2018 progress report pdf
- 1. LIBRARY RESOURCES 2018 Annual progress report
- 2. OUR THEME FOR THIS YEAR A mirror on the lectern holding God’s Word, with a light shining on it, illustrated the key verse, Psalm 119 verse 105. We planned to emphasise that our library is distinctly Christ-centred and Bible focused.
- 3. OUR DISPLAYS HELPED TO DEMONSTRATE IT We also had helpful verses displayed around the walls of the library, that were changed periodically.
- 4. LIBRARY WEEK WAS FOCUSED ON THE BIBLE We made ‘gospel bracelets’ during lunch time. Mrs Armstrong showed students how to use the colours to explain the gospel.
- 5. DRESS-UP DAY FEATURED BIBLE CHARACTERS The general idea being shown is that the Bible brings colour to our world!
- 6. Dan the Puppet Man was our Guest speaker. He presented a special puppet show to fit our message of “Colourful characters from the Bible” Staff and students joined in the fun!
- 7. JUNIOR SECONDARY INTER-HOUSE BOOK QUIZ This year the quiz questions covered well-known Bible stories as well as general literature. The academic captains, Jade Chin and Hank Ahearn used Kahoot to present the questions. The competition was won by Tarore. Hudson Taylor had the most students borrowing library books this year.
- 8. WELCOME TO THE CHAPMAN LIBRARY At the beginning of the second term Mr Crosbie and Mrs Warnes organised the necessary personnel and processes to transform the ‘storage area’ of Bethlehem College Chapman to become a satellite library of Bethlehem College. The task of weeding and then adding nearly 3,000 books was completed in 6 months.
- 9. THE PROCESS Boxes of books at Chapman, before moving them to BC. Books were piled everywhere while we added them to the Access-it data base. Sue Czabania joined our team, drove from Rotorua each day and cheerfully added books to the database, using a cloud-based data application provided by SCIS.
- 10. TRANSFORMATION! Volunteers processed the books as they were returned to Chapman. Everyone is delighted with the completed library set up.
- 11. ACCESS-IT TRAINING Mrs Little taught some of the Chapman teachers how to issue and return books for their classes, at the beginning of the third term. Tracey Dillner was nominated to be the ‘teacher-with-library- responsibility’, to liaise with us in future.
- 12. WE MOVED THE CHRISTIAN BOOKS The Christian study books were around a corner so we have moved them to a more prominent location, hoping that this section will be better utilised. We have numerous Christian books specifically aimed at the interests of teenagers.
- 13. “BOOK BLAZERS” LOVE READING We joined in the simultaneous reading of “Hickory Dickory Dash” held across Australia and New Zealand.
- 14. “Book Blazers” is a book club for Y5 to Y6 students, held 3 times each term, led by Mrs Bertram. This year they had fun with puppetry and dressing up to promote favourite books. They meet at lunchtime and are allowed to eat in the library!
- 15. STORIES AT YOUR PLACE The librarians from the Tauranga City Library encouraged literacy with stories that our younger students could act out.
- 16. THE ROYAL WEDDING BROUGHT SOME FUN FOR THE MONITORS
- 17. THE LIBRARY IS BUSY DURING LUNCH BREAKS
- 18. THERE ARE ACTIVITIES TO ENLIGHTEN CREATIVITY
- 19. OTHER NEW SERVICES We now offer “Syndetics Unbound” which is a subscription based data collection of covers, reviews and advice on where to find similar books to those already read, from our own library. It offers additional background to the authors and indicates where the books will be located on the shelves. Modern libraries shelve the books with the front covers showing. We have achieved that with most of our picture books during the year. It encourages students to browse rather than looking for specific titles. Lack of shelving space prevents us from shelving all books in this way!
- 20. SUMMER READING CLUB 1,813 books were issued to 118 students, who signed up for the Summer Reading Club. Each student could borrow up to 25 books each, during the summer holidays. 5 parents also took advantage of the offer to borrow up to five books each. Year 5 had the most participants, with 23 students borrowing 440 books. We were pleased that 9 Year 9 students and 3 Year 10 students showed that older students are still making use of opportunities to read our library books.
