Artromick Ac Hostguide304 for Hospital Computing Solutions

Avalo AC Medication Carts
by ARTROMICK

System3
User’s Manual
Host Software Manual

Artromick International, Inc.
4800 Hilton Corporate Drive
Columbus OH 43232

Notice
January 2004

© Copyright 2004
ARTROMICK International, Inc.
ALL RIGHTS RESERVED. Published 2004.
Printed in the United States of America

WARNING: ANY UNAUTHORIZED DUPLICATION OF THIS DOCUMENTATION
SHALL BE AN INFRINGEMENT OF COPYRIGHT.
Trade Secret Notice
This documentation, the software it describes, and the information and know-how they con-
tain constitute the proprietary, confidential and valuable trade secret information of Artro-
mick International, Inc., its affiliated companies or its or their licensors, and may not be used
for any unauthorized purpose, or disclosed to others without the prior written permission of
the applicable Artromick International entity.

This documentation and the software which it describes are licensed either “AS IS” or with a
limited warranty, as set forth in the applicable license agreement. Other than any limited
warranties provided, NO OTHER WARRANTY IS EXPRESSED AND NONE SHALL BE
IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR
USE OR FOR A PARTICULAR PURPOSE. The applicable Artromick International entity
reserves the right to revise this publication from time to time and to make changes in the
content hereof without the obligation to notify any person or entity of such revisions or
changes.

Product names mentioned herein may be trademarks and/or registered trademarks of their
respective companies. Artromick and Avalo are registered trademarks of Artromick Interna-
tional, Inc.

Artromick International, Inc.
4800 Hilton Corporate Drive
Columbus OH 43232

phone: 800.848.6462
fax: 888.864.9937
www.artromick.com

i

Table of Contents 0

Chapter 1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Contents .................................................................. 1
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Introduction.............................................................. 2
Documentation Conventions ................................... 3
Cart Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Cart Features/Components ..................................... 4
Keypad Buttons and Functions ............................... 5
Connector Panel Parts and Functions..................... 7
Cart User Types and Responsibilities ..................... 8
Override Rights ....................................................... 8
Terms and Definitions ............................................. 9
Pre-Configured Settings ........................................ 11

Chapter 2 Using the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Contents ................................................................ 13
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Introduction............................................................ 14
Accessing the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Introduction............................................................ 15
Accessing with Access Code Only ........................ 16
Accessing with Access Card Only......................... 17
Accessing with Code and Access Card................. 18
Accessing Using a Key.......................................... 19
Problems Accessing the Cart ................................ 19
Testing and Charging the Battery . . . . . . . . . . . . . . . . . . . . . 22
Introduction............................................................ 22
Testing the battery................................................. 22
Charging the Battery ............................................. 23
Securing the Avalo AC Medication Cart . . . . . . . . . . . . . . . . 24
Introduction............................................................ 24
Securing the Cart with the Keypad........................ 24
Securing the Cart Manually ................................... 25
Using the AutoLock Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Introduction............................................................ 26
AutoLock Activity ................................................... 26
Relock Process ..................................................... 27
Using eNarc Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Introduction............................................................ 28

January 2004

ii

Automatic
Re-Lock ................................................................. 28
Alarms and Messages........................................... 28
eNarc Access Procedure....................................... 29
Using the Override Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Introduction............................................................ 30
Procedure.............................................................. 30
Using the Night Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Turning the light on or off from the keypad............ 32
Setting an adjustable timer.................................... 32
Opening the Rear Access Panel Door . . . . . . . . . . . . . . . . . 33
Introduction............................................................ 33
Procedure.............................................................. 33

Chapter 3 Programming the Cart Using the Host Software . . . . . . . 35
Contents ................................................................ 35
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Introduction............................................................ 38
System Requirements ........................................... 38
Event, User, and Cart Setting Files ....................... 39
Read Cart and Write Cart Functionality................. 39
Arranging
Open Files ............................................................. 39
Installing the Host Software . . . . . . . . . . . . . . . . . . . . . . . . . 40
Procedure.............................................................. 40
Accessing the Host Software . . . . . . . . . . . . . . . . . . . . . . . . 42
Procedure.............................................................. 42
Connecting the Host Software to the Cart . . . . . . . . . . . . . . 43
Introduction............................................................ 43
Connection Stages ................................................ 43
Preparing Your Cart .............................................. 44
Connecting Your PC or Laptop to the Cart............ 46
Configuring COM Port Settings ............................. 47
Closing the Host Software Connection . . . . . . . . . . . . . . . . 49
Introduction............................................................ 49
Closing the Host Software Connection
Using the Cart ....................................................... 49
Using the Software ................................................ 50
Recalling Events Using Host Software . . . . . . . . . . . . . . . . . 51
Introduction............................................................ 51
Event Master List................................................... 51
Events Log File Defined ........................................ 51

