Using sharepoint to solve business problems #spsnairobi2014
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The document presents an overview of using SharePoint to address various business challenges faced by organizations, such as collaboration, communication, and data management. It outlines the key features of SharePoint 2013 and provides a structured approach for implementing SharePoint solutions based on business needs. The process includes steps for requirement analysis, evaluating SharePoint components, setup, deployment, and user training.
Using sharepoint to solve business problems #spsnairobi2014
- 1. Using Sharepoint to solve business problems Amos Wachanga awambugu@technobrainltd.com 2014 @wachanga
- 2. Who am I? •I am Amos Wachanga •A Software Engineer •A Project Lead •A Business Analyst •Who loves solving problems using technology •Who loves Sharepoint •……and more….
- 3. About Techno Brain We are a leading custom software application provider offering innovative IT Solutions, IT Education and Training and BPO / IT Enabled Services to NGOs, Government and Private organizations globally. Part of out solutions include Sharepoint based solutions and implementations. Welcome to our Headquarters (Nairobi, Kenya.)
- 4. Agenda Main objective :-We see how Sharepoint would be used in a practical business scenarios, and how to go about creating the solution Mini objective:-We get to see some cool Sharepoint features
- 6. Management Team Sales & Delivery Teams Finance, Marketing & HR Teams IT (Developers & Administrators) Public (Clients, Potential Clients)
- 7. Our Business Problems Collaboration Communication Data collection Business workflows Data visualization Public Website Data visualization IT Governance Reduce costs ……..and some more
- 8. Managers Overall management of the company Decisions on which route to take Coordinating the overall business
- 10. Sales and Delivery Collaboration Must do more with less Searching for content …….
- 12. Finance, Marketing & Hr Cost reduction Get the word out Employees are engaged Collaboration …..and some more
- 14. IT (Admin & Developers) Need to provide a solution That’s easy to manage And maintains proper IT governance
- 16. Sharepoint ABOUT SHAREPOINT AND NEW FEATURES IN SHAREPOINT 2013
- 17. What is Sharepoint? Sharepoint is a software platform, not just a product Just as MS Office is not a product, rather it’s a suite of products (MS Word, MS PowerPoint…) Sharepoint is a large set of functionality bundled together Sharepoint ECM Collaboration Enterprise Search Business Workflow Business Intelligence Portals
- 19. Enterprise Content Management Site-level retention policies ◦Compliance levels extended to sites ◦Policies include: ◦Retention policy for sites and Team Mailbox associated with site ◦Project closure and expiration policy Discovery Center ◦Designed for managing discovery cases and holds ◦Establishes a portal through which you can access discovery cases to conduct searches, place content on hold, and export content
- 20. Enterprise Content Management Manage all your content on Sharepoint ◦Support for searching and exporting content from file shares ◦Export discovered content from Exchange and SharePoint Team folders ◦Seemless integration of Exchange and SharePoint to provide best of both world and end user flexibility
- 21. Web Content Management Support the tools and workflows designers use Variations & Content Translation Search Engine Optimization Cross Site Publishing Video & Embedding Image renditions Clean Urls Metadata navigation
- 22. Social Microblogging ◦Share content, links, and media ◦Follow people, sites, content, and conversations Activity Feeds ◦Provides a view into recent activity related to content, links, media, and people
- 23. Social Communities ◦Community sites with self-service administration and moderation ◦Modern community features such as achievements and reputation Discussions ◦Modern discussion boards Blogs ◦Client application integration ◦Categories, comments, and moderation
- 24. My Site Host -The Landing Page Newsfeed: shows you updates on social activities for items and people you are following: ◦People posts ◦People profile changes ◦Changes on followed documents ◦Items tagged with followed tags ◦Mentions ◦Activities: all my activities ◦Likes ◦Company Feeds
- 25. My Documents Provides a single place for users to create, share, collaborate and follow important documents In 15 my sites have a single document library that can be user for private document as well as documents shared with others So it is “the” document library of your personal site and a set of views that give access to content people want to be connected with: ◦All: provides an overall view of documents in the My Documents ◦Shared with me: provides the ability to show all documents that have been shared with you across people’s My Documents
- 26. Offline Libraries: Folder Sync Provides quick and easy access to Document Libraries in the familiar Windows Explorer experience. ◦Works for My Documents as well as other SharePoint 15 Document Libraries. Makes your documents accessible online, offline or in-between and your changes are automatically synced ◦Syncs libraries across multiple devices Overlays on files and folders so you can easily tell if your content is in sync. Enables quick access to useful options in the System Tray area.
