2014 Head Start Program Governance
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The document discusses the governance structure of Head Start programs. It explains that Head Start programs have a governing board that assumes legal and fiscal responsibility, a policy council that provides program direction, and management staff that handle day-to-day operations. The roles of these groups are defined by the Head Start Act and Performance Standards to ensure programs meet requirements through shared leadership. Staff work to develop family partnerships that are critical to program success.
2014 Head Start Program Governance
- 1. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start ~ Early Head Start Program Governance
- 2. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Agenda Head Start History Structure Grantee/Delegate Board of Trustee/Directors Staff Policy Council 2
- 3. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Learning Objectives for Today Understand the origins of Head Start Program Governance Understand the composition of the governance structure
- 4. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Participant Outcomes Strengthen your understanding of the roles and responsibilities of the governing board management staff policy groups Recognize the structures and systems that must exist Assess how relationships among governing board management staff policy groups
- 5. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start: A Historical Perspective Image retrieved from: http://www.drewboswell.com/what-can-sesame-street-and-mr-rogers-
- 6. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text A History of Success! Since 1965, Head Start (30 million children) 615 551 334 145 114 6 Non-CAA CAA School Systems Tribal Govt. Govt. Agency (Non-CAA) Private for-profit 0 100 200 300 400 500 600 700 # of Programs
- 7. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start Head Start (HS) is a federally-funded program that helps children up to five years old prepare for school Early Head Start provides services to pregnant mothers infants and toddlers.
- 8. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start Programs Can be based in several different place Centers or schools that children attend Family child care homes Home-based programs, where a staff person visits to provide services to the child and family
- 9. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start Programs Support children in five key areas: Language and the ability to read General knowledge and understanding Physical development and health Social and emotional development Methods for learning
- 10. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start Supports Families In these ways: Well-being & positive parent-child relationships Life-long educating & learning Managing change Connecting to other families & the greater community Sharing the value of Head Start and developing program leaders
- 11. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Structure Policy Council Policy Committee Parent Committee Parent Committee Delegate Agency
- 12. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds Policy Council Assumes Responsibility for Head Start Program Direction Management Staff Assumes Operating Responsibility for Head Start Day-to-Day Functions *Reports that are generated and used by management, then shared and used by policy council and governing body: •HHS secretary communication •Financial statements •Program information •Enrollment •USDA •Financial audit •Self-assessment •Strategic plan •PIR
- 13. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Performance Standards The desire to create a great Head Start program and a strong team to lead it. Are only part of what is needed to make the program a success. Title 45 CFR Part 1304 establishes requirements. The complete standards are available at ttp://eclkc.ohs.acf.hhs.gov.
- 14. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start/Early Head Start Program Governance • The Head Start Act of 2007 describes the composition and roles and responsibilities of Head Start/Early Head Start agency governing bodies with regard to program design, planning, monitoring, and oversight • The Act, in conjunction with the Head Start Program Performance Standards, describes performance expectations regarding program management • Let start with the Head Start governance.
- 15. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Program Governance Fiscal Management ERSEA Child and Family Outcomes Self- Assessment Human Resources Child and Family Outcomes Communication Record- keeping & Reporting Facilities, Materials & Equipment Planning Ongoing Monitoring
- 16. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Governing Board The definition of a board is an organized group of people w/authority collectively to control and foster a Head Start agency that is administered by a qualified executive and staff The Performance Standards say:
- 17. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Governing Board A Licensed Attorney An accountant with expertise in financial management An expert in early childhood education and development Other members that support the values of head start Have A Consultant Available If These Members Are Missing From Your Board
- 18. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Governing Body Reminders Compliance with Head Start program requirements • Be active in decisions affecting Head Start/Early Head Start programs to ensure continual compliance • Review all federal monitoring review reports and audit reports and be actively involved in full correction of any monitoring and audit findings • Be actively involved in the annual self-assessment of Head Start/Early Head Start programs
- 19. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Staff The Head Start staff promotes family partnerships that make the program successful.
