Time efficiency and productivity
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The document discusses strategies for improving time efficiency and productivity, emphasizing the importance of prioritizing tasks and creating focused work environments. It highlights methods like using to-do lists, time blocking, and delegating tasks to maximize output. Additionally, it recommends minimizing distractions and understanding the value of one's time to enhance overall effectiveness.
Time efficiency and productivity
- 1. Time Efficiency and Productivity Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation
- 4. Rhythms • Circadian rhythms • Altradium rhythms 90-120 then 20
- 5. Prioritize • Most important things first, Big rocks • Frequency is important , what you do everyday is more important than what you do every once in awhile. • Multi tasking 40% decline productivity • Only 1 in 40 can function with little sleep
- 6. Find time and space to focus • Develop focus time, Focus time block things off regularly, this is a acceptable reason to not respond immediately to disruptions, an hour at a time to tackle a task • Early morning before others are awake works very well • Remove temptations FB, email, kids keep the FB off, a temptation avoided still drains willpower • Behavioral chains will form triggers and habits
- 7. • email & FB is like random reinforcement / gambling • it takes energy to resist temptation it wanes throughout the day • Altradium rhythms 90-120 then 20 shifting between mindful and mindless activities help to prevent exhausting and distractions. • make progress visible, check sheet/chart, delay responding to emails/texts
- 8. Your to do • • • • Establish a place for focused work Turn off the FB and emails. Use the time for big rocks, Schedule time there. Block out this time and be consistent with this…… 2 week calendar • 60-90 minutes without interruption, shifting between mindful and mindless activities help to prevent exhausting and distractions.
- 9. Q&A End
- 11. Time Efficiency and Productivity Part 2 Meetings Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation
- 12. Value of Your Time • Your Earnings per hour – know your value • Hire it out / delegation
- 13. Time Suckers • Have a minute? • Meetings Schedule immediately before lunch Do not serve coffee, snacks, etc Defined goal, message and time limit Have an exit reason…. Appointment, calls
- 14. Meetings outside of the office • They come to you • You work until they arrive • At restaurants ask for the bill when you order
- 15. Avoiding interruptions • • • • Tame the phone Off the grid hours Limited access to you Keep consistent in your routine/availability
- 16. Q&A End
- 17. Time Efficiency and Productivity Part 3 Technology Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation
- 18. The use of lists • To do lists • Limit to 3-4 items per day
- 19. Visual Cues • 11 am and 11 pm • Meal time • Standing in line
- 20. Apps • Apps and programs make it easy • Evernote • Dropbox
- 21. Q&A End
- 22. Time Efficiency and Productivity Part 4 Away from home Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation
- 23. Business Travel • Meetings • Conferences • Delegation when possible
- 24. Cram it in • Be wise with all places possible • Meet others, form small mastermind groups during breaks and lunch • Audio books
- 25. Flight issues • • • • Avoid last flights out if possible Utilize apps to accomplish things Screw up your pattern Powernap.com
- 26. Time Efficiency and Productivity Part 5 Delegation Ways to get more important things done and how to know which is which and when to do them. Jim Troth of Habitation Investigation
- 27. Limited time • 168 • Free yourself • The 4-hour Work-week Tim Ferris
- 28. What to replace first • Important yet gets limited when busy • Marketer of __________ • Outsource tasks
- 29. Record tasks • Camtasia Studio • Task lists • Nightly /weekly reports