Artromick Ac Usersguide304 for Hospital Computing Solutions

Avalo AC Medication Carts
TM

by Artromick

System3 User’s Manual

Artromick International, Inc.
4800 Hilton Corporate Drive
Columbus, OH 43232

Notice
January 2004

© Copyright 2004
ARTROMICK International, Inc.
ALL RIGHTS RESERVED. Published 2004.
Printed in the United States of America

WARNING: ANY UNAUTHORIZED DUPLICATION OF THIS DOCUMENTATION
SHALL BE AN INFRINGEMENT OF COPYRIGHT.
Trade Secret Notice
This documentation, the software it describes, and the information and know-how they con-
tain constitute the proprietary, confidential and valuable trade secret information of Artro-
mick International, Inc., its affiliated companies or its or their licensors, and may not be used
for any unauthorized purpose, or disclosed to others without the prior written permission of
the applicable Artromick International entity.

This documentation and the software which it describes are licensed either “AS IS” or with a
limited warranty, as set forth in the applicable license agreement. Other than any limited
warranties provided, NO OTHER WARRANTY IS EXPRESSED AND NONE SHALL BE
IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
USE OR FOR A PARTICULAR PURPOSE. The applicable Artromick International entity
reserves the right to revise this publication from time to time and to make changes in the
content hereof without the obligation to notify any person or entity of such revisions or
changes.

Product names mentioned herein may be trademarks and/or registered trademarks of their
respective companies. Artromick and Avalo are registered trademarks of Artromick Interna-
tional, Inc.

Artromick International, Inc.
4800 Hilton Corporate Drive
Columbus OH 43232

phone: 800.848.6462
fax: 888.864.9937
www.artromick.com

i

Table of Contents 0

Chapter 1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Contents .................................................................. 1
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Introduction.............................................................. 2
Documentation Conventions ................................... 3
Cart Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Cart Features/Components ..................................... 4
Keypad Buttons and Functions ............................... 5
Connector Panel Parts and Functions..................... 7
User Types and Responsibilities ............................. 8
Override Rights ....................................................... 8
Terms and Definitions ............................................. 9
Pre-Configured Settings ........................................ 10

Chapter 2 Using the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Contents ................................................................ 11
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Introduction............................................................ 12
Accessing the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Introduction............................................................ 13
Accessing with Access Code Only ........................ 14
Accessing with Access Card Only......................... 15
Accessing with Code and Access Card................. 16
Accessing Using a Key.......................................... 17
Problems Accessing the Cart ................................ 17
Testing and Charging the Battery . . . . . . . . . . . . . . . . . . . . . 20
Introduction............................................................ 20
Testing the battery................................................. 20
Charging the Battery ............................................. 21
Securing the Avalo AC Medication Cart . . . . . . . . . . . . . . . . 22
Introduction............................................................ 22
Securing the Cart with the Keypad........................ 22
Securing the Cart Manually ................................... 23
Using the AutoLock Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Introduction............................................................ 24
AutoLock Activity ................................................... 24
Relock Process ..................................................... 25
Using eNarc Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Introduction............................................................ 26

January 2004

ii

Automatic
Re-Lock ................................................................. 26
Alarms and Messages........................................... 26
eNarc Access Procedure....................................... 27
Using the Override Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Introduction............................................................ 28
Procedure.............................................................. 28
Using the Night Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Turning the light on or off from the keypad............ 29
Setting an adjustable timer.................................... 29
Opening the Rear Access Panel Door . . . . . . . . . . . . . . . . . 30
Introduction............................................................ 30
Procedure.............................................................. 30

Chapter 3 Programming the Cart. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Contents ................................................................ 31
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Introduction............................................................ 32
Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . . 33
Introduction............................................................ 33
Procedure.............................................................. 33
Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Introduction............................................................ 35
General Navigation................................................ 35
Event Master List................................................... 35
Procedure.............................................................. 36
Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Introduction............................................................ 37
Managing Access Codes....................................... 37
Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Introduction............................................................ 39
Cart Settings Defined ............................................ 39
Procedure.............................................................. 44
Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Introduction............................................................ 55
Managing GENERAL User Access ....................... 55
Managing SPECIFIC User Access........................ 56
Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Introduction............................................................ 57
User Access
Settings Defined .................................................... 58

January 2004

iii

Procedure.............................................................. 60
Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Introduction............................................................ 63
Modifying A User’s Code Access Settings ............ 63
Modifying a User’s eNarc Access Code Settings .. 65
Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Introduction............................................................ 67
Procedure.............................................................. 67

Appendix A Event Master List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .69
Event Codes.......................................................... 69

Appendix B Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .73
General Tips.......................................................... 73
Restarting Your Cart.............................................. 73

January 2004

-1
1

1
Overview
Contents Overview ............................................................................................ 2
Introduction ...................................................................... 2
Documentation Conventions ............................................ 3
Cart Overview .................................................................................... 4
Cart Features/Components ............................................. 4
Keypad Buttons and Functions ........................................ 5
Connector Panel Parts and Functions ............................. 7
User Types and Responsibilities ..................................... 8
Override Rights ................................................................ 8
Terms and Definitions ...................................................... 9
Pre-Configured Settings .................................................. 10

January 2004

2 About this Guide Overview

About this Guide

Introduction Your Artromick® Avalo AC Medication Cart features state-of-the-art engineering
that combines a flexible design with easy-to-use access and security features.
This guide describes how to program and use the cart.

This guide is divided into the following chapters/appendices:
Overview: This chapter applies to all users. It contains overview information
about the cart, its features, and the roles and responsibilities of its users. It
also describes type conventions used throughout the document and terms
you must understand to interact with the cart.
Using the Cart: This chapter applies to all users. The chapter describes
various access methods, how to test the cart’s battery, how to secure the cart,
and how to use the Override Code to restock the cart. This chapter also
describes how to use some of the cart’s optional features.
Programming the Cart: This chapter applies to cart administrators. The
chapter describes how to recall events using the cart’s audit tracking system,
how to add, delete, and edit user access profiles, and how to edit the cart’s
settings.
Appendix A: Event Master List: This appendix applies to cart
administrators. The appendix provides a detailed description of event-related
codes that display on the LCD with regard to the cart’s audit tracking system.
Appendix B: Troubleshooting: This appendix applies to users who perform
troubleshooting functions. The appendix provides tips on how to troubleshoot
basic cart issues.

January 2004

Overview About this Guide 3

Documentation This document uses different type styles to indicate elements of the cart. The
Conventions following table describes the conventions.

Convention Description

BOLD FACE Indicates a message that displays in the cart’s
UPPERCASE LETTERS Liquid Crystal Display (LCD).

Bold face type Bold type indicates a selection that you are
instructed to make or clear by pressing the
appropriate number or button on the cart’s key
pad.

Italics Used for emphasis or to cross reference
topics that contain additional information.

January 2004

4 Cart Overview Overview

Cart Overview

Cart Features/ The Avalo AC Medication Cart is equipped with standard and optional features.
Components
Standard features include:
AutoLock™ Timer: The AutoLock timer monitors cart activity and is
programmed to automatically secure the cart whenever the cart remains
motionless for a preconfigured relock time interval of 1 to 99 minutes.
Easy-to-Edit Settings and Controls: The cart’s display screen near the
keypad shows messages, date and time settings, and easy-to-follow user
instructions.
Event Recall Functionality: Authorized users can track cart activity,
including user access and relocking procedures.
Flexible Access Methods: Depending on your security needs, users access
the cart using an access code, an access card, an access code and an
access card, or a key.
Multiple User Access Roles: Users are assigned access based on job
function. Users with “Admin” access can program and use the cart; users with
“Normal” or “Key User” access can use the cart, but cannot program it.
Override Code Functionality: The Override Code is assigned to the cart and
provides authorized users with a special means of access that bypasses
alarms, timers, and relocking mechanisms. This function is typically used
while the cart is being restocked in the pharmacy.
Rechargable Battery: The rechargable, valve-regulated lead acid battery
typically supplies the cart with continuous power for approximately five days
or 1,000 lock/relock cycles.
Reset Button: The Reset button enables you to restart the cart by resetting it,
in the event that the cart is not functioning properly.

Optional features include:
Card Access Options: The card reader accessory provides primary or
secondary levels of access.
eNarc™: Electronic Keyless Narcotic Storage (eNarc) provides code-based
access to secured narcotic drawers.
Night Light: The night light illuminates the cart’s work area to increase
visibility. The amount of time that the light stays on after the cart is secure is
adjustable.