January 2004

iii

Creating an Events Log File .................................. 53
Accessing the Events Log File .............................. 54
Updating an Events Log File ................................. 54
Sorting Events ....................................................... 55
Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Introduction............................................................ 56
Managing User Access Codes .............................. 56
Creating a Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . . 58
Introduction............................................................ 58
Cart Settings File Defined ..................................... 58
Procedure.............................................................. 64
Accessing Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . . 66
Procedure.............................................................. 66
Reading Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Introduction............................................................ 67
Procedure.............................................................. 67
Writing Cart Settings to the Cart . . . . . . . . . . . . . . . . . . . . . . 68
Introduction............................................................ 68
Procedure.............................................................. 68
Modifying a Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . 69
Introduction............................................................ 69
Procedure.............................................................. 70
Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71
Introduction............................................................ 71
Managing General User Access............................ 71
Managing Specific User Access............................ 72
Managing Users on Multiple Carts ........................ 72
Creating a User File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73
Introduction............................................................ 73
User File Defined................................................... 73
Procedure.............................................................. 78
Accessing a User File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
Procedure.............................................................. 79
Reading User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
Introduction............................................................ 80
Procedure.............................................................. 80
Writing Users to the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Introduction............................................................ 81
Procedure.............................................................. 81
Adding a Group of Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
Introduction............................................................ 82
Add Group Dialog Box Settings Defined ............... 82
Procedure.............................................................. 84

January 2004

iv

Adding a New User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Introduction............................................................ 85
Add User Dialog Box Settings Defined.................. 85
Procedure.............................................................. 87
Modifying a User Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
Introduction............................................................ 89
Modifying A User’s Access Settings...................... 89
Modifying a User’s eNarc Access Code Settings .. 91
Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Introduction............................................................ 93
Procedure.............................................................. 93

Chapter 4 Programming the Cart From the Cart . . . . . . . . . . . . . . . . 95
Contents ................................................................ 95
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Introduction............................................................ 96
Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . . 97
Introduction............................................................ 97
Procedure.............................................................. 97
Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Introduction............................................................ 99
General Navigation................................................ 99
Event Master List................................................... 99
Procedure............................................................ 100
Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Introduction.......................................................... 101
Managing Access Codes..................................... 101
General Navigation.............................................. 102
Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Introduction.......................................................... 103
Cart Settings Defined .......................................... 103
Procedure............................................................ 108
Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Introduction.......................................................... 119
Managing GENERAL User Access ..................... 119
Managing SPECIFIC User Access...................... 120
General Navigation.............................................. 120
Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Introduction.......................................................... 121
User Access Settings Defined............................. 122
Procedure............................................................ 124
Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Introduction.......................................................... 127

January 2004

v

Modifying A User’s Code Access Settings .......... 127
Modifying a User’s eNarc Access Code Settings 129
Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Introduction.......................................................... 131
Procedure............................................................ 131

Appendix A Event Master List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133
Event Codes........................................................ 133

Appendix B Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137
General Tips........................................................ 137
Restarting Your Cart............................................ 137

Appendix C Setup Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139
Cart Settings........................................................ 139
Default User Sheet .............................................. 141

January 2004

-1
1

1
Overview
Contents About This Guide ............................................................................... 2
Introduction ....................................................................... 2
Documentation Conventions............................................. 3
Cart Overview ..................................................................................... 4
Cart Features/Components .............................................. 4
Keypad Buttons and Functions......................................... 5
Connector Panel Parts and Functions .............................. 7
Cart User Types and Responsibilities............................... 8
Override Rights................................................................. 8
Terms and Definitions....................................................... 9
Pre-Configured Settings ................................................... 11

January 2004

2 About This Guide Overview

About This Guide

Introduction Your Artromick® Avalo AC Medication Cart features state-of-the-art engineering
that combines a flexible design with easy-to-use access and security features.
This guide describes how to program and use the cart.

This guide is divided into the following chapters/appendices:
Overview: This chapter applies to all users. It contains overview information
about the cart, its features, and the roles and responsibilities of its users. It
also describes type conventions used throughout the document and terms
you must understand to interact with the cart.
Using the Cart: This chapter applies to all users. The chapter describes
various access methods, how to test the cart’s battery, how to secure the cart,
and how to use the Override Code to restock the cart. This chapter also
describes how to use some of the cart’s optional features.
Programming the Cart Using the Host Software: This chapter applies to
cart administrators. The chapter describes how to use the Avalo Advantage
Cart Host software to recall events; to add, delete, and edit user access
profiles; and to edit the cart’s settings.
Programming the Cart From the Cart: This chapter applies to cart
administrators. The chapter describes how to use the cart to recall events; to
add, delete, and edit user access profiles; and to edit the cart’s settings.
Appendix A: Event Master List: This appendix applies to cart
administrators. The appendix provides a detailed description of event-related
codes that display on the cart’s liquid crystal display (LCD) or in the Cart Host
software with regard to the cart’s audit tracking system.
Appendix B: Troubleshooting: This appendix applies to users who perform
troubleshooting functions. The appendix provides tips on how to troubleshoot
basic cart issues.
Appendix C: Setup Guides: This appendix applies to cart administrators.
The appendix provides a list of cart and user settings, the default value for the
setting, setting options, and whether the setting can be changed using the
cart’s keypad.

(Continued on next page)

January 2004

Overview About This Guide 3

Documentation This document uses different type styles to indicate elements of the cart. The
Conventions following table describes the conventions.

Convention Description

BOLD FACE Indicates a message that displays in the cart’s
UPPERCASE LETTERS LCD.

Bold face type Bold type indicates:
A selection that you are instructed to
make or clear by pressing the appropriate
number or button on the cart’s key pad
A selection that you are instructed to
make or clear when you are working with
the Cart Host software

Italics Used for emphasis or to cross reference
topics that contain additional information.

