Open access advocacy: joining the dots (session 4a)
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UCL has over 4,800 staff and postdocs and 4,500 research students who produce around 15,000 publications per year. UCL aims to make all research outputs openly accessible through its institutional repository, UCL Discovery, which has over 20,000 full-text items and receives 6 million downloads annually. UCL's Open Access team in the library works to communicate open access policies and requirements to researchers across the university's schools and faculties, using various communication methods and activities. They face challenges in getting researchers to deposit the right versions of their work in a timely manner and creating complete metadata records for all outputs.
Open access advocacy: joining the dots (session 4a)
- 1. Catherine Sharp catherine.sharp@ucl.ac.uk Open Access Advocacy at UCL
- 2. The institution • 4,800 staff & postdocs • 4,500 research students • 15K publications p.a. • UCL Publications Policy: all outputs must be deposited in UCL Discovery • 6m downloads • 20K full-text items in Discovery • UCL Press • UCL Publications Board • Open Access Working Group
- 3. The message WHAT… • REF Policy • UCL Publications Policy • COAF, RCUK et al WHO… • Office of the Vice-Provost (Research) – REF Team • Open Access Team (Library) • Academic Advisory Group TO Schools, Faculties, Departments… • School of Life & Medical Sciences • Built Environment, Engineering Sciences and Maths & Physical Sciences • Arts & Humanities, Laws, Social & Historical Sciences
- 4. HOW… Open Access Communication Plan Stakeholders • Deans & Vice-Deans (Research) • Research Committees / Groups / Boards • Heads of Department / Institute / Centre • Researchers • DAs and research administrators • UCL Communications & Marketing • UCL Research Services • Jisc & systems suppliers (Symplectic) • Publishers Information • Requirements • Processes • Monitoring
- 5. HOW… Activities • Meetings with HoDs • E-mail reminders • Web guidance • Workshops • Conferences • Guide & 1-page summary • DA Forum • Research Support Forum and so on…
- 6. Challenges Technical • Deposit at acceptance in a world of post-publication harvesting • Monitoring and reporting • Merging records after harvesting Cultural • Communicating with all researchers in a large organisation • Managing compliance in departments • Creating manual metadata records • Depositing the right version
- 7. Field required for REF reporting Will appear in CASRAI spec? Related RIOXX element Requirement Options for populating field Date of acceptance dcterms:dateAccepte d Add reportable field Manual (possible Scopus harvest) Date of deposit Add reportable field Automated Embargo end date ali:license_ref Add reportable field Manual (repository staff only), with automation in future; added at deposit Version rioxxterms:version Add reportable field Manual Exceptions Add REF exceptions (technical, deposit, access) Manual; repository team to select from pick-list Key metadata for monitoring and reporting
- 8. Open access projects • RLUK publisher processes sub-group - Including initial work on best practice with Edinburgh and Manchester • Jisc Pathfinder project with Nottingham and Newcastle • Jisc Monitor • OpenAIRE2020 open-access@ucl.ac.uk