January 2004

Overview Cart Overview 5

Keypad Buttons This section describes the parts and functions of the Avalo AC Medication Cart
and Functions keypad. The following diagram illustrates the keypad.

Button Name Function

Function/ESC This button serves two purposes:
Function: Enables an administrator to
enter Programming mode, from which he
or she can program the cart or use the
cart’s optional audit tracking feature. This
button also enables a user with permission
to enter Override mode.
ESC: Once an administrator is in
Programming mode, he or she can use
ESC to exit out of lists and subgroups.

Battery This button enables you to test the amount of
charge left in the cart’s battery.

Light This button turns the optional night light on or
off.

Secure This button secures the cart.

(eNarc) Initiates access to the optional Electronic
Keyless Narcotic Storage (eNarc) drawer(s).
(Continued on next page)

January 2004


(Contd)
Button Name Function

Clear This button works like a backspace key on a
computer keyboard to delete the last keypad
entry, and functions as a wakeup button if
pressed when the cart is in idle mode.

Numbered Keypad The numbered keypad enables you to enter
access codes and to accept or change cart
settings.

Numbers also enable you to scroll when you
are working in Recall Events mode:
Use 5 and 8 on the keypad to scroll
forward or backward, respectively, through
the events in the subgroup one event at a
time.
Use 2 and 0 on the keypad to scroll
forward or backward through five events at
a time.

January 2004


Connector Panel This section describes the parts and functions of the connector panel (AC
Parts and Systems Support Panel) located at the rear of the cart. The diagram in the table
Functions illustrates the connector panel.

Diagram Part Function

Cart Access Enables you to restart the cart by
Reset Button resetting it, in the event that the
cart is not functioning properly.

Charge Input Attach the rechargable battery
cord to the cart using this input to
supply power.

Communication Enables you to use a modem
Ports 1 and 2 cable to connect your personal
computer to the cart for use with
optional host software.

12V Power Input Attach a 12-volt power cord to the
cart using this input for a power
supply to peripheral devices such
as personal computers.

January 2004


User Types and Avalo AC Medication Cart users are assigned access privileges based on job
Responsibilities function. User types include:
Admin: This user can perform all programming or event recall functions. This
user can access all areas of the cart and is responsible for adding new cart
users, modifying cart user profiles, and recalling events.
Normal: This user (typically a nurse) can access some or all areas of the cart
based on privileges the administrator assigns. In addition, the administrator
may authorize this user to change his or her own access codes. This user is
responsible for dispensing medication and then securing the cart.
Key User: Using a key, this user can access some areas of the cart.

Override Rights Administrators can assign override rights to each user type. Override rights grant
users the use of a special Override Code that is assigned to the cart. The
Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and
is typically used while the cart is being restocked in the pharmacy.
Reference
For more information, see Using the Override Code on page 28.

January 2004


Terms and This table describes general terms used in this document.
Definitions Note
Each user access and cart setting is defined later in this document. For
more information, see User Access Settings Defined on page 58 and Cart
Settings Defined on page 39.

Term Definition

Access Card An optional card-swipe feature that can be
used as an additional security requirement or
as the primary cart access method.

Access Code A four-digit personal identification number
(PIN) that provides cart access. This code can
be “General” (one access code per cart) or
“Specific” (one access code per authorized
user).

LCD Liquid Crystal Display. The display screen near
the keypad that shows messages, date and
time settings, and user instructions.

Master Code A four-digit numeric code that enables an
authorized administrator to program the cart or
recall events.

Narcotic Code A four-digit numeric code that must be entered
before an authorized user can open any of the
eNarc narcotics drawers. Available settings are
“General” (one eNarc code per cart) or
“Specific” (one eNarc code per authorized
user.) and the following usage rules apply:
If the access code is set to “General,” the
Narcotics Code must be set to General.
If the access code is set to “Specific,” the
Narcotics Code can be set to either
“General” or “Specific,” depending on your
needs.


January 2004


(Contd)
Term Definition

Override Code A four-digit code that is assigned to the cart
that bypasses alarms, timers, and relocking
mechanisms. Typically, this function is used
while the cart is being restocked in the
pharmacy.

Programming Mode This mode enables an administrator to edit
user access, edit cart settings, or recall events.

Recall Events A cart feature that enables an administrator to
track cart activity, including user access and
relocking activity.

User # A unique, four-digit number that identifies the
person using the cart. Unlike an access code,
a User # cannot be modified after it is
accepted.

Pre-Configured The Avalo AC Medication Cart is designed to accommodate the various needs
Settings and responsibilities of the people who use it. When a cart is initially purchased,
Artromick programs it to include settings and user access profiles according to the
customer‘s specific requests. After delivery to the customer site, a cart
administrator can edit the cart’s settings and user access profiles as needed.

See Programming the Cart on page 31 for instructions.

January 2004

-11
11

2
Using the Cart
Contents Overview ............................................................................................. 12
Introduction ...................................................................... 12
Accessing the Cart ............................................................................. 13
Introduction ...................................................................... 13
Accessing with Access Code Only .................................. 14
Accessing with Access Card Only ................................... 15
Accessing with Code and Access Card ........................... 16
Accessing Using a Key .................................................... 17
Problems Accessing the Cart .......................................... 17
Testing and Charging the Battery .................................................... 20
Introduction ...................................................................... 20
Testing the battery ........................................................... 20
Charging the Battery ........................................................ 21
Securing the Avalo AC Medication Cart .......................................... 22
Introduction ...................................................................... 22
Securing the Cart with the Keypad .................................. 22
Securing the Cart Manually ............................................. 23
Using the AutoLock Timer ................................................................ 24
Introduction ...................................................................... 24
AutoLock Activity ............................................................. 24
Relock Process ................................................................ 25
Using eNarc Option ............................................................................ 26
Introduction ...................................................................... 26
Automatic
Re-Lock ........................................................................... 26
Alarms and Messages ..................................................... 26
eNarc Access Procedure ................................................. 27
Using the Override Code ................................................................... 28
Introduction ...................................................................... 28
Procedure ........................................................................ 28
Using the Night Light ......................................................................... 29
Turning the light on or off from the keypad ...................... 29
Setting an adjustable timer .............................................. 29
Opening the Rear Access Panel Door .............................................. 30
Introduction ...................................................................... 30
Procedure ........................................................................ 30

January 2004

12 Overview Using the Cart

Overview

Introduction The procedures in this chapter explain the tasks associated with your everyday
use of the Avalo AC Medication Cart. This chapter contains the following topics:
Accessing the cart
Testing and charging the battery
Securing the cart
Using the AutoLock Timer
Using eNarc option
Using the Override Code
Using the Night Light
Opening the Rear Access Panel Door

January 2004

Using the Cart Accessing the Cart 13

Accessing the Cart

Introduction The Avalo AC Medication Cart may be configured to use an access card as a
primary or secondary cart access method. At start-up, depending on your cart
configuration, you will access the cart in one or more of the following ways:

Access Method Description

Access Code Only Enter a pre-set user access code. For
procedural information, see Accessing with
Access Code Only on page 14.

Access Card Only Swipe your card. For procedural information,
see Accessing with Access Card Only on page
15.

Access Code and Access Enter a pre-set user access code and swipe
Card your card. For procedural information, see
Accessing with Code and Access Card on
page 16.

Key Manually unlock the cart using a key. For
procedural information, see Accessing Using a
Key on page 17.

Complete the appropriate procedure for your Avalo Advantage Medication Cart
configuration.

January 2004

14 Accessing the Cart Using the Cart

Accessing with Complete this procedure to access the cart when it is configured to allow access
Access Code with an access code only.
Only Note
In order to complete the procedure, you must have a valid four-digit access
code. If you do not have the necessary access code, contact your cart
administrator.

Step Action

1 Enter your four-digit access code.
Note
When you are entering your code, the Clear key works like a
backspace key on a keyboard. If you make a mistake while
entering your code, press Clear to delete the incorrect
number, and enter the correct number.
System Response
As you type the code, the LCD displays asterisks for each
number. Also, if your KEY BEEP cart setting is set to ON,
you’ll hear a beep after each number that you press.
Note
The cart administrator sets the KEY BEEP cart setting. For
more information, see Modifying Cart Settings on page 39.

2 Did you enter the correct code?
If yes, the LCD displays the following messages:
HELLO!
The cart unlocks and starts the AutoLock timer. The LCD
displays the following message:
ACCESS ALLOWED
TIME DATE
If no, see Problems Accessing the Cart on page 17.