January 2004

4 Cart Overview Overview

Cart Overview

Cart Features/ The Avalo AC Medication Cart is equipped with standard and optional features.
Components
Standard features include:
AutoLock™ Timer: The AutoLock timer monitors cart activity and is
programmed to automatically secure the cart whenever the cart remains
motionless for a preconfigured relock time interval of 1 to 99 minutes.
Easy-to-Edit Settings and Controls: The cart’s display screen near the
keypad shows messages, date and time settings, and easy-to-follow user
instructions.
Event Recall Functionality: Authorized users can track cart activity,
including user access and relocking procedures.
Flexible Access Methods: Depending on your security needs, users access
the cart using an access code, an access card, an access code and an
access card, or a key.
Multiple User Access Roles: Users are assigned access based on job
function. Users with “Admin” access can program and use the cart; users with
“Normal” or “Key User” access can use the cart, but cannot program it.
Override Code Functionality: The Override Code is assigned to the cart and
provides authorized users with a special means of access that bypasses
alarms, timers, and relocking mechanisms. This function is typically used
while the cart is being restocked in the pharmacy.
Rechargable Battery: The rechargable, valve-regulated lead acid battery
typically supplies the cart with continuous power for approximately five days
or 1,000 lock/relock cycles.
Reset Button: The Reset button enables you to restart the cart by resetting it,
in the event that the cart is not functioning properly.

Optional features include:
Card Access Options: The card reader accessory provides primary or
secondary levels of access.
Cart Host Software: The Avalo Advantage Cart Host software package that
enables authorized users to easily program the cart and to retrieve event,
user profile, and cart settings.
eNarc™: Electronic Keyless Narcotic Storage (eNarc) provides code-based
access to secured narcotic drawers.
Night Light: The night light illuminates the cart’s work area to increase
visibility. The amount of time that the light stays on after the cart is secure is
adjustable.

January 2004

Overview Cart Overview 5

Keypad Buttons This section describes the parts and functions of the Avalo AC Medication Cart
and Functions keypad. The following diagram illustrates the keypad.

Button Name Function

Function/ESC This button is recommended for administrator
use only. It serves two purposes:
Function: Enables an administrator to
enter Programming mode, from which he
or she can program the cart or use the
cart’s audit tracking feature. This button
also enables a user with override rights to
enter Override mode.
ESC: Once an administrator is in
Programming mode, he or she can use
ESC to exit out of lists and subgroups.

Battery This button enables users to test the amount of
charge left in the cart’s battery.

Light This button turns the optional night light on or
off.

Secure This button secures the cart.

(eNarc) Initiates access to the optional Electronic
Keyless Narcotic Storage (eNarc) drawer(s).

January 2004


(Contd)
Button Name Function

Clear This button works like a backspace key on a
computer keyboard. This button also resets the
AutoLock timer.

Numbered Keypad The numbered keypad enables you to enter
access codes and to accept or change cart
settings.

Numbers also enable you to scroll when you
are working in Recall Events mode:
Use 5 and 8 on the keypad to scroll
forward or backward, respectively, through
the events in the subgroup one event at a
time.
Use 2 and 0 on the keypad to scroll
forward or backward through five events at
a time.


January 2004


Connector Panel This section describes the parts and functions of the connector panel (AC
Parts and Systems Support Panel) located at the rear of the cart. The diagram in the table
Functions illustrates the connector panel.

Diagram Part Function

Cart Access Enables you to restart the cart by
Reset Button resetting it, in the event that the
cart is not functioning properly.

Charge Input The Charge Input is used to
attach the battery charger to the
cart.

Communication The Communication ports are
Ports 1 and 2 used for communication with
external devices.
Port 1: This port is
preconfigured for
communication with a
personal computer for Cart
Host software usage.
Port 2: This port can be
configured to communication
with other external devices.

12V Power This outlet can be used to power
Output external devices.


January 2004


Cart User Types Avalo AC Medication Cart users are assigned access privileges based on job
and function. User types include:
Responsibilities Admin: This user can perform all programming or event recall functions. This
user can access all areas of the cart and is responsible for adding new cart
users, modifying cart user profiles, and recalling events.
Normal: This user (typically a nurse) can access some or all areas of the cart
based on privileges the administrator assigns. In addition, the administrator
may authorize this user to change his or her own access codes. This user is
responsible for dispensing medication and then securing the cart.
Key User: Using a key, this user can access most areas of the cart.

Override Rights Administrators can assign override rights to each user type. Override rights grant
users the use of a special Override Code that is assigned to the cart. The
Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and
is typically used while the cart is being restocked in the pharmacy.
Reference
For more information, see Using the Override Code on page 30.


January 2004


Terms and This table describes general terms used in this document.
Definitions

Term Definition

Access Card An optional card-swipe feature that can be
used as an additional security requirement or
as the primary cart access method.

Access Code A four-digit personal identification number
(PIN) that provides cart access. This code can
be “General” (one access code per cart) or
“Specific” (one access code per authorized
user or group of users).

Cart Host software An optional software package that enables
authorized users to program the cart and to
retrieve events, user profiles, and cart settings
from the cart.

Cart Settings File A file that is used with the Cart Host software.
This file contains information about cart
settings.

LCD Liquid Crystal Display. The display screen near
the keypad that shows messages, date and
time settings, and user instructions.

Log File A file that is used with the Cart Host software.
This file contains information about events that
occurred on the cart. This file can be saved but
not modified.

Master Code A four-digit numeric code that enables an
authorized administrator to program the cart or
recall events.

