6 A Guide to Project Management Auditing Assessment and Recommendation

A Guide To Project
Management Auditing,
Assessment, &
Recommendation
- Ie. Ignatius Eric Cahya Saputra –
- Jessica Gunawan -

Agenda
O Introduction
O 6 Steps of Harvard Business
Strategy
O Problem Issues
O Environmental Scanning
O Alternative Courses of Actions
O Key Success Factors
O Selection of Best Alternatives
O Recommendations

Introduction
- Jessica Gunawan -

Introduction
O To comply with the vision of recognize
global leadership of the project, it must
provide benefits to the wide range of
professionals with reliable information
and supporting system.
O Aims :
O For obtaining better understanding on
project management, audit, and
assessment

Problem Issue
- Jessica Gunawan -

Problem Issue
O Lack of monitoring system :
O May 1998, German legislators by
law requested all enterprises to
record business risks and to manage
the threats.
O Several fraud cases in the US (Enron,
Tyco, Peregrine systems and World com)
O Declining public trust in accounting and
reporting practices

Environmental Scanning
- Jessica Gunawan -

Environmental Scanning
O Project Audits
O 3 proposed solutions :
O Project Management
O Project Assessments

Alternative Course of
Actions
- Jessica Gunawan -

Alternative Course of Actions
Solutions Tools Actions
Project
Management
• Adaptive Project
Framework
• Implementing 5 phases of
APF (Version scope, Cycle
Plan, Cycle Build, Client
Checkpoint, Post Version
Review)
• Product and Cycle Time
Excellence
• Brainstorming session –
provide a well defined and
associated idea for cost
review process
• Extreme Project
Management (High Speed
Risk and Change)
• Design the blueprint, plan and
execute strategy, effectively
allocate resources, early
identify threats and problems

Alternative Course of Actions
Solution
s
Tools Actions
Project
Audit
• Obtaining executive’s buy in
for conducting audits
• CIPA (Certified International
Public Auditor)
• Fulfilling missions of audit by
emphasizing on both
prevention and compliance.
Project
Assessmen
t
• Format of assessments • List of topics, duration, access
to things needed, outputs,
next planed steps

Key Success Factor
- Jessica Gunawan -

Key Success Factors
Aspects Benefit
Project
Management
• Ensuring continuous quality
improvement is implemented
• Help business to stay competitive by
retaining market share
Project Audit
• Detect problems faster
• Identify important issue faster
• Provide greater control and monitoring
tools over business
Project Assessment
• Increase customer satisfaction
• Create cost saving by identifying
loopholes

Selection of Best
Alternatives
- Jessica Gunawan -

Selection of Best Alternatives
PROJECT AUDIT
O Provide financial and information management
internal control
Why ?
O Strengthening the internal control
environmentO Develop and execute the annual risk
assessment process
O Asses the adequacy and effectiveness of
internal control process
O Recommending corrective actions for
loopholes
O Monitoring compliance

Recommendations
- Jessica Gunawan -

Recommendations
O Provide sufficient training for
the audit team
O Project Manager should be able
to actively engage the audit
team :
O Effective budget for the audit
process
O Pre-audit checklist
O Smooth communication
O Ease of travel
O Eliminate geographical barriers
and culture
O Conduct audit meetings

6 A Guide to Project Management Auditing Assessment and Recommendation

Project Audit vs Project
Assessment
PROJECT AUDIT
PROJECT
ASSESSMENT
O Have “standard”
O An explanation of how
activity should be
performed
O Find pre-defined
problems
O Define how things
SHOULD be done
O No “standard”
O No specifics on how
they should be
achieved
O Define current
reality

6 A Guide to Project Management Auditing Assessment and Recommendation

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6 A Guide to Project Management Auditing Assessment and Recommendation