You can now use the cart.
For more information about the AutoLock Timer, see Using the AutoLock
Timer on page 24.

January 2004


Accessing with Complete this procedure to access the cart using an access card.
Access Card Note
Only In order to complete the procedure, you must have a programmed user
access card. If you do not have the necessary card, contact your cart
administrator.

Step Action

1 Press Clear.
System Response
The LCD displays the following message:
PLEASE SWIPE CARD
2 Swipe your user access card through the access card slot.
System Response
Is your access card valid?
If yes, the LCD displays the following welcome message:
HELLO! JANE DOE
ACCESS ALLOWED
TIME DATE
If No, see Problems Accessing the Cart on page 17.

For more information about the AutoLock Timer, see Using the AutoLock
Timer on page 24.

January 2004


Accessing with Complete this procedure to access the cart using a code/card configuration.
Code and Note
Access Card In order to complete the procedure, you must have a valid four-digit access
code and a programmed user access card. If you do not have the
necessary access code or card, contact your cart administrator.

Step Action

1 Enter your four-digit access code.
Note
When you are entering your code, the Clear key works like a
backspace key on a keyboard. If you make a mistake while
entering your code, press Clear to delete the incorrect
number, and enter the correct number.
System Response
As you type the code, the LCD displays asterisks for each
number. Also, if your KEY BEEP cart setting is set to ON,
you’ll hear a beep after each number that you press.

2 Did you enter the correct code?
If yes, the LCD displays the following message:
PLEASE SWIPE CARD
Go to the next step.

3 Swipe your user access card through the access card slot.
System Response
Is your access card valid?
If yes, the LCD displays the following welcome message:
HELLO! JANE DOE
displays the following message
ACCESS ALLOWED
TIME DATE

You can now use the cart. For more information about the AutoLock Timer,
see Using the AutoLock Timer on page 24.

January 2004


Accessing Using Complete this procedure to access the cart using the key.
a Key Note
In order to complete the procedure, you must have the proper key to access
the cart. If you do not have a key, contact your cart administrator.

Step Action

1 Insert the key in the lock core.

2 Push the key in and turn the key to the right.
System Response
The lock core releases and the LCD displays the following
message:
KEY ACCESS ALLOWED
TIME DATE


Problems For security purposes, the Avalo AC Medication Cart limits the time period
Accessing the in which you may attempt to enter the correct access code and valid access
Cart card.
When you exceed the time interval, the cart:
Reverts to idle mode
Secures the cart


January 2004


The following table describes the process that starts when a user enters in invalid
access code or access card.

Stage Description

1 The first time you enter an incorrect code or swipe an invalid card,
the cart alarm beeps once.
System Response
INCORRECT CODE
PLEASE RE-ENTER CODE
or
INVALID CARD
PLEASE RE-SWIPE CARD
2 After five seconds, if you do not enter any code or swipe a card, the
LCD display clears as the system reverts to idle mode. You or
another user may then make a second attempt.

3 At second attempt, if you enter a code or swipe the card and:
The code was correct or swiped card was valid, you can
continue with Step 1 in the appropriate procedure for your cart
configuration:
Accessing with Access Code Only on page 14.
Accessing with Code and Access Card on page 16.
Accessing with Access Card Only on page 15.
The code was incorrect code or the swiped card was invalid,
the cart’s alarm beeps twice.
System Response
INCORRECT CODE
IF INCORRECT ALARM WILL SOUND
or
INVALID CARD
IF INVALID ALARM WILL SOUND

January 2004


(Contd)
Stage Description

4 After five seconds, if you do not enter any code or swipe a card, the
LCD display clears as the system reverts to idle mode. You or
another user may then make a third attempt.

5 At the third attempt, if you enter a code or swipe the card and:
The code was correct or swiped card was valid, you can
continue with Step 1 in the appropriate procedure for your cart
configuration:
the LCD displays the following message and the cart alarm
beeps continuously for one minute or until you enter a correct
access code or swipe a valid card:
INCORRECT CODE
or
INVALID CARD
6 At the fourth attempt, if you enter a code or swipe the card within
the one-minute beeping period and:
The code was correct or swiped card was valid, the alarm stops
and you can continue with Step 1 in the appropriate procedure
for your cart configuration:
the LCD re-displays the message in Stage 5 and resets the
one-minute alarm. The alarm continues beeping until one
minute transpires after your last incorrect attempt. After one
minute the cart reverts to idle mode.

January 2004

20 Testing and Charging the Battery Using the Cart

Testing and Charging the Battery

Introduction Testing the Avalo AC Medication Cart’s battery is an easy way to ensure that you
have enough power to operate the cart.

Do not use the Avalo AC Medication Cart when the battery’s charge is low.

Typically, the battery supplies power to the keypad and relocking mechanism for
approximately five days or 1,000 lock/relock cycles (based on the standard Avalo
AC Power System). However, if the battery is low, the cart’s Intelligent Power
Management System may discontinue power to non-critical components, such as
the night light, to save power for critical components, such as eNarc drawer
operation. Power to non-critical components is restored after the battery begins to
recharge.

When the battery’s charge is depleted, the LCD displays a BATTERY NEEDS
RECHARGED SOON warning.

Testing the To test the battery, press BATTERY.
battery Note
If you press BATTERY while the battery is charging, the LCD displays a
BATTERY STATUS UNAVAILABLE message.
System Response
The LCD displays one of the following messages:
BATTERY CHARGE IS xx%: Indicates that the battery is charged
enough to operate the cart.
BATTERY NEEDS RECHARGED SOON!: The battery’s charge is below
a critical level. You must recharge the battery.

January 2004

Using the Cart Testing and Charging the Battery 21

Charging the If the LCD displays a BATTERY NEEDS RECHARGED SOON message, you
Battery must recharge the battery.

To recharge the battery, insert the Recharger Unit into the CHARGE outlet. The
Charge outlet is located on the back of the Avalo AC Medication cart in the AC
Systems Support Panel.
Important
The battery charge and lock/relock information is based on the standard
Avalo AC Power System. If the battery’s charge is completely depleted, fully
recharging the unit may take three or more hours. However, to access the
cart’s functionality while the battery charges, connect the Recharger Unit to
the cart’s charge outlet and to a 110v wall outlet. Allow the battery to
recharge for approximately two minutes before you access the cart.

January 2004

22 Securing the Avalo AC Medication Cart Using the Cart

Securing the Avalo AC Medication Cart

Introduction As a cart user, it is extremely important that you secure the Avalo AC Medication
cart after each use. When the cart is secured, its lock is retracted, the LCD is
blank, and users or unauthorized personnel cannot interact with the cart.

The cart is equipped with an AutoLock™ system that enables you to secure the
cart manually or by using the keypad. In addition, the cart’s Auto Secure setting
automatically secures the cart after a pre-defined length of time.

If you have the optional eNarc accessory and you try to secure the cart when an
eNarc drawer is open, the cart sounds an alarm.

Securing the Complete this procedure to secure the cart using the keypad.
Cart with the
Keypad Step Action

1 Close all drawers.

2 Press Secure.
Note
If an alarm sounds, verify that all eNarc drawers are closed
tightly.
System Response
The AutoLock system begins retracting the lock and the LCD
CART SECURED

January 2004

Using the Cart Securing the Avalo AC Medication Cart 23

Securing the Complete this procedure to secure the cart manually.
Cart Manually
Step Action


2 Press the lock core into the cart until it engages.
System Response
The LCD displays the following messages:
CART SECURED
Followed by:
AUTO SECURE RESET

January 2004

24 Using the AutoLock Timer Using the Cart

Using the AutoLock Timer

Introduction When your cart is not in use, it is in idle mode. Once you have unlocked the cart, it
automatically starts its AutoLock timer. The timer monitors cart activity and is
programmed to automatically secure the cart and revert to idle mode whenever
the cart remains motionless for a preconfigured relock time interval of 1 to 99
minutes.

The cart administrator sets the AutoLock time interval using the Auto Secure
settings. The default setting is five minutes.
Reference
See Modifying Cart Settings on page 39 for information on setting the
preconfigured relock time interval.

When the cart auto-secures, you must access the cart following the appropriate
cart access instructions for your configuration.
Reference
For more information, see Accessing the Cart on page 13.