January 2004


(Contd)
Term Definition

Narcotic Code A four-digit numeric code that must be entered
before an authorized user can open any of the
locked eNarc narcotics drawers. Available
settings are “General” (one eNarc code per
cart) or “Specific” (one eNarc code per
authorized user or group of users.) and the
following usage rules apply:
If the access code is set to “General,” the
Narcotics Code must be set to General
unless the cart is configured with the
access card accessory.
If the access code is set to “Specific,” the
Narcotics Code can be set to either
“General” or “Specific,” depending on your
needs.

Override Code A four-digit code assigned to the cart that
bypasses alarms, timers, and relocking
mechanisms. Typically, this function is used
while the cart is being restocked in the
pharmacy.

Programming Mode This mode enables an administrator to edit
user access, edit cart settings, or recall events.

Read Cart The Read Cart button displays in the Cart Host
software user interface on the user file, cart
settings file, or log file. This button enables an
administrator to retrieve events, user profiles,
and settings from the cart.

Recall Events A cart feature that enables an administrator to
track cart activity, including user access and
relocking activity.

User # A unique, four-digit number that identifies the
person using the cart. Unlike an access code,
a User # cannot be modified after it is
accepted.

User File A file that is used with the Cart Host software.
This file contains user profile information and
can be modified.

January 2004


(Contd)
Term Definition

Write Cart The Write Cart button displays in the Cart Host
software user interface on the user file and the
cart settings file. This button enables an
administrator to apply settings changes that
were made while using the Cart Host software
to the cart.

Note
User access and cart settings are defined later in this document.
If you are using the Cart Host software to set up user access and cart
settings, see:
Cart Settings File Defined on page 58.
User File Defined on page 73.

If you are using the cart to set up user access and cart settings, see:
User Access Settings Defined on page 122.
Cart Settings Defined on page 103.

Pre-Configured The Avalo AC Medication Cart is designed to accommodate the various needs
Settings and responsibilities of the people who use it. When your cart was initially
purchased, Artromick programed it to include settings and user access profiles
according to your organization’s specific requests. After delivery, a cart
administrator can edit the cart’s settings and user access profiles as needed.

See Programming the Cart Using the Host Software on page 35 or Programming
the Cart From the Cart on page 95 for more information.

January 2004


January 2004

-13
13

2
Using the Cart
Contents Overview ............................................................................................. 14
Introduction ....................................................................... 14
Accessing the Cart ............................................................................. 15
Introduction ....................................................................... 15
Accessing with Access Code Only ................................... 16
Accessing with Access Card Only .................................... 17
Accessing with Code and Access Card ............................ 18
Accessing Using a Key ..................................................... 19
Problems Accessing the Cart ........................................... 19
Testing and Charging the Battery .................................................... 22
Introduction ....................................................................... 22
Testing the battery ............................................................ 22
Charging the Battery......................................................... 23
Securing the Avalo AC Medication Cart .......................................... 24
Introduction ....................................................................... 24
Securing the Cart with the Keypad ................................... 24
Securing the Cart Manually .............................................. 25
Using the AutoLock Timer ................................................................ 26
Introduction ....................................................................... 26
AutoLock Activity .............................................................. 26
Relock Process................................................................. 27
Using eNarc Option ............................................................................ 28
Introduction ....................................................................... 28
Automatic
Re-Lock ............................................................................ 28
Alarms and Messages ...................................................... 28
eNarc Access Procedure .................................................. 29
Using the Override Code ................................................................... 30
Introduction ....................................................................... 30
Procedure ......................................................................... 30
Using the Night Light ......................................................................... 32
Turning the light on or off from the keypad ....................... 32
Setting an adjustable timer ............................................... 32
Opening the Rear Access Panel Door .............................................. 33
Introduction ....................................................................... 33
Procedure ......................................................................... 33

January 2004

14 Overview Using the Cart

Overview

Introduction The procedures in this chapter explain the tasks associated with your everyday
use of the Avalo AC Medication Cart. This chapter contains the following topics:
Accessing the cart
Testing and charging the battery
Securing the cart
Using the AutoLock Timer
Using eNarc option
Using the Override Code
Using the Night Light
Opening the Rear Access Panel Door


January 2004

Using the Cart Accessing the Cart 15

Accessing the Cart

Introduction The Avalo AC Medication Cart may be configured to use an access card as a
primary or secondary cart access method. At start-up, depending on your cart
configuration, you will access the cart in one or more of the following ways:

Access Method Description

Access Code Only Enter a pre-set user access code. For
procedural information, see Accessing with
Access Code Only on page 16.

Access Card Only Swipe your card. For procedural information,
see Accessing with Access Card Only on page
17.

Access Code and Access Enter a pre-set user access code and swipe
Card your card. For procedural information, see
Accessing with Code and Access Card on
page 18.

Key Manually unlock the cart using a key. For
procedural information, see Accessing Using a
Key on page 19.

Complete the appropriate procedure for your Avalo Advantage Medication Cart
configuration.


January 2004

16 Accessing the Cart Using the Cart

Accessing with Complete this procedure to access the cart when it is configured to allow access
Access Code with an access code only.
Only Note
In order to complete the procedure, you must have a valid four-digit access
code. If you do not have the necessary access code, contact your cart
administrator.

Step Action

1 Enter your four-digit access code.
Note
When you are entering your code, the Clear key works like a
backspace key on a keyboard. If you make a mistake while
entering your code, press Clear to delete the incorrect digit,
and enter the correct number.
System Response
As you type the code, the LCD displays asterisks for each
number. Also, if your KEY BEEP cart setting is set to ON,
you’ll hear a beep after each number that you press.
Note
The cart administrator sets the KEY BEEP cart setting. For
more information, see Modifying Cart Settings on page 103.