- 20. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text The Head Start staff includes Program Directors Program Managers Educators and staff Staff contributes to successful partnerships Managing & carry out the mission Develop the goals & services of the program Drive family partnerships
- 21. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Program Directors are hired by the CEO with approval of the Policy Council. Other Program Staff are hired with approval of the Policy Council and the Program Director Every staff member works to develop relationships with parents to ensure program success
- 22. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Policy Council The Policy Council is responsible for assisting the Parent Committee recruits volunteer services & parents, community residents & organizations works in partnership with key management staff and the Governing Board to operate the Head Start program
- 23. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text 7 Planning ~ What 4 General Procedures ~ How 3 Human Resource Management ~ Who 1 Operation responsibility Sharing the leadership and decision-making of a Head Start program, is required by the Head Start Program Performance Standards
- 24. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Policy Council Reminders • The Policy Council is a unique aspect of Head Start program governance; it supports active parent engagement in the program design of the Head Start program • Policy Council should be actively involved in the annual Self-Assessment of Head Start/Early Head Start program • Policy council members to have enough time to digest and make decisions on the information in reports
- 25. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Sharing Integrating Governing Body and Policy Group Membership Open communication and access to information are important ingredients of shared decision-making Enhance communication between the groups by having at least one representative from the governing body serve on the policy group and at least one representative from the policy group serve on the governing body
- 26. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Standards Of Conduct
- 27. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start Governance Responsibilities Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds Adopt practices to ensure active, independent, and informed governance: • Governing body by-laws • Impasse policies • Procedures for accessing and collecting information • Written standards of conduct including conflicts of interest and complaints • Procedures for selecting policy council members • Advisory committees Policy Council Assumes Responsibility for Head Start Program Direction Management Staff Assumes Operating Responsibility for Head Start Day-to-Day Functions *Reports that are generated and used by management, then shared and used by policy council and governing body: •HHS secretary communication •Financial statements •Program information •Enrollment •USDA •Financial audit •Self-assessment •Strategic plan •PIR
- 28. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Head Start Governance Responsibilities Governing Body/Tribal Council Assumes Legal and Fiscal Responsibility for Head Start and the Safeguarding of Federal Funds Adopt practices to ensure active, independent, and informed governance: • Governing body by-laws • Impasse policies • Procedures for accessing and collecting information • Written standards of conduct including conflicts of interest and complaints • Procedures for selecting policy council members • Advisory committees Select: • Delegate agencies and the service areas for such agencies Establish: • Procedures and criteria for recruitment, selection and enrollment Review and Approve: • Major policies and procedures including self- assessment; financial audit, and personnel policies • All funding applications and amendments • Progress on implementing HS grant including corrective actions • Major expenditures • Operating budget • Selection of auditor • Actions to correct audit findings • Monitoring findings and follow-up activities • Annual, monthly, and periodic reports* Policy Council Assumes Responsibility for Head Start Program Direction Approve and submit to the governing body decisions regarding: • Activities for parent involvement/engagement • Program recruitment, selection and enrollment priorities • Funding applications/amendments • Budget planning incl. reimbursement and participation in policy council activities • Policy council bylaws • Head Start program personnel policies including criteria for employment and dismissal of program staff • Policy council election procedures • Recommendations on delegates/service areas • Annual, monthly, and periodic reports* Management Staff Assumes Operating Responsibility for Head Start Day-to-Day Functions Take action: • Implement policies • Develop procedures • Provide T/TA to governing body and policy council • Supervise staff • Monitor compliance • Generate and use annual, monthly, and periodic reports* • Share reports with policy council and governing body* Take Action: • Hire/terminate Head Start Director and other lead staff *Reports that are generated and used by management, then shared and used by policy council and governing body: •HHS secretary communication •Financial statements •Program information •Enrollment •USDA •Financial audit •Self-assessment •Strategic plan •PIR Provide Leadership and Strategic Direction: • Focus on self- assessment • Develop, plan, and evaluate the Head Start program Provide Legal Oversight: • Ensure compliance with Federal laws and state, tribal and local laws
- 29. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Information that Must be Shared and Used by Governing Bodies and Policy Councils Sec. 642 (d)(2)(A-I) • Monthly financial statements, including credit card expenditures • Monthly program information summaries • Program enrollment reports, including attendance reports for children whose care is partially subsidized by another public agency • Monthly reports of meals and snacks provided through programs of the Department of Agriculture • The financial audit • The annual self-assessment, including any findings related to such assessment • The communitywide strategic planning and needs assessment of the Head Start agency, including any applicable updates • Communication and guidance from the Secretary • Program information reports
- 30. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Reporting Requirements in the 2007 Act • Sec 644(a)(2) Each Head Start agency shall make available to the public a report disclosing specific program and financial information… • Sec 642(c)(1)(E)(iv)(IV) - Governing body shall be responsible for other activities, including establishing procedures and guidelines for accessing and collecting information described in subsection (d)(2)
- 31. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text http://eclkc.ohs.acf.hhs.gov/h slc/tta-system/operations
- 32. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Extend Your Knowledge Governance Readiness Tool Governance , Leadership, and Oversight Capacity Screener Governance System Builder Tools (in development) Governance e-Learning Skill Building Modules (in development) Governance Certification Tool (in development)
- 33. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Successful Important documents that should be provided to the governing body: Head Start Performance Standards Policy Council By-Laws Policy Council Roster Memorandum of Understanding (MOU)
- 34. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Successful All members should be trained on: Performance Standards Program Governance Parliamentary Procedures Leadership Skills Head Start Philosophy Self Assessment
- 35. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Final Thoughts Relationship of the 3 entities Responsibilities of the 3 entities Current and upcoming governance tools What were your aha moments? How will your newly acquired knowledge impact your daily practices? Any questions?
- 36. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Contact Me The Gravely Group (614) 901-3369 www.gravelygroup.com The Gravely Group Mel J. Gravely, Consultant mel@thegravelygroup.com
- 37. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text Program Governance Structure and Participation Roles Responsibilities and Training Reporting
- 38. Program Head Start Structure Grantee Board Policy Staff Perform Sharing Team Behaviors DRS Success Closing Link Text Link Text StrategiesForHeadStartSuccess THE WORLD IS BEING INVADED BY ALIENS Write down 5 items you would put in a box which would be representative of your Head Start when found by aliens