AutoLock The cart has two functions related to the AutoLock timer:
Activity If the MTN DETECTOR cart setting is not set to OFF and the cart is moved,
the AutoLock timer resets and the LCD displays the following message for
five seconds:
CART MOVED - TIMER RESET
If the Clear key is pressed, the timer resets.
Note
The cart administrator sets the MTN DETECTOR cart setting. For more
information, see Modifying Cart Settings on page 39.
Each time the preset relock time interval elapses, the cart initiates the relock
process.

January 2004

Using the Cart Using the AutoLock Timer 25

Relock Process The following table describes the relock process.

Stage Description

1 When the cart has been inactive for the configured relock time
interval, the cart beeps twice.
System Response
CART WILL AUTO SECURE IN 10 SECONDS
Note
At any time during the remainder of this process, you can halt
the relock process and reset the timer by moving the cart or
by pressing the Clear button. In this case, the LCD displays
the following message:
ACCESS ALLOWED
TIME DATE
2 If you do not halt the relock process, the LCD shows the 10-second
countdown by changing the display every two seconds.
System Response
The LCD displays the following messages accordingly:
And so forth.

3 When the 10 seconds elapse, the cart alarm beeps four times.
System Response
The LCD displays the following message.
CART IS AUTO SECURING
4 The cart locks (the lock core retracts).
System Response
CART SECURED
5 The cart reverts to idle mode.

January 2004

26 Using eNarc Option Using the Cart

Using eNarc Option

Introduction Electronic Keyless Narcotic Storage (eNarc) is an optional accessory that
provides secure, code-based access to specific narcotic drawers. Depending on
your cart, an administrator can assign a user a four-digit access code to narcotics
drawer 1, narcotics drawer 2, or both, as applicable.

Automatic When accessing a narcotics drawer, the cart enables you to have open access to
Re-Lock the drawer for five seconds before re-locking.

When you open an eNarc narcotics drawer, the cart displays the following
message:
NARC DRAWER OPEN
Note
If you fail to open a drawer within four seconds of initiating access, the cart
automatically re-locks itself.
Reference
See eNarc Access Procedure on page 27 for instructions for accessing
eNarc drawers.

Alarms and In the event of a narcotics drawer access error or an error in securing the cart,
Messages audible alarms sound and the LCD displays messages indicating the error. These
messages include:

Message Description

PLEASE CLOSE You attempted to secure the cart while the
NARCOTICS DRAWER eNarc drawer is open.

SECURE DRAWER.CODE You attempted to access to the eNarc drawers
REQD FOR ACCESS without a valid access code.

PLEASE CLOSE You continuously attempted to access the
SECURE DRAWER drawer without a valid access code. This
message is accompanied by a continuous
audible warning.

January 2004

Using the Cart Using eNarc Option 27

eNarc Access Complete this procedure to access the eNarc drawers.
Procedure
Step Action

1 Access the cart.
Reference
For step-by-step instructions, see Accessing the Cart on
page 13.

2 Press the eNarc key ( ) to initiate access.
System Response
The LCD displays the following message
ENTER NARCOTIC DRAWER CODE
3 Enter your four-digit narcotics code.
Note
If you do not have a valid narcotics code, contact your
administrator.

4 Do one of the following:
If the LCD displays the following message:
NARCOTIC DRAWER PRESS 1 OR 2
If the eNarc drawer clicks and opens, go to step 5.

5 Enter the number of drawer to access.
System Response
NARC ACCESS ALLOWED
6 After you are finished accessing the drawer contents, close the
narcotics drawer.
System Response
NARCOTICS DRAWER IS SECURE
7 Secure the cart or continue with other tasks.

January 2004

28 Using the Override Code Using the Cart

Using the Override Code

Introduction Administrators can assign override rights, which grant users the use of a special
Override Code that is assigned to the cart. The Override Code bypasses the cart’s
alarms, timers, and relocking mechanisms and is typically used while the cart is
being restocked in the pharmacy.

Procedure Complete the following procedure to use the Override Code.

Step Action

1 Access the cart.
Reference
For step-by-step instructions, see Accessing the Cart on
page 13.

2 Press Function.
System Response
ENTER CART OVERRIDE MODE? 1-YES, 2-NO
3 Press 1 (YES).
System Response
PLEASE ENTER OVERRIDE CODE
4 Enter your Override Code.
System Response
OVRRD. ACCESS ALLOWED
Note
If you do not have a valid override code, contact your
administrator.

5 Restock the cart.


7 Secure the cart manually or press SECURE.

January 2004

Using the Cart Using the Night Light 29

Using the Night Light

Turning the light To to turn the light on or off, press Light.
on or off from Note
the keypad If the cart’s battery charge is low, the cart’s night light may shut off to
conserve power. To resume power to the night light, recharge the battery.

For more information, see Charging the Battery on page 21.

Setting an In Programming Mode, an administrator can edit the cart’s “light time interval”
adjustable timer setting to automatically turn off after the cart is secure. The length of time is
adjustable and can range from 01 minute to 99 minutes. The default time that the
light stays on after the cart is secure is 01 minute.

For procedural information, see Modifying Cart Settings on page 39.

January 2004

30 Opening the Rear Access Panel Door Using the Cart

Opening the Rear Access Panel Door

Introduction Depending on your cart’s configuration, you may need to open the rear access
panel door to access optional accessories, such as the internal trash bin.

Procedure Complete the following procedure to open the cart’s rear access panel door.

Step Action

1 Face the back of the cart and locate the round black button on the
right side panel, in the center area.

2 Push the button. A spring releases the button outward so that it
now works like a knob.

3 Turn the knob to the right. The door panel releases so that you can
pull it open.

January 2004

-31
31

3
Programming the Cart
Contents Overview ............................................................................................. 32
Introduction ...................................................................... 32
Entering Programming Mode ............................................................ 33
Introduction ...................................................................... 33
Procedure ........................................................................ 33
Recalling Events ................................................................................ 35
Introduction ...................................................................... 35
General Navigation .......................................................... 35
Event Master List ............................................................. 35
Procedure ........................................................................ 36
Managing Cart Settings ..................................................................... 37
Introduction ...................................................................... 37
Managing Access Codes ................................................. 37
Modifying Cart Settings ..................................................................... 39
Introduction ...................................................................... 39
Cart Settings Defined ...................................................... 39
Procedure ........................................................................ 44
Managing Cart Users ......................................................................... 55
Introduction ...................................................................... 55
Managing GENERAL User Access .................................. 55
Managing SPECIFIC User Access .................................. 56
Adding a User ..................................................................................... 57
Introduction ...................................................................... 57
User Access
Settings Defined .............................................................. 58
Procedure ........................................................................ 60
Modifying User Profiles ..................................................................... 63
Introduction ...................................................................... 63
Modifying A User’s Code Access Settings ....................... 63
Modifying a User’s eNarc Access Code Settings ............ 65
Deleting a User ................................................................................... 67
Introduction ...................................................................... 67
Procedure ........................................................................ 67

January 2004

32 Overview Programming the Cart

Overview

Introduction The procedures in this chapter explain how to program the Avalo AC Medication
Cart.

This chapter contains the following topics:
Entering Programming Mode
Recalling Events
Managing Cart Settings
Managing Cart Users

January 2004

Programming the Cart Entering Programming Mode 33

Entering Programming Mode

Introduction Programming Mode enables authorized users to:
Recall events (if applicable)
Modify user access
Modify cart settings
Note
Depending on your cart’s configuration, you must have a valid access code
and/or a valid access card, as well as the valid cart master code to access
the cart in Programming Mode.
Reference
See Terms and Definitions on page 9 for information about the different
types of access codes.

Procedure You must enter programming mode with the cart in an idle state. If the cart
is in use before you begin this procedure, secure the cart before beginning
the procedure.

Complete the following procedure to enter Programming Mode.

Step Action

1 Press Function.
System Response
PROGRAMMING MODE? 1-YES 1-NO
2 Press 1 (YES).
System Response
PLEASE ENTER ACCESS CODE

January 2004

34 Entering Programming Mode Programming the Cart

(Contd)
Step Action

If your cart’s configuration requires an access code only:
Enter your access code. Go to the next step.
If your cart’s configuration requires an access card only:
Swipe your card. Go to the next step.
If your cart’s configuration requires an access code and
an access card: Enter your access card. Swipe your card. Go
to the next step.
System Response
PLEASE ENTER CART MASTER CODE
Note
If you enter a code that is not assigned to an administrator,
the system prompts you to re-enter the code or to re-swipe
your card, as applicable. If you find that your code does not
work, contact your supervisor.

4 Enter your cart’s master code.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
Note
If your cart’s master code is not valid, the LCD prompts you
to re-enter the code until the correct code is entered. If you
find that your code does not work, contact your supervisor.