2 Did you enter the correct code?
If yes, the LCD displays the following messages:
HELLO!
The cart unlocks and starts the AutoLock timer. The LCD
displays the following message:
ACCESS ALLOWED
TIME DATE
If no, see Problems Accessing the Cart on page 19.

You can now use the cart.
For more information about the AutoLock Timer, see Using the AutoLock
Timer on page 26.


January 2004


Accessing with Complete this procedure to access the cart using an access card.
Access Card Note
Only In order to complete the procedure, you must have a programmed user
access card. If you do not have the necessary card, contact your cart
administrator.

Step Action

1 Press Clear.
System Response
The LCD displays the following message:
PLEASE SWIPE CARD
2 Swipe your user access card through the access card slot.
System Response
Is your access card valid?
If yes, the LCD displays the following welcome message:
HELLO! JANE DOE
ACCESS ALLOWED
TIME DATE
If No, see Problems Accessing the Cart on page 19.

For more information about the AutoLock Timer, see Using the AutoLock
Timer on page 26.


January 2004


Accessing with Complete this procedure to access the cart using a code/card configuration.
Code and Note
Access Card In order to complete the procedure, you must have a valid four-digit access
code and a programmed user access card. If you do not have the
necessary access code and card, contact your cart administrator.

Step Action

1 Enter your four-digit access code.
Note
When you are entering your code, the Clear key works like a
backspace key on a keyboard. If you make a mistake while
entering your code, press Clear to delete the incorrect
number, and enter the correct number.
System Response
As you type the code, the LCD displays asterisks for each
number. Also, if your KEY BEEP cart setting is set to ON,
you’ll hear a beep after each number that you press.

2 Did you enter the correct code?
If yes, the LCD displays the following message:
PLEASE SWIPE CARD
Go to the next step.

3 Swipe your user access card through the access card slot.
System Response
Is your access card valid?
If yes, the LCD displays the following welcome message:
HELLO! JANE DOE
displays the following message
ACCESS ALLOWED
TIME DATE

You can now use the cart. For more information about the AutoLock Timer,
see Using the AutoLock Timer on page 26.


January 2004


Accessing Using Complete this procedure to access the cart using the key.
a Key Note
In order to complete the procedure, you must have the proper key to access
the cart. If you do not have a key, contact your cart administrator.

Step Action

1 Insert the key in the lock core.

2 Push the key in and turn the key to the right.
System Response
The lock core releases and the LCD displays the following
message:
KEY ACCESS ALLOWED
TIME DATE


Problems For security purposes, the Avalo AC Medication Cart limits the time period
Accessing the in which you may attempt to enter the correct access code and valid access
Cart card.
When you exceed the time interval, the cart:
Reverts to idle mode
Secures the cart


January 2004


The following table describes the process that starts when a user enters in invalid
access code or access card.

Stage Description

1 The first time you enter an incorrect code or swipe an invalid card,
the cart alarm beeps once.
System Response
INCORRECT CODE
PLEASE RE-ENTER CODE
or
INVALID CARD
PLEASE RE-SWIPE CARD
2 After five seconds, if you do not enter any code or swipe a card, the
LCD display clears as the system reverts to idle mode. You or
another user may then make a second attempt.

3 At second attempt, if you enter a code or swipe the card and:
The code was correct or swiped card was valid, you can
continue with Step 1 in the appropriate procedure for your cart
configuration:
Accessing with Access Code Only on page 16.
Accessing with Code and Access Card on page 18.
Accessing with Access Card Only on page 17.
The code was incorrect code or the swiped card was invalid,
the cart’s alarm beeps twice.
System Response
INCORRECT CODE
IF INCORRECT ALARM WILL SOUND
or
INVALID CARD
IF INVALID ALARM WILL SOUND

January 2004


(Contd)
Stage Description

4 After five seconds, if you do not enter any code or swipe a card, the
LCD display clears as the system reverts to idle mode. You or
another user may then make a third attempt.

5 At the third attempt, if you enter a code or swipe the card and:
The code was correct or swiped card was valid, you can
continue with Step 1 in the appropriate procedure for your cart
configuration:
the LCD displays the following message and the cart alarm
beeps continuously for one minute or until you enter a correct
access code or swipe a valid card:
INCORRECT CODE
or
INVALID CARD
6 At the fourth attempt, if you enter a code or swipe the card within
the one-minute beeping period and:
The code was correct or swiped card was valid, the alarm stops
and you can continue with Step 1 in the appropriate procedure
for your cart configuration:
the LCD re-displays the message in Stage 5 and resets the
one-minute alarm. The alarm continues beeping until one
minute transpires after your last incorrect attempt. After one
minute the cart reverts to idle mode.

January 2004

22 Testing and Charging the Battery Using the Cart

Testing and Charging the Battery

Introduction Testing the Avalo AC Medication Cart’s battery is an easy way to ensure that you
have enough power to operate the cart.

Do not use the Avalo AC Medication Cart when the battery’s charge is low.

Typically, the battery supplies power to the keypad and relocking mechanism for
approximately five days or 1,000 lock/relock cycles (based on the standard Avalo
AC Power System). However, if the battery is low, the cart’s Intelligent Power
Management System may discontinue power to non-critical components, such as
the night light, to save power for critical components, such as eNarc drawer
operation. Power to non-critical components is restored after the battery begins to
recharge.