- 27. My Tasks
- 28. Search New Search architecture with one unified search Personalized search results based on search history Rich contextual previews
- 29. Business Intelligence Excel BI ◦Instant analysis through In Memory BI Engine ◦Power View Add-in Excel Services ◦Improved data exploration ◦Field List and Field Well Support ◦Calculated Measures and Members ◦Enhanced Timeline Controls
- 30. Business Intelligence PerformancePoint Services ◦Filter enhancements and Filter search ◦Dashboard migration ◦Support for Analysis Services Effective User Visio Services ◦Refresh data from external sources –BCS and Azure SQL ◦Supports comments on Visio Drawings ◦Maximum Cache Size service parameter ◦Health Analyzer Rules to report on Maximum Cache Size
- 31. Mobile Classic and Contemporary views for mobile browsers Automatic Mobile Browser Redirection Target different designs based on user agent string Office Mobile Web Apps ◦Excel ◦PowerPoint ◦Word Push notifications
- 32. Themes The themes engine has been completely reworked Everything is now based on HTML instead of proprietary format –including support for HTML5 ◦PowerPoint is no longer used to create custom themes You get much richer themes and common building blocks for customizing them ◦A background image, palette and fonts with live preview You can “try it out” to see how it looks
- 33. Theme Gallery This is what the new theme gallery looks like, along with a sample of an HTML 5 based theme:
- 34. For Developers Farm •Full trust solutions •Customizations to file system of servers •Classic model from 2007Sandbox •Declarative elements •Partially trusted code service still included for limited server side support SP Apps •New Apps model •Deployed from corporate catalog or office market place •Manage permission and licenses specifically •Preferred option
- 35. How to create the Solutions
- 36. Step 1: Identify the business needs of the users THIS IS JUST BUSINESS ANALYSIS & REQUIREMENT GATHERING
- 37. Management Team Sales & Delivery Teams Finance, Marketing & HR Teams IT (Developers & Administrators) Partners Public (Clients, Potential Clients)
- 38. Step 2: Evaluate which components of Sharepoint are Required and how they map to the Business Needs THIS HELPS TO DETERMINE WHETHER SHAREPOINT IS THE ONLY TOOL REQUIRED AND HOW SHAREPOINTMAPS TO THE REQUIREMENTS
- 40. Step 3: Procurement and Setup DURING THIS STEP, PROPER PLANNING IS REQUIRED (HARDWARE REQUIRED, SOFTWARE REQUIRED
- 41. For Example: Procurement and Hardware Sizing….. Planning: Proper hardware sizing Software setup IT policies and Governance Administration: Users Management –FBA, AD Backups and Disaster Recovery -Options
- 42. Example : Hardware Sizing Web Application Server Processor 64-bit,four cores RAM 4 GB for developer or evaluation use 8 GB for production use in a single server or in a multiple server farm Hard disk 80 GB for system drive Maintain twice as much free space as you have RAM for production environments. Database Server Processor 64-bit, 4 cores for small deployments 64-bit, 8 cores for medium deployments RAM 8 GB for small deployments 16 GB for medium deployments Hard disk 80 GB for system drive Hard disk space is dependent on the size of your SharePoint content
- 43. Step 4: Deployment, UAT and User Training IMPLEMENTATION STAGE
- 44. And we have //!
- 45. Demo @ SPUG
- 46. Case Study LANDS INFORMATION SYSTEM
- 47. Thank you! Amos Wachanga awambugu@technobrainltd.com @wachanga 2014