January 2004

Programming the Cart Recalling Events 35

Recalling Events

Introduction Recall Events Mode is an audit tracking system that enables authorized users to
review up to 4,000 of the past events starting with the most recent.

Recall Events Mode identifies users associated with the event and the time and
date of that event.

Recall Events Mode is a non-edit mode. To edit user access or cart settings, you
must exit Recall Events Mode and then proceed to Edit Program Mode. For more
information, see Adding a User on page 57 or Modifying Cart Settings on page 39.

General Recall Events Mode is set up in a hierarchical system that includes the following
Navigation main headings:
PRINT EVENTS
REVIEW EVENTS
EXIT RECALL

When viewing a main heading, press 2 (NO) to advance to the next main heading
in Recall Events Mode. Press 1 (YES) to advance further into a heading’s
subgroup.

When in the REVIEW EVENTS subgroup, use 5 and 8 on your keypad to scroll
forward or backward, respectively, through the events in the subgroup one event
at a time. Use 2 and 0 on your keypad to scroll forward or backward through five
events at a time.

To exit, press ESC one or more times to navigate to the EXIT RECALL main
heading, and press 1 (YES).

Event Master The Event Master List provides a detailed description of event-related codes that
List display on the LCD. You can use the Event Master List as a reference guide when
viewing events on the LCD.
Reference
For more information, see the appendix, "Event Master List," in this guide.

January 2004

36 Recalling Events Programming the Cart

Procedure Complete the following procedure to recall events.

Note: To exit recall events, press ESC and then press 1 (YES).

Step Action

1 Enter Programming Mode.
Reference
For step-by-step instructions, see Entering Programming
Mode on page 33.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
2 Press 1 (RECALL EVENTS).
System Response
The LCD displays the following:
REVIEW EVENTS?
1-YES, 2-NO, ESC
3 Do you want to review events?
If yes, press 1 (YES). Use the 5 (Forward) and 8 (Backward)
keys on your keypad to scroll one event at a time or use the 2
and 0 keys on your keypad to scroll through five events at a
time. Press ESC to exit.
If no, press 1 (NO).
System Response
EXIT RECALL?
1-YES, 2-NO, ESC
4 Do you want to exit event recall?
If yes, press 1 (YES).
If no, press 1 (NO). Repeat the steps in this procedure as
needed.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM

January 2004

Programming the Cart Managing Cart Settings 37

Managing Cart Settings

Introduction Your cart’s settings are configured based on your organization’s requirements and
the preconfigured setup of your cart.

You can modify these settings as the needs of your organization change or to
better fit your working environment. For example, if you work in an environment of
high activity in which the cart is frequently bumped or moved, you may choose to
decrease the level of sensitivity on the cart’s motion detector (MTN DETECTOR).
If you work in an area that requires high security, you may want to adjust the cart’s
alarm to a higher auditory level, and so forth.

Managing The Access Code setting on your cart is configured as GENERAL or SPECIFIC.
Access Codes
A GENERAL configuration means that your cart is configured for use with one
access code. Therefore, if more than one user is accessing the cart, you cannot
track individual activity.

A SPECIFIC configuration means that your cart is configured to have multiple
users. Each user must be assigned a unique access profile so that you can track
individual user activity using the Event Recall functionality.

If you have the optional eNarc accessory, your Access Code configuration affects
which NARC CODE settings can be used:
If your Access Code is set to GENERAL, your NARC CODE setting must also
be GENERAL.
If your Access Code is set to SPECIFIC, your NARC CODE setting can be set
to either GENERAL or SPECIFIC depending on your needs.
Note
The cart saves all settings and user access profiles that are used with
SPECIFIC configurations. Therefore, as your needs change, you can switch
between SPECIFIC and GENERAL configurations without having to
re-enter user profiles.

January 2004

38 Managing Cart Settings Programming the Cart

General When you access the cart settings feature, the system displays all of the settings
Navigation in the LCD as a continuous list. To move through the list in order to view settings
and navigate to a specific setting, press 1 (ACCEPT) to advance in the list to the
next setting without changing the current setting. When you display the last setting
selection, press 1 (ACCEPT) to return to the beginning of the list. You can repeat
this process as many times as needed.
Reference
See Procedure on page 44 for the steps involved in changing the settings.

January 2004

Programming the Cart Modifying Cart Settings 39

Modifying Cart Settings

Introduction You can modify the settings that control how your cart works. These settings
include:
Beeper Level
Alarm
Narc Alarm 1
Narc Alarm 2
Key Beep
Auto Secure
Motion Detector
Access Code
Narc Code
Cart Master Code
Time
Date
Light on Time Interval
Reference
See Cart Settings Defined on page 39 for a complete description of the
settings.

Cart Settings The following table describes the user access settings that you can define or
Defined modify.

Setting Name Definition

BEEPER LEVEL This setting controls the tone of your cart’s
beeper. The default beeper level is MEDIUM.
Available levels are: OFF, LOW, MEDIUM, and
HIGH.

ALARM This setting controls the alarm on the cart. The
default setting is ALARM ON. Available
settings are: ALARM ON or ALARM OFF.

January 2004

40 Modifying Cart Settings Programming the Cart

(Contd)

NARC 1 ALARM This setting controls the cart’s eNarc
(Electronic Keyless Narcotic Storage) alarm
setting on narcotics drawer 1. This is an
optional accessory. The default setting is
NARC 1 ALARM ON. Available settings are:
NARC 1 ALARM ON or NARC 1 ALARM OFF.

NARC 2 ALARM This setting controls the cart’s eNarc alarm

KEY BEEP This setting controls whether the cart emits
beeps when a user presses keys on the
keypad. The default setting is KEY BEEP ON.
Available settings are: KEY BEEP ON and
KEY BEEP OFF.

AUTO SECURE This setting controls the cart’s auto secure
delay setting, which is the number of minutes
of inactivity that can elapse before the cart
secures itself. Use the keypad to adjust this
setting, which can be set from 01 minute to 99
minutes. This number must be in a two-digit
format. The default setting is 05 minutes.

MTN DETECTOR This setting controls the cart’s auto-relock
motion detector sensitivity. The default setting
is LVL5 (level 5). Available settings are OFF
and the range of LVL 1 to LVL 10. LVL10 is the
most sensitive.

January 2004


(Contd)

NARC 1 ALARM This setting controls the cart’s eNarc
(Electronic Keyless Narcotic Storage) alarm

NARC 2 ALARM This setting controls the cart’s eNarc alarm

KEY BEEP This setting controls whether the cart emits
beeps when a user presses keys on the
keypad. The default setting is KEY BEEP ON.
Available settings are: KEY BEEP ON and
KEY BEEP OFF.

AUTO SECURE This setting controls the cart’s auto secure
delay setting, which is the number of minutes
of inactivity that can elapse before the cart
secures itself. Use the keypad to adjust this
setting, which can be set from 01 minute to 99
minutes. This number must be in a two-digit
format. The default setting is 05 minutes.

MTN DETECTOR This setting controls the cart’s auto-relock
motion detector sensitivity. The default setting
is LVL5 (level 5). Available settings are OFF
and the range of LVL 1 to LVL 10. LVL10 is the
most sensitive.

January 2004


(Contd)

ACCESS CODE This setting controls the type of user Access
Code that the cart requires. Available settings
are GENERAL or SPECIFIC. GENERAL
means that the cart is configured for use with
one access code. Therefore, if more than one
user is accessing the cart, individual activity
cannot be tracked. SPECIFIC means that the
cart is configured for use by multiple users.
When the SPECIFIC is selected, you must add
users and assign each a unique four-digit
Access Code.

If you have the optional eNarc accessory, the
Access Code setting affects which NARC
CODE options display.

NARC CODE This setting controls the type of narcotics code
that a user must enter to access eNarc
drawers. Available options depend on which
type of Access Code you select. If you select a
GENERAL Access Code, you must use a
GENERAL NARC CODE, in which case
individual access cannot be tracked. If you
select a SPECIFIC Access Code, you can
specify a NARC CODE that is GENERAL or
SPECIFIC (each user is assigned a unique
NARC CODE).

CHG CART MASTER CODE This setting enables an administrator to
change the master code assigned to the cart.
This code must be a unique, four-digit number.

PERSONAL EDITING This setting controls whether non-administrator
users can change their own access codes.

TIME This setting controls the time the system
displays on the LCD. This setting displays as
two digits for each hour (HH) and two digits for
each minute (MM).