When the battery’s charge is depleted, the LCD displays a BATTERY NEEDS
RECHARGED SOON warning.

Testing the To test the battery, press BATTERY.
battery Note
If you press BATTERY while the battery is charging, the LCD displays a
BATTERY STATUS UNAVAILABLE message.
System Response
The LCD displays one of the following messages:
BATTERY CHARGE IS xx%: Indicates that the battery’s charge is
sufficient to operate the cart.
BATTERY NEEDS RECHARGED SOON!: The battery’s charge is below
a critical level. You must recharge the battery.


January 2004

Using the Cart Testing and Charging the Battery 23

Charging the If the LCD displays a BATTERY NEEDS RECHARGED SOON message, you
Battery must recharge the battery.

To recharge the battery, connect the Recharger Unit into the CHARGE outlet. The
Charge outlet is located on the back of the Avalo AC Medication cart in the AC
Systems Support Panel.
Important
The battery charge and lock/relock information is based on the standard
Avalo AC Power System. If the battery’s charge is completely depleted, fully
recharging the unit may take three or more hours. However, to access the
cart’s functionality while the battery charges, connect the Recharger Unit to
the cart’s charge outlet and to a 110v wall outlet. Allow the battery to
recharge for approximately two minutes before you access the cart.

January 2004

24 Securing the Avalo AC Medication Cart Using the Cart

Securing the Avalo AC Medication Cart

Introduction As a cart user, it is extremely important that you secure the Avalo AC Medication
cart after each use. When the cart is secured, its lock is retracted, the LCD is
blank, and users or unauthorized personnel cannot interact with the cart.

The cart is equipped with an AutoLock™ system that enables you to secure the
cart manually or by using the keypad. In addition, the cart’s Auto Secure setting
automatically secures the cart after a pre-defined length of time.

If you have the optional eNarc accessory and you try to secure the cart when an
eNarc drawer is open, the cart sounds an alarm.

Securing the Complete this procedure to secure the cart using the keypad.
Cart with the
Keypad Step Action

1 Close all drawers.

2 Press Secure.
Note
If an alarm sounds, verify that all eNarc drawers are closed
tightly.
System Response
The AutoLock system begins retracting the lock and the LCD
displays the following messages:
SECURING CART
followed by:
CART SECURED


January 2004

Using the Cart Securing the Avalo AC Medication Cart 25

Securing the Complete this procedure to secure the cart manually.
Cart Manually
Step Action


2 Press the lock core into the cart until it engages.
System Response
The LCD displays the following messages:
CART SECURED
Followed by:
AUTO SECURE RESET

January 2004

26 Using the AutoLock Timer Using the Cart

Using the AutoLock Timer

Introduction When your cart is not in use, it is in idle mode. Once you have unlocked the cart, it
automatically starts its AutoLock timer. The timer monitors cart activity and is
programmed to automatically secure the cart and revert to idle mode whenever
the cart remains motionless for a preconfigured relock time interval of 1 to 99
minutes.

The cart administrator sets the AutoLock time interval using the Auto Secure
setting. The default setting is five minutes.
Reference
See Modifying Cart Settings on page 103 for information on setting the
preconfigured relock time interval.

When the cart auto-secures, you must access the cart following the appropriate
cart access instructions for your configuration.
Reference
For more information, see Accessing the Cart on page 15.

AutoLock The cart has two functions related to the AutoLock timer:
Activity If the MTN DETECTOR cart setting is not set to OFF and the cart is moved,
the AutoLock timer resets and the LCD displays the following message for
five seconds:
CART MOVED - TIMER RESET
If the Clear key is pressed, the timer resets.
Note
The cart administrator sets the MTN DETECTOR cart setting. For more
information, see Modifying Cart Settings on page 103.
Each time the preset relock time interval elapses, the cart initiates the relock
process.


January 2004

Using the Cart Using the AutoLock Timer 27

Relock Process The following table describes the relock process.

Stage Description

1 When the cart has been inactive for the configured relock time
interval, the cart beeps twice.
System Response
CART WILL AUTO SECURE IN 10 SECONDS
Note
To reset the relock time interval, use or move the cart. In this case,
the LCD displays the following message:
ACCESS ALLOWED
TIME DATE
2 The LCD shows the 10-second countdown by changing the display
every two seconds.
System Response
The LCD displays the following messages accordingly:
And so forth.

3 When the countdown elapses, the cart relock alarm beeps four
times.
System Response
The LCD displays the following message.
CART IS AUTO SECURING
4 The cart locks (the lock core retracts).
System Response
CART SECURED
5 The cart reverts to idle mode.

January 2004

28 Using eNarc Option Using the Cart

Using eNarc Option

Introduction Electronic Keyless Narcotic Storage (eNarc) is an optional accessory that
provides secure, code-based access to specific narcotic drawers. Depending on
your cart, an administrator can assign a user a four-digit access code to narcotics
drawer 1, narcotics drawer 2, or both, as applicable.

Automatic When accessing a narcotics drawer, the cart enables you to have open access to
Re-Lock the drawer for four seconds before re-locking. When you open an eNarc narcotics
drawer, the cart displays the following message:
NARC DRAWER OPEN
Note
If you fail to open a drawer within four seconds of initiating access, the
drawer automatically re-locks itself.
Reference
See eNarc Access Procedure on page 29 for instructions for accessing
eNarc drawers.