- 21. 2018 BUDGET ALLOCATION 7% 2% 17% 18% 14% 1% 17% 3% 7% 7% 2% 5% HOW THE BUDGET WAS SPENT Christian Graphic novels Picture books Year 1-6 JNF Year 1-6 JF Year 7-10 SNF Year 7-10 SF Year 11-13 SNF Year 11-13 SF Staff E-books Chapman We spent more on Junior Secondary Fiction, as Mrs Lambert requested, to provide a better balance of young teenage books. Picture books are read by all age groups. Christian $ 1,346.31 Graphic novels $ 387.64 Picture books $ 3,028.88 Year 1-6 JNF $ 3,391.99 Year 1-6 JF $ 2,637.21 Year 7-10 SNF $ 239.73 Year 7-10 SF $ 3,037.56 Year 11-13 SNF $ 603.45 Year 11-13 SF $ 1,228.66 Staff $ 1,230.60 E-books $ 379.85 Chapman $ 949.04 TOTAL $ 18,460.92
- 22. NEW LIBRARY BOOKS Picture books 216 Adult- Fiction 12 Fiction 538 Fiction - Easy 20 High demand JNF 2 Non-Fiction 281 Reference 2 Staff library NF 44 TOTAL 1115 20% 1% 48% 2% 0% 25% 0% 4% New Library Books Picture books Adult- Fiction Fiction Fiction - Easy High demand JNF Non-Fiction Reference Staff library NF More fiction than non-fiction books were purchased as most research done by teenagers, is online.
- 23. “NEW” BOOKS, INCLUDING CHAPMAN • The table shows the additional books now in our database, after adding Chapman’s books. • Chapman books were given a nominal value of $10.00 if they were old stock, unless it was clear that they had a genuine associated price. • They were marked as ‘donated’ to differentiate them from new books that we added during the year. • We labelled Chapman books with a ‘C’ in front of the barcode, to indicate which library they are in. Bethlehem College students may borrow or reserve books with an ‘J’ or ‘S’ in front of the barcode. • Although we ‘weeded’ out damaged books, many of the Chapman books were published some time back and ought to be replaced with newer purchases within the next few years. Book type Number added Value of books Adult Fiction 12 $215.29 General Fiction 1,512 $17,169.88 Easy Fiction 26 $257.79 Non-Fiction 1,574 $20,111.99 Picture Books 1,120 $12,407.10 TOTAL added 4,246 $50,184.82
- 24. NEW RESOURCES Learning support 2 Primary resources 218 Secondary resources 9 Primary classrooms 83 Primary textbooks 190 Secondary textbooks 242 Sec English textbooks 171 Sec Soc Sci textbooks 61 TOTAL 976 The departments allocate their budgets to buying these resources. The total value of the new purchases of resources, made in 2018 was $17,726.75 All of these resources were loaded onto the Access-it database, then processed and covered by Mrs Armstrong, our Resources Library Assistant. She also helped Mrs West to transfer the instructional reading journals to a new ‘reading room’ so that all of them are now in the same place, with renewed labelling.
- 25. USAGE OF BOOKS • 1,924 fewer library books were borrowed than in 2017. • 160 more resources were borrowed, compared to 2017. • Significantly more fiction is borrowed than non-fiction. • Picture books are borrowed almost half as many times as general fiction. • The “Minecraft” series is the most popular series being borrowed, followed by books written by David Walliams.
- 26. RECONCILIATION STATEMENT • The gross value of our 42,359 books is $795,038.88! • We purchased 2,109 items, not including books the ‘donated’ for Chapman College. • We weeded 2,016 old or redundant items, but reinstated 270 books that were written off as being lost, but were found. • The ‘discrepancy’ referred to and explained in ‘notes’ (not shown) is due to occasional changes made to prices of books.
- 27. INVENTORY • Since 2017 the fiction books have increased by 2,376 and the non-fiction by 1,421, including the Chapman library books, even though many were weeded from the collections. • 2,187 Library books were still ‘issued’ mostly due to the Summer Reading programme. • In spite of our best efforts, there were more books overdue at the end of 2018 than 2017. We hope to improve the sense of responsibility in borrowers, so that books are returned on time and especially by the end of the year. • 136 books were marked missing during the annual stock take. 117 of these were library books, with 64 being from the Junior library and 53 from Secondary. 19 books were missing from the sections that we counted, in the Resource Room. We expect that these books that were not checked out officially, will be returned soon. We hope to count all the Resources next year.
- 28. CONCLUSION The ‘rainbow team’ has worked well together, providing resources, research opportunities and leisure reading to the students and staff of the Bethlehem College campus. We have welcomed Chapman into the fold and assisted in the establishment of a computer-based library operating system. It has been a path enlightened by the Bible and empowered by God. We are grateful to Tom Jarrett for overseeing us with fortnightly meetings. Volunteers have helped with stocktaking and the preparation of books for Chapman, so our thanks to all of them. Thanks to the Board of Trustees and Senior Management for trusting us with the privilege of caring for and resourcing this ‘jewel’ in the crown that is Bethlehem College.