January 2004


(Contd)

DATE This setting controls the date the system
displays on the LCD. The date displays as two
digits for each month (MM), Day (DD), and
year (YY). For example, for January 1, 2003,
you enter 010103.

LIGHT ON This setting controls the number of minutes
that the cart’s optional night light stays on after
the cart is secure. The default number of
minutes is 01. Available settings are 01 to 99
minutes.

January 2004


Procedure Complete the following procedure to modify cart settings.
Note
In System Response sections of this table, “XXX” or “XX” represent your
cart’s current setting. Press ESC to exit to cart settings.

Step Action

Reference
Mode on page 33.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
2 Press 2 (EDIT PROGRAM).
System Response
EDIT USER ACCESS?
1-YES, 2-NO, ESC
3 Press 2 (NO).
System Response
EDIT CART SETTINGS?
1-YES, 2-NO, ESC
4 Press 1 (YES).
System Response
BEEPER LEVEL XXX
1-ACCEPT 2-CHG


January 2004


(Contd)
Step Action

5 Do you want to change the beeper level?
Note
If the beeper level is set to OFF, this setting overrides all
other beeper settings and turns off all audible indicators.
If yes, press 2 (CHG) until the LCD displays the beeper level
that you want (OFF, LOW, MEDIUM, or HIGH), and press
1 (ACCEPT).
If no, press 1 (ACCEPT).
System Response
ALARM XX
1-ACCEPT 2-CHG
6 Do you want to change the cart’s alarm setting (ON or OFF)?
If yes, press 2 (CHG) and 1 (ACCEPT).
System Response
The LCD displays one of the following messages depending
on your cart’s options.
NARC ALARM XX
1-ACCEPT 2-CHG
NARC 1 ALARM XX
1-ACCEPT 2-CHG
KEY BEEP XX
1-ACCEPT 2-CHG
Go to Step 9.

January 2004


(Contd)
Step Action

7 Do you want to change the cart’s eNarc alarm setting for drawer 1
(ON or OFF)?
System Response
on your cart’s options:
NARC 2 ALARM XX
1-ACCEPT 2-CHG
KEY BEEP XX
1-ACCEPT 2-CHG
Go to Step 9.

8 Do you want to change the cart’s eNarc alarm setting for drawer 2
(ON or OFF)?
System Response
KEY BEEP XX?
1-ACCEPT 2-CHG
9 Do you want to change your cart’s key beep setting (ON or OFF)?
System Response
AUTO SECURE XX MINUTES
1-ACCEPT 2-CHG

January 2004


(Contd)
Step Action

10 Do you want to change the cart’s auto secure interval setting?
If yes:
Press 2 (CHG).
System Response
AUTO SECURE _ _ MIN
USE KEYPAD TO CHANGE
Enter a 2-digit number between 01 and 99 minutes.
System Response
When you enter two digits, the LCD displays the value
you enter and re-displays 1-ACCEPT 2-CHG.
If you enter the wrong value, you can repeat this task as
many times as needed by pressing 2 (CHG) and entering
a new value.
Press 1 (ACCEPT).
System Response
MTN DETECTOR XXXX
1-ACCEPT 2-CHG
11 Do you want to adjust the cart’s auto-relock motion detector (MTN
DETECTOR) sensitivity (1-10 and OFF)?
If yes, press 2 (CHG) until the LCD displays the setting level
that you want, and press 1 (ACCEPT).
System Response
ACCESS CODE XXXX
1-ACCEPT 2-CHG

January 2004


(Contd)
Step Action

12 Do you want to change the cart’s type of access code setting
(GENERAL or SPECIFIC)?
Warning
If your users have individual user access codes and you
change the setting from SPECIFIC to GENERAL, the users
will not be able to access the cart. Conversely, if you want to
change the cart’s type of access code from GENERAL to
SPECIFIC, you must add new users and assign each user a
specific access code before they can access the cart. See
Adding a User on page 57.
System Response
on your cart options:
NARC CODE XXX
1-ACCEPT 2-CHG
CHG CART MASTER CODE
1-NO 2-CHG
Go to Step 15.

January 2004


(Contd)
Step Action

13 If applicable, do you want to change cart’s type of eNarc access
code (SPECIFIC or GENERAL)?
Warning
If your users have individual eNarc access codes and you
change the setting from SPECIFIC to GENERAL, the users
will not be able to access the eNarc drawers with their
SPECIFIC eNarc access code. Conversely, if you want to
change the cart’s type of eNarc access code from GENERAL
to SPECIFIC, you must add new users and assign each user
a specific eNarc access code before they can access the
eNarc drawers. See Adding a User on page 57.
System Response
PERSONAL EDITING XX
1-ACCEPT 2-CHG
14 Do you want to allow personal editing to enable cart users to
change access codes (NO or YES)?
Warning
If a user with personal editing capabilities selects an access
code that is already in use, the LCD displays a CODE IN
USE message, which could potentially compromise the
security of your medication cart. To eliminate this possibility,
do not allow personal editing.
System Response
CHG CART MASTER CODE
1-NO 2-CHG

January 2004


(Contd)
Step Action

15 Do you want to change the cart’s master code?
Warning
If you change the master code, be sure to provide the new
code to any users who need it to perform their required
activities.
If yes:
Press 2 (CHG).
System Response
ENTER NEW CART
MASTER CODE _ _ _ _
Enter a new master code.
System Response
ACCEPT XXXX AS NEW
CODE? 1-YES, 2-NO
Press 1 (YES).

System Response
CHG OVERRIDE CODE?
1-NO 2-CHG

January 2004


(Contd)
Step Action

16 Do you want to change the cart’s override code?
Warning
If you change the override code, be sure to provide the new
code to any users who need it to perform their required
activities.
If yes:
Press 2 (CHG).
System Response
ENTER NEW OVERRIDE
CODE _ _ _ _
Enter a new override code.
System Response
ACCEPT XXXX AS NEW
CODE? 1-YES, 2-NO
Press 1 (YES).
System Response
TIME _ _: _ _ [displays time]
1- ACCEPT 2-CHG

January 2004


(Contd)
Step Action

17 Do you want to change the time that displays in the LCD?
If yes:
Press 2 (CHG).
System Response
TIME _ _:_ _AM
Enter the new time in HH:MM format.
System Response
1-ACCEPT, 2-AM, 3-PM
Press 1 (ACCEPT), 2 (AM) or 3 (PM), as appropriate.
Press 1 (ACCEPT).

System Response
DATE _ _ / _ _ / _ _ [displays date]
1-ACCEPT 2-CHG


January 2004


(Contd)
Step Action

18 Do you want to change the date that displays in the LCD?
If yes:
Press 2 (CHG).
System Response
DATE _ _/_ _/_ _
Enter the new date in MM/DD/YY format.
System Response
1-ACCEPT, 2-CHG
Press 1 (ACCEPT).

System Response
The LCD displays the following messages depending on
your cart options:
LIGHT ON FOR XX MIN.
1-ACCEPT 2-CHG
BEEPER LEVEL XXX
1-ACCEPT 2-CHG
You have proceeded through the end of the settings and
are back at the beginning of the list. Go to Step 20.

January 2004


(Contd)
Step Action

19 Do you want to change the amount of time that the night light stays
on after the cart secures (01 - 99 MIN)?
If yes:
Press 2 (CHG).
System Response
LIGHT ON FOR _ _ MIN
1-ACCEPT 2-CHG
Enter the new time in two-digit format.
Press 1 (ACCEPT).

System Response
The LCD displays the following messages,:
BEEPER LEVEL XXX?
1-ACCEPT 2-CHG
20 Press ESC to exit cart settings or repeat the procedure to modify
any cart settings.

January 2004

Programming the Cart Managing Cart Users 55

Managing Cart Users

Introduction With regard to user access settings, your cart is configured in one of two ways
based on your organization’s requirements and the preconfigured setup of your
cart.

A GENERAL configuration means that your cart is configured for use with one
access code. Therefore, if more than one user is accessing the cart, you cannot
track individual activity. Your cart is preconfigured to include default GENERAL
user access settings that you can modify as needed.

A SPECIFIC configuration means that your cart is configured to have multiple
user profiles. In this case, you must add user profiles to the cart and assign each
user a unique user access profile. This enables you to track individual user activity
using the Recall Events functionality.

The type of configuration that your cart uses is specified in the ACCESS CODE
section of your cart settings.
Reference
See Modifying Cart Settings on page 39 for more information.