Alarms and In the event of a narcotics drawer access error or an error in securing the cart,
Messages audible alarms sound and the LCD displays messages indicating the error. These
messages include:

Message Description

PLEASE CLOSE You attempted to secure the cart or the cart
NARCOTICS DRAWER attempted to auto-secure while the drawer was
open. .

SECURE DRAWER.CODE You attempted to access to the eNarc drawers
REQD FOR ACCESS without using a valid access code.

PLEASE CLOSE You repeatedly attempted to access the drawer
SECURE DRAWER without a valid access code. This message is
accompanied by a continuous audible warning.


January 2004

Using the Cart Using eNarc Option 29

eNarc Access Complete this procedure to access the eNarc drawers.
Procedure
Step Action

1 Access the cart.
Reference
For step-by-step instructions, see Accessing the Cart on
page 15.

2 Press the eNarc key ( ) to initiate access.
System Response
ENTER NARCOTIC DRAWER CODE
3 Enter your four-digit narcotics code.
Note
If you do not have a valid narcotics code, contact your
administrator.

4 Do one of the following:
If the LCD displays the following message:
NARCOTIC DRAWER PRESS 1 OR 2
If the eNarc drawer clicks and opens, go to step 6.

5 Enter the number of drawer to access.
System Response
NARC ACCESS ALLOWED
6 After you are finished accessing the drawer contents, close the
narcotics drawer.
System Response
NARCOTICS DRAWER IS SECURE
7 Secure the cart or continue with other tasks.

January 2004

30 Using the Override Code Using the Cart

Using the Override Code

Introduction Administrators can assign override rights, which grant users the use of a special
Override Code assigned to the cart. The Override Code bypasses the cart’s
alarms, timers, and relocking mechanisms and is typically used while the cart is
being restocked in the pharmacy.

Procedure Complete the following procedure to use the Override Code.

Step Action

1 Access the cart.
Reference
For step-by-step instructions, see Accessing the Cart on
page 15.

2 Press Function.
System Response
ENTER CART OVERRIDE MODE? 1-YES, 2-NO
Note
If override rights are not assigned, the LCD displays one of
the following messages:
CHANGE CODE
or
NO PERSONAL EDITING ALLOWED
3 Press 1 (YES).
System Response
PLEASE ENTER OVERRIDE CODE

January 2004

Using the Cart Using the Override Code 31

Step Action

4 Enter your Override Code.
System Response
OVRRD. ACCESS ALLOWED
Note
If you do not have a valid override code, contact your administrator.

5 Restock the cart.


7 Secure the cart manually or press SECURE.

January 2004

32 Using the Night Light Using the Cart

Using the Night Light

Turning the light To to turn the light on or off, press Light.
on or off from Note
the keypad If the cart’s battery charge is low, the cart’s night light may shut off to
conserve power. To resume power to the night light, recharge the battery.

For more information, see Charging the Battery on page 23.

Setting an In Programming Mode, an administrator can edit the cart’s light time interval
adjustable timer setting to automatically turn off after the cart is secure. The length of time is
adjustable from 01 minute to 99 minutes. The default time that the light stays on
after the cart is secure is 01 minute.

For procedural information, see Modifying Cart Settings on page 103.

January 2004

Using the Cart Opening the Rear Access Panel Door 33

Opening the Rear Access Panel Door

Introduction Depending on your cart’s configuration, you may need to open the rear access
panel door to access optional accessories, such as the internal trash bin.

Procedure Complete the following procedure to open the cart’s rear access panel door.

Step Action

1 Face the back of the cart and locate the round black button on the
right side panel, in the center area.

2 Push the button. A spring releases the button outward so that it
now works like a knob.

3 Turn the knob to the right. The door panel releases so that you can
pull it open.

January 2004

34 Opening the Rear Access Panel Door Using the Cart

January 2004

-35
35

3
Programming the Cart
Using the Host Software
Contents Overview ............................................................................................. 38
Introduction ....................................................................... 38
System Requirements ...................................................... 38
Event, User, and Cart Setting Files .................................. 39
Read Cart and Write Cart Functionality ............................ 39
Arranging Open Files........................................................ 39
Installing the Host Software .............................................................. 40
Procedure ......................................................................... 40
Accessing the Host Software ............................................................ 42
Procedure ......................................................................... 42
Connecting the Host Software to the Cart ....................................... 43
Introduction ....................................................................... 43
Connection Stages ........................................................... 43
Preparing Your Cart.......................................................... 44
Connecting Your PC or Laptop to the Cart ....................... 46
Configuring COM Port Settings ........................................ 47
Closing the Host Software Connection ............................................ 49
Introduction ....................................................................... 49
Using the Cart................................................................... 49
Using the Software ........................................................... 50
Recalling Events Using Host Software ............................................ 51
Introduction ....................................................................... 51
Event Master List .............................................................. 51
Events Log File Defined ................................................... 51
Creating an Events Log File ............................................. 53
Accessing the Events Log File.......................................... 54
Updating an Events Log File ............................................ 54
Sorting Events .................................................................. 55
Managing Cart Settings ..................................................................... 56
Introduction ....................................................................... 56
Managing User Access Codes ......................................... 56


