Project termination lec
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Project closure is the process of ending a project in an orderly manner whether the project was successful or not. The aims of closure are to end the project at all levels with minimal disruption and integrate the project outputs. Project termination can occur through several modes including normal completion, premature closure, failure, or changed priorities. The closure process involves reassigning team members, disposing of materials, final reporting, and integrating the project outputs. The project manager may oversee closure or a termination manager may be assigned to handle the long process of winding down the project. Termination activities include completing all work, notifying stakeholders, settling financials, conducting audits, and documenting lessons learned in a final report.
Project termination lec
- 1. 433-643 IT Project Management Project Closure Ö Project Closure is a process that occurs Project Closure/Termination whether a project is successful or not Ö The Aim of the Closure process is Readings x To cease the project at All levels with Schwalbe, IT Project Management, Chapters 4, 9, 10 h Minimum Administrative Dislocation Montgomery D C, Introduction to Statistical Quality Control. 3rd edition, Wiley, 1996. Ö The Closure process is heavily influenced by Thamhain H J, Best Practices for Controlling Technology-Based x The Parent Organisation’s Structure Projects. Project Management Journal, 1996. L12 L12 - 1 Project Termination Modes Project Termination Modes Normal – A project that ends normally is the one that is completed as planned. Ä by Extinction (by decision) h It has successfully completed its Scope that has Premature – A project may be pushed to complete early even though the system may not include all of the envisioned been accepted by the Client features or functionality. h It has Failed Perpetual – Some projects seem to take on a “life of their own” and are known as runaway or perpetual projects. h It has been Superseded by external developments Failed – Unsuccessful project h It no longer has sufficient Support of Senior Management Changed Priority –Financial or economic reasons may dictate that resources are no longer available to the project. L12 - 2 L12 - 3 1
- 2. Project Termination by Extinction Project Termination Modes (cont.) Although the technical processes of the Ä By Addition project are immediately terminated there is still management processes to be h In-House successfully completed project planned and executed by the PM h Project personnel, property and equipment transferred to newly created organisational ¡ Project Team members reassigned or released unit within parent organisation ¡ Project materials and equipment disbursed ¡ Preparation of final reports and reviews L12 - 4 L12 - 5 Project Termination Modes (cont.) Project Termination Supervision Ä By Integration ² Should the PM Supervise Termination? h Project product is integrated into operations of z Depends on potential for reluctance to terminate client or parent company z Is the PM required for transition or integration? ¢ h Project personnel, property and equipment are Will another member of the project team do? reassigned/released and disbursed ² Termination Manager h PM must plan/execute smooth integration and z Termination is a long and complicated process termination process z Some organisations use specialist termination h Most common mode and most complex for PM managers thereby releasing PM for other projects as soon as possible L12 - 6 L12 -7 2
- 3. Project Termination Activities Project Termination Activities (Cont.) Ä Ensure completion of work ² Release resources £ Close out all work authorities and contracts x Release/reassign personnel as their planned activity ceases x Distribute other resources appropriately Ä The Client ² Project Records £ Notify client of product completion £ Ensure delivery and installation is accomplished x Collate £ Obtain formal client acceptance x Ensure delivery and installation is accomplished Ä Financial close out x Oversee final disposition £ Settle outstanding accounts receivable and payable ² Support Ä Termination Documentation x Determine ongoing support requirements x Assign responsibilities £ Post implementation audit £ Final report L12 -8 L12 - 9 Project Terminal Documentation Final Report: Some Headings Ä Post Implementation Audit Ä Project Summary x Establish the true status of the project with respect to x Project description, Scope, schedule, budget, and its planned status quality objectives (If implementation has occurred the planned status Ä Project Performance ‘project objective’ is achieved) x Compare proposal to post implementation audit Ä Final Report x Comment on deviations x Should be a repository of wisdom gained Ä Administrative Performance x It Is a commentary not an evaluation Ä Organisational Structure ¤ Recommend and justify changes to current practices x How did structure impede and/or speed ¤ Draw attention to practices that worked unusually well L12 -10 L12 -11 3
- 4. Final Report: Some Headings Ä Project and Administrative Teams Good Luck x Confidential comments on performance of individuals and teams in the project with environment Examinations Ä Techniques of Project Management x Planning, estimating, budgeting, scheduling, Availability for consultation: resource allocation and control Tuesdays, Room 3.27 email: baikunth@unimelb.edu.au L12 -12 L12 4