Managing To manage GENERAL access, you can modify the settings associated with your
GENERAL User default user access profile.
Access Reference
See Adding a User on page 57 for more information.

January 2004

56 Managing Cart Users Programming the Cart

Managing To manage SPECIFIC users, you must:
SPECIFIC User Add user profiles as necessary.
Access
Reference
Modify users as necessary.
Reference
Delete users as necessary.
Reference

General When you access user settings for a given user, the LCD displays all of the user’s
Navigation settings in a list. To move through the list in order to view settings and navigate to
a specific setting, press 1 (ACCEPT) to advance in the list to the next setting
without changing the current setting. When you display the last setting selection,
press 1 (ACCEPT) to return to the beginning of the list. You can repeat this
process as many times as needed.

To change a setting currently displayed, press 2 (CHG), enter new information (if
applicable), and then press 1 (ACCEPT).

To scroll backward through the setting selection list, press ESC.

January 2004

Programming the Cart Adding a User 57

Adding a User

Introduction If your cart is configured for SPECIFIC access, you must add a profile for each
user. When you add a user, you define:
User #
User Type
Cart Override
Access Code
NARC Access DWR
(This setting only applies to carts which have the eNarc optional accessory)
NARC Code
(This setting only applies to carts which have the eNarc optional accessory)

Creating this profile enables you track individual activity using the Recall Events
functionality.
Note
The type of configuration (GENERAL or SPECIFIC) that your cart uses is
specified in the ACCESS CODE section of your cart settings. For more

January 2004

58 Adding a User Programming the Cart

User Access The following table describes the user access settings. The settings are listed in
Settings Defined the table as the cart displays them in the LCD list.

Setting Definition

USER # A unique, four-digit number that identifies the
cart user. After a User # is entered and
accepted, it cannot be modified.

USER TYPE A User Type defines basic levels of user
access. User Types include:
Normal: This User Type enables a
user to access specific areas of the
cart. This person cannot perform
programming or recall functions. This
is the default setting.
Admin: This User Type enables a
user to perform all programming and
Recall Event functions and to access
all areas of the cart.

CART OVERRIDE If set to YES, this setting grants users the right
to use the Override Code. The Override Code
is a four-digit code that is assigned to the cart.
The code bypasses alarms, timers, and
relocking mechanisms. Typically, this function
is used while the cart is being restocked in the
pharmacy. Available CART OVERRIDE
options are NO or YES.

ACCESS CODE An Access Code is a unique, four-digit PIN that
enables a user to access the cart. The Access
Code can be modified.

January 2004


(Contd)
Setting Definition

NARC ACCESS DWR NARC ACCESS DWR enables an
administrator to assign access to secured,
eNarc drawers and then further specify which
Note drawer(s) by selecting one of the following:
This setting only
NONE
applies to carts which
have the eNarc DRW 1
optional accessory. DRW 2 (if applicable to the cart’s
configuration)
DRW 1& 2 (if applicable to the cart’s
configuration)
Note
The location of the eNarc drawers
depends on the configuration of your
cart.

NARC CODE A NARC CODE is a unique, four-digit number
that provides access to the secured eNarc
Note
drawer(s).
This setting only
applies to carts which
have the eNarc
optional accessory and
NARC ACCESS DWR
access.

January 2004


Procedure Complete the following procedure to add a user.

Step Action

Reference
Mode on page 33.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
EDIT USER ACCESS? 1-YES, 2-NO, ESC
3 Press 1 (YES).
System Response
ADD NEW USER? 1-YES, 2-NO
4 Press 1 (YES).
System Response
ENTER NEW USER #
5 Enter a unique, four-digit User #.
Note
The User # identifies the user. The User # is not the same as
an access code and cannot be modified after it is accepted.
For simple programming, however, the User # can be the
same four-digit number as the Access Code that you assign
later in this procedure.
System Response
USER TYPE NORMAL? 1-YES 2-CHG

January 2004


(Contd)
Step Action

6 Do you want to make this user an administrator?
If yes:
Press 2 (CHG)
Press 1 (YES)
Press 1 (ACCEPT)
System Response
CART OVERRIDE NO? 1-ACCEPT 2-CHG
7 Do you want this user to have cart override rights?
If yes:
Press 2 (CHG)
Press 1 (ACCEPT)
System Response
USER # * * * * ENTER ACCESS CODE * * * *
8 Enter a four-digit Access Code for the user.
Note
For simple programming, the Access Code can be the same
four-digit number as the User # that you assigned earlier in
this procedure.
System Response
USER # * * * *, VERIFY CODE * * * *?
1-YES 2-NO
9 Verify that the Access Code is correct, and press 1 (YES).

January 2004


(Contd)
Step Action

If your LCD displays:
NARC ACCESS? NONE, 1-ACCEPT 2-CHG
If your LCD displays:
ADD NEW USER? 1-YES, 2-NO
Either repeat this procedure to add another user or press
2 (No) to complete this procedure.

11 Do you want to give this user access to the eNarc drawer(s)?
If yes, press 2 (CHG).
Note
If your cart has two eNarc drawers, press
2 (CHG) until you display the setting you want, then
press 1 (ACCEPT) and go to the next step.
System Response
USER # * * * * ENTER NEW NARC CODE * * * *
If no, press 1 (ACCEPT). You have completed this procedure.

12 Enter a unique, four-digit Narc Code for this user.
System Response
USER # * * * *, VERIFY NARC CODE * * * *
13 Verify that the NARC Code is correct and press 1 (YES).

January 2004

Programming the Cart Modifying User Profiles 63

Modifying User Profiles

Introduction This section describes how to modify user access settings, including:
Access code settings
eNarc access code settings (if applicable)

Modifying A Complete the following procedure to modify user access settings.
User’s Code
Access Settings
Step Action

Reference
Mode on page 33.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
3 Press 1 (YES).
System Response
EDIT CODE ACCESS? 1-YES, 2-NO, ESC
4 Press 1 (YES) and enter the user’s four-digit User #.

January 2004

64 Modifying User Profiles Programming the Cart

(Contd)
Step Action

5 Do you want to edit the User Type setting?
If yes, press 2 (CHG) and press 1 (ACCEPT).
If no press, 1 (ACCEPT).
System Response
CART OVERRIDE NO? 1-ACCEPT 2-CHG
6 Do you want to edit the Override setting?
If yes, press 2 (CHG) and press 1 (ACCEPT).
System Response
USER# XXXX ENTER ACCESS CODE _ _ _ _
7 Enter a new four-digit Access Code for this user.
Note
If you enter a code that is already in use, the LCD displays a
CODE NOT AVAILABLE message.
System Response
USER# XXXX VERIFY CODE 1-YES 2-NO
8 Verify that the code information is correct and press 1 (YES).
System Response
EDIT CODE ACCESS? 1-YES 2-NO

January 2004

Programming the Cart Modifying User Profiles 65

Modifying a Complete the following procedure to modify eNarc access codes.
User’s eNarc
Access Code
Settings Step Action

Reference
Mode on page 33.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
3 Press 1 (YES).
System Response
4 Press 2 (NO).
System Response
EDIT NARC ACCESS? 1-YES, 2-NO, ESC
5 Press 1 (YES).
System Response
ENTER USER # _ _ _ _
6 Enter the four-digit User # .
System Response
NARC ACCESS DWR1 1-ACCEPT 2-CHG

January 2004

66 Modifying User Profiles Programming the Cart

(Contd)
Step Action

7 Do you want to edit this user’s eNarc drawer setting?
If yes, press 2 (CHG) until you see the option that you want.
Press 1 (ACCEPT).
System Response
USER # ENTER NEW NARC CODE
8 Enter a new a four-digit eNarc Narc Access code.
System Response
USER # * * * *, VERIFY NARC CODE * * * *
1-YES 2-NO
9 Verify that the code is correct and press 1 (YES).
System Response

January 2004

Programming the Cart Deleting a User 67

Deleting a User

Introduction If your cart requires SPECIFIC access codes, you can delete user profiles that
you add to the cart.
Note
The cart saves all settings and user access profiles that are used with
SPECIFIC configurations. Therefore, as your needs change, you can switch
between SPECIFIC and GENERAL configurations without having to
re-enter user profiles.
Note
The type of configuration (GENERAL or SPECIFIC) that your cart uses is
specified in the ACCESS CODE section of your cart settings. For more

Procedure Complete the following procedure to delete a user.

