Chapter 5 - Preparing Your Presentation Notes
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This chapter discusses preparing presentation notes and outlines six different formats for notes: computer projections, standard paper, flip charts, pages from a manual, note cards, and formal notes. It provides guidelines for creating notes, such as using bullets and few words, and highlights advantages and disadvantages of each note format. The objectives are to develop a presentation outline and prepare notes to stay on topic, ensure all main points are covered, and help the presenter relax.
Chapter 5 - Preparing Your Presentation Notes
- 1. Chapter 5: Preparing Your Presentation Notes LTEC 4121 Technical Presentation Skills
- 2. Chapter Objectives Develop a presentation outline Prepare your presentation notes LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 3. Why you should use notes for your presentation? • Helps you stay on your topic • Ensures that you cover main points • Ensures that you can quickly reference text • Maintain eye contact with audience • Helps you relax • Prepares you for the talk and potential questions LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 4. LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 5. Guidelines for Preparing Notes • Divide your topics into points/sub points • Use as few words as possible • Use bullets or symbols to create and outline • Limit your points and sub points • Double space between points and sub points • Highlight important words or phrases • Don’t worry about punctuation LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 6. Format Options for Your Notes •Computer projections •Standard 8.5” X 11” sheets of paper •Flip chart pages •Pages from text, manual, etc. •Note cards •Formal set of notes LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 7. Computer Projections Use this when: • You want freedom to move about the room Advantages: • Visible from anywhere in the room • Freedom to gesture • Provides a visual reference Disadvantages: • Must be near computer to change notes (without a remote) • Requires a separate set of reminder notes • Limited amount of information / screen LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 8. Standard 8.5” X 11” Paper Use this when: • You want to move around the room • To talk at a podium Advantages: • Easy to move about • Contain all our prompts • Easy to prepare / number • Can include graphics Disadvantages • Carrying can be a distraction • Fidgeting • Misplacing them LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 9. Flip Chart Pages Use this when: • You want the freedom to move without notes LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 10. Flip Chart Pages Advantages: • Visible from anywhere in the room • Freedom to gesture • Provides a visual reference for your participants • Room for writing reminders lightly in pencil Disadvantages: • Must be near flip chart to change pages • May require a separate set of reminder notes • Limited amount of information / pace • Difficult to store LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 11. Pages from a Manual Use this when: • The manual contains all the information and your participants have a copy Advantages: • Quick to prepare • Unified set of notes • Participants can follow along LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes Disadvantages: • Tendency to read the information • Difficult to glance at the information and maintain eye contact • May not have sufficient room for extra notes
- 12. Note Cards Use this when: • You want to move around the room without the distraction of paper or a manual Disadvantages: • Temptation to “flip through” Advantages: • Easy to carry • Not distracting • Can include limited graphics LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes them • Danger in dropping them • Difficult to “personalize”
- 13. Formal Set of Notes Use this when: • You wish to move about the room or use a podium • When you will give this presentation again Advantages: • Easy to carry • Complete • Easy to develop • Can be used again Disadvantages: • Carrying them can be a distraction • Fidgeting • Time consuming to develop LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 14. Chapter Review • Use notes to guide you through your presentation • Notes consist of topic information in an outline format • Notes are designed with the trainer/presenter in mind • Use lots of white space and short phrases when creating your notes • 6 different formats exist for notes: -Computer based projections -Standard paper -Flip charts -Pages from a manual -Note cards -Formal Notes LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes
- 15. Chapter 5: The End To Complete for Module 5: • Discussion 5 • Assignment #11 • Identify your OWN note preparation strategy for your final assignment LTEC 4121/ATTD 5121: Developing Effective Presentation Skills; Chapter 5: Preparing Your Presentation Notes