33 Things You Can Do with a Print File Besides Printing It
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The document outlines 33 innovative functions that can be performed with print files beyond traditional printing, including document re-engineering and multi-channel distribution. It emphasizes using document integrity solutions and accessibility services to enhance customer communication and compliance while optimizing costs. Organizations can leverage these print files to streamline their operations and reach all customers, including those with disabilities, without extensive capital investment.
33 Things You Can Do with a Print File Besides Printing It
- 1. 33 Things You Can Do with a Print File Besides Printing ItA presentation fromCrawford Technologies Inc.www.crawfordtech.comFollow, Like and Join us atabout.me/CrawfordTechInc
- 2. Introducing Crawford TechnologiesFounded in 1995 and based in Toronto, CrawfordTech is a privately held global software companyOn PROFIT 100 list of fastest growing companies in CanadaCore competency is in transaction print stream and document production software, including:Automated Document Factory and Integrity solutionsDocument Re-engineering solutionsPrint stream conversions/transform solutionsDocument Archive SolutionsDocument integration/workflow solutionsDocument Accessibility Services
- 4. What do you want to do with them?
- 5. Why would you want to?
- 6. How to accomplish these 33 objectives?Print Formats PCLPDFPSHTMLXMLLine Printer DataAFPIJPDSXESXerox LCDS/Metacode
- 7. Why would you want to do anything other than print these files?Deal with printer obsolescence
- 8. Extract data from them for integrity and tracking purposes
- 9. Look at them for proofing purposes
- 10. Make changes before you print them
- 11. Transpromo, optimization, barcodes, etc.
- 12. Save them for the future
- 13. Mail optimization for cost savings
- 14. Address document accessibility requirements
- 15. Multi-channel distributionPrinter obsolescenceOutput to new printersDistribute printCentralize printLoad balance across multiple printersExtend the lifetime of older printersStandardize print architecture and printersExtend life of legacy applications
- 16. Print Stream TransformsConvert from one print format to anotherTypically automated with spooler or workflow toolPCLHTMLPDFPSXESAFPLine Printer DataXMLXerox LCDS/MetacodeIJPDS
- 17. Extract dataDocument Integrity tracking and reportingDocument trackingAutomated Document FactoryIntelligent insertersIndexing print fileReprintArchive indexing and managementExtract for reconstructionRecomposition or storage in XML/CSV
- 18. Document ReengineeringAdd bar codesAdd QR Codes for multi-channel communicationsAdd Intelligent Mail BarcodesPostal sortingAdd finishing information (tray pulls, etc.)Index for ADFCreate print run manifests for file-based inserters & Post Office
- 19. Document ReengineeringMeans making changes to bills, statements and other mission-critical transactional customer communications post-composition. Provides the ultimate in flexibility for the printing and mailing of transactional customer communications that are created using legacy print streams.
- 20. Automated Document Factory andDocument Integrity SolutionsAuditAutomated reprintTrack for compliance purposesEnsure duplicates are not printed and mailed
- 21. Document Accessibility ServicesExtract content and convert into Alternate Formats:BrailleLarge PrintAudioeTextAccessible PDF
- 22. Archive Management SolutionsKeep documents for later usageArchive & view
- 23. Enterprise Content Management (ECM)
- 25. eDelivery
- 26. Electronic EnvelopePCLHTMLPDFPSXESAFPLine Printer DataXMLXerox LCDS/MetacodeIJPDS
- 27. Commingling and Combining Combine multiple print files
- 28. Extract pages and combine with other pages from other print files
- 29. Commingling
- 30. House-holdingTranspromo Document Re-engineeringGo from this …… to this …
- 31. Transpromo Document Re-engineeringRemove hardcopy-oriented objects for electronic presentation
- 32. Adding color to legacy black & white applications
- 33. Detect available white space to apply text and image-based marketing content there
- 34. Merge PDFs for marketing, regulatory or other informational purposes (Printserts)
- 35. Add PURLS (personalized URLs)
- 36. Add QR codes to direct smart-phone savvy customers to relevant offers and info
- 37. Add color to black & white applicationsGo from this …… to thisfor a fraction of the traditional cost
- 38. StreamingMulti Channel DistributionProviding documents the way each customer wants them
- 39. Providing documents the way each customer wants themPrint Stream Transforms
- 41. eDelivery
- 42. Document Accessibility ServicesPrint & MailStreamingSmart PhonesStreamingStreamingOnlineStreamingAccessibility
- 43. 33 Things you can do with print files besides printingeDelivery
- 45. Archive & view
- 46. Store in ECM
- 47. Report Output Management System
- 48. Combine multiple print files
- 49. Extract pages and combine with other pages from other print files
- 50. Commingling
- 51. House-holding
- 53. Compliance formatting and content changes
- 55. Transpromo
- 56. Replace white space with 1:1 targeted messages and graphics
- 57. Convert to color
- 58. Printserts
- 60. Providing documents the way the customers want themOutput to different devicesEmbed pages in other applicationsExtract information for indexing purposesExtract information for reconstructionAdd bar codesAdd QR Codes for multi-channel communicationsAdd Intelligent Mail BarcodesPostal OptimizationAdd finishing information (tray pulls, etc.)Index for ADFCreate print run manifests for file-based inserters & Post OfficeAutomated reprintTrack for compliance purposesEnsure duplicates are not printed and mailedAccessibilityAlternate formats (Braille, Large Print, Audio, eText, Accessible PDF)
- 61. Tools and TechniquesPrint Stream Transforms
- 63. Automated Document Factory/Document Integrity/Production Management Systems
- 65. Archive Management Systems/ECM Integration
- 66. Commingling and print file combining software
- 68. StreamingSummaryIn the current economy, successful organizations are leveraging their Print Files to do more with less, and are becoming the shining lights in the industry
- 69. Using Document Re-engineering and Print Stream Transforms, many organizations are leveraging their Print Streams to achieve many innovative, successful and profitable mileposts with minimal investments
- 70. This includes leading edge initiatives such as Transpromo, Document Integrity Solutions, Archive, Online Viewing, and Electronic Document Distribution
- 71. Document Accessibility Services can address the percentage of customers with disabilities allowing you to address 100% of your customers
- 72. Many critical and even profitable initiatives can be accomplished quickly and easily without the need for massive amounts of capital investment or architecture redesignsYou’ve been watching:33 Things You Can Do with a Print File Besides Printing ItConnect with us on Twitter Facebook LinkedInVisit about.me/CrawfordTechInc now