Step Action

Reference
Mode on page 33.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response

January 2004

68 Deleting a User Programming the Cart

(Contd)
Step Action

3 Press 1 (YES).
System Response
4 Press 2 (NO).
System Response
5 Press 2 (NO).
System Response
DELETE USER? 1-YES, 2-NO, ESC
6 Press 1 (YES).
System Response
ENTER USER NUMBER TO DELETE _ _ _ _
7 Enter the four-digit User #.
System Response
DELETE USER XXXX CONFIRM 1-YES 2-NO
8 Verify that the User Number that displays is correct. Press 1 (YES).
System Response
DELETE USER? 1-YES, 2-NO, ESC

January 2004

-69
69

Appendix A
Event Master List

Event Codes This appendix describes the codes that display on the LCD when you use Recall
Events mode.

Event # Cart Text Comment

1 Invalid Code Invalid access code entered

2 Code Access Cart opened by access code

3 Key Access Cart opened with key

4 Manual Secured Cart closed manually

5 Keypad Secured Cart closed with keypad secure

6 Auto Secured Cart closed after auto-secure timeout

7 Narc Secured Narcotics drawers all closed

8 Power Restored Power restored to the cart

9 Narc Access Narcotics drawer access allowed

10 Ovrrd Access Override access allowed

11 3 Bad Codes Three bad access codes were entered

12 NARC Open Sec Narcotic drawer open when access not
allowed.

13 Secure Fault Lock mechanism in wrong position after
securing cart

January 2004

70 Event Master List

(Contd) Cart Text Comment

14 Master Prog Master programming mode was entered

15 Master Recall Master event recall mode was entered

16 User Edit Personal edit mode was entered

17 Master Cd Chg Master access code was changed

18 Mod Access Cd A users access code was changed

19 Mod User Level A users access level was changed (admin/
normal)

20 Mod Narc Access A users narcotics access level was
changed (none, 1, 2 or both)

21 Mod Narc Code A users narcotics access code was
changed

22 Add User A user was added

23 Delete User A user was deleted

24 Mod AutoSec Dl The auto-secure time was changed

25 Mod Prsnl Edit Personal editing was enabled or disabled

26 Modify Time The time was changed

27 Modify Date The date was changed

28 Modify Alarm Alarm was enabled or disabled

29 Modify Alm Lvl The alarm level was changed

30 Mod Narc Cd Tp Narcotics code was changed to specific or
general

31 Mod Ovrrd Code The override code as changed

January 2004

Event Master List 71

(Contd) Cart Text Comment

32 Mod GenNarc Cd The general narcotics code was changed

33 Mod Gen Acc Cd The general access code was changed

34 Spr Mastr Alwd Super master access was allowed

35 Narc1 Acc Alwd Access was allowed to narcotics drawer 1

36 Narc2 Acc Alwd Access was allowed to narcotics drawer 2

37 Mod Narc1 Alm Narcotics drawer 1 alarm was enabled or
disabled

38 Mod Narc2 Alm Narcotics drawer 2 alarm was enabled or
disabled

39 Mod Accs Cd Tp Access code was changed to general or
specific

40 Mod Key Beep Key beep was enabled or disabled

41 Mod Custom Prt Port used for custom input was changed

42 Mod Mtn Detect Motion detect level was changed

January 2004

72 Event Master List

January 2004

-73
73

Appendix B
Troubleshooting

General Tips If the cart does not function properly try the following:
Use the red Reset button on the back of the cart to restart the cart.
Make sure the charger is connected at the cart and at the wall. If the battery
was completely discharged it may take several minutes to recharge enough to
operate cart.
Use the main key to unlock the cart and call your supervisor for further
assistance.
You can also use the eNarc override located in the rear service panel.
To access this override you must open the back panel by pushing the
black release button until it extends, then turn clockwise.

The override uses a tubular key and the lock is located in the back
divider panel in one of the four holes. Insert the key, turn and hold while
opening the eNarc drawer.
If the LCD indicates an incorrect code, please see your supervisor for the
correct code.
If none of these tips remedy the problem, please contact your supervisor or
Artromick Technical Support 24/7 at 800-848-6462.

Restarting Your Restarting your cart is similar to restarting your PC. Occasionally a procedure
Cart requires that you reset the cart.

To restart the cart, press the red Reset button on the back of the cart. This red
button is located directly above the charger connector.

January 2004

Avalo AC Medication Carts System3 User’s Manual

Index
Numbers charging 20
low 29
12V Power Input 7
low power 20
recharge time 21
A testing 20
AC Systems Support Panel 7, 21 Battery button 5
access BATTERY NEEDS RECHARGED SOON 20
access card 15 BATTERY STATUS UNAVAILABLE 20
Access Code and Access Card 16 beeper level setting 39
Access Code only 14
alarms 18 C
cart 4, 13
cart
code and access card 16
access 4, 13
denied 17
problems 17
key 17
access methods 13
messages 18
access with code only 14
problems 17
activity tracking 4
access card 4, 9, 13, 15, 16, 18
auto secure 4
denied 17
components 4
access code 4, 9
controls 4
incorrect 17
features 4
setting 42, 58
modifying settings 44
activity monitor 24
movement 24
Admin user role 8, 58
secure function 22
alarm 17, 22
settings 4
access 18
eNarc 26 list 39
setting 39 modification procedure 44
audit tracking 35 modifying 39
auto secure Cart Access Reset Button 7
function 4 CART OVERRIDE user access setting 58
setting 22, 24, 40, 41 Charge Input 7
AutoLock CHARGE outlet 21
system 22 CHG CART MASTER CODE setting 42
timer 4, 24 Clear button 6
and cart movement 24 Communication Ports 7
AutoLock timer communication ports 7
activity 24 connector panel 7
relock process 24
using 24 D
automatic relock, narcotics drawers 26 DATE setting 43
definitions
B cart settings 39
battery 4 general 9
deleting users 67

January 2004

ii Avalo AC Medication Carts System3 User’s Manual

documentation conventions 3 moving the cart 24
MTN DETECTOR setting 24, 40, 41
E
electronic keyless narcotic storage 4, 5, 26 N
eNarc 4 NARC 1 ALARM setting 40, 41
alarms 26 NARC 2 ALARM setting 40, 41
drawers, access 59 NARC ACCESS DWR user access setting 59
messages 26 NARC CODE setting 42
modifying settings 65 narcotic code 9
using 26 narcotics drawers 4, 26
eNarc button 5 accessing 27
ESC button 5 automatic re-lock 26
event recall 4 night light 4
exiting 35 adjustable timer 29
link to host 35 time interval 29
printing 35 using 29
procedure 36 Normal user role 8, 58
reviewing 35
O
F override code 4, 10
Function button 5 using 28

I P
idle mode 24 PERSONAL EDITING setting 42
Intelligent Power Management System 20 personal identification number (PIN) 9
pharmacy, restocking 4
K PIN 9
user access code 58
key access 4, 13, 17
power requirements 20
KEY BEEP setting 40, 41
programming mode 10
keypad buttons 5
entering 33
keypad, securing cart with 22
procedure 33
Keyswitch user role 8

L R
LCD 9 rear panel 7
light recall events
auto shut-off 29 navigation 35
time interval 29 recall events mode 10, 35
using 29 recharge battery 20
Light button 5 Recharger Unit 21
LIGHT ON setting 43 relock time interval 4
Reset button 4, 7
restocking, override code 4
M
master code 9, 34 S
messages
access 18 secure
manually 23
eNarc 26
monitoring 24 with keypad 22
Secure button 5

January 2004

Avalo AC Medication Carts System3 User’s Manual

secure drawers 4
types of access 59
secure function 4
security 4, 17
settings
auto secure 22
cart
defined 39
modifying 39
complete list 39
definitions 58
modifying cart 44
modifying eNarc 65
modifying user access 63
user access 58

T
terms, general 9
TIME setting 42
tracking events 35
type styles in this guide 3

U
user # 10
user access 4
access card and code 16
access card only 15
deleting 67
key 17
methods 13
modifying eNarc settings 65
modifying settings 63
navigating settings 38, 56
night light 29
roles 4
settings 58
user roles
Admin 58
Normal 58
USER TYPE user access setting 58
user types 8
USER# user access setting 58
users, adding 57

January 2004

iv Avalo AC Medication Carts System3 User’s Manual

January 2004

Artromick Ac Usersguide304 for Hospital Computing Solutions

More Related Content

Similar to Artromick Ac Usersguide304 for Hospital Computing Solutions (20)

More from Artromick (20)

Artromick Ac Usersguide304 for Hospital Computing Solutions