January 2004

36 Programming the Cart Using the Host Software

Creating a Cart Settings File ..............................................................58
Introduction....................................................................... 58
Cart Settings File Defined ................................................ 58
Procedure......................................................................... 64
Accessing Cart Settings File .............................................................66
Procedure......................................................................... 66
Reading Cart Settings ........................................................................67
Introduction....................................................................... 67
Procedure......................................................................... 67
Writing Cart Settings to the Cart .......................................................68
Introduction....................................................................... 68
Procedure......................................................................... 68
Modifying a Cart Settings File ...........................................................69
Introduction....................................................................... 69
Procedure......................................................................... 70
Managing Cart Users ..........................................................................71
Introduction....................................................................... 71
Managing General User Access....................................... 71
Managing Specific User Access....................................... 72
Managing Users on Multiple Carts ................................... 72
Creating a User File ............................................................................73
Introduction....................................................................... 73
User File Defined.............................................................. 73
Procedure......................................................................... 78
Accessing a User File .........................................................................79
Procedure......................................................................... 79
Reading User Information ..................................................................80
Introduction....................................................................... 80
Procedure......................................................................... 80
Writing Users to the Cart ...................................................................81
Introduction....................................................................... 81
Procedure......................................................................... 81
Adding a Group of Users ...................................................................82
Introduction....................................................................... 82
Add Group Dialog Box Settings Defined .......................... 82
Procedure......................................................................... 84


January 2004

Programming the Cart Using the Host Software 37

Adding a New User .............................................................................85
Introduction....................................................................... 85
Add User Dialog Box Settings Defined............................. 85
Procedure......................................................................... 87
Modifying a User Profile .....................................................................89
Introduction....................................................................... 89
Modifying A User’s Access Settings................................. 89
Modifying a User’s eNarc Access Code Settings ............. 91
Deleting a User ....................................................................................93
Introduction....................................................................... 93
Procedure......................................................................... 93

January 2004

38 Overview Programming the Cart Using the Host Software

Overview

Introduction Avalo Advantage Cart Host software enables administrators to read information
from the cart and to program the cart.

The benefits of using the Cart Host software include:
The ability to specify the names of users
Increased speed in performing tasks, such as adding users

After the software is installed and set up, administrators can connect to the cart to
retrieve user, cart setting, and event data. Administrators can also use the
software to modify, add, or delete users and cart settings and then apply (write)
any data changes to the cart.
Note
Although using the Cart Host software is the recommended method, you
can also program the cart from the cart. For more information, see
Programming the Cart From the Cart on page 95.

System In order to install and run the Cart Host software, your PC or laptop must be
Requirements equipped with the following minimum requirements:
Windows® 98, Windows NT® 4.0, Windows® 2000 SP3, or Windows® XP
Pentium or higher processor
VGA or higher resolution screen supported by Microsoft Corporation
32 MB of RAM
An open serial port (COM 1 to COM 8 are supported)
A mouse or other pointing device


January 2004

Programming the Cart Using the Host Software Overview 39

Event, User, and The Cart Host software uses three types of files to manage the cart’s data. The
Cart Setting Files types of files are:
Event Log File: An event log file (*.log) is a read-only file that contains events
that occurred on the cart. The system’s Read Cart functionality retrieves
events from the cart and then populates the log file. The log file can include
approximately 4,000 events; the most recent event displays at the end of the
file. You can sort the order in which events display on the log file or print the
log file, depending on your needs.
User File: A user file (*.usr) contains user profile and access information. The
system’s Read Cart functionality retrieves user information from the cart; the
system’s Write Cart functionality enables you to apply changes that you make
in the file to the cart.
Cart Settings File: A cart settings file (*.crt) contains all of the settings on the
cart. The system’s Read Cart functionality retrieves cart setting information
from the cart; the system’s Write Cart functionality enables you to apply
changes that you make in the file to the cart.

Read Cart and The Cart Host software’s Read Cart functionality enables you to retrieve events,
Write Cart user profiles, and settings from the cart. You can save the data that you retrieve in
Functionality log files, user files, or cart setting files, which you can access using the Cart Host
software.

The Write Cart functionality enables you to apply changes that you make to a
user file or a cart settings file to the cart. The Write Cart functionality is not
applicable to log files, which are view-only lists of events that occurred on the cart.

Use of the Read Cart and Write Cart functionality enables you to view the cart’s
current data and to ensure that the data stored by the Cart Host software and the
data stored on the cart remain in sync.

Arranging The Cart Host software’s Cascade feature enables you to arrange open files in a
Open Files tiered order for easier viewing. To use the Cascade feature, select Cascade from
the Window menu.

January 2004

40 Installing the Host Software Programming the Cart Using the Host Software

Installing the Host Software

Procedure Complete the following procedure to install the Cart Host software.
Note
Depending on the current version of your operating system, the Setup
wizard may prompt you to upgrade your software. Click Yes, and the Avalo
Advantage Cart Host software program performs this operation.

Step Action

1 Start Microsoft® Windows®.

2 Close all open applications.

3 Insert the Avalo Cart Host CD into your PC or laptop’s CD-ROM
drive.

4 On the Windows taskbar, click Start.

5 Click Run...
System Response
The Run dialog box displays.

6 Type the following: D:setup.exe
Note
If your CD-ROM is not located on the D drive, substitute the
appropriate drive letter.

January 2004

Programming the Cart Using the Host Software Installing the Host Software 41

(Contd)
Step Action

7 Press OK.
System Response
The Setup wizard begins to copy files and then displays a
prompt recommending that you close applications that may
be running.

8 Click OK.
System Response
The Setup wizard displays a destination directory dialog box.

9 Do you want to install the Artromick Avalo Cart Host software to the
default destination directory?
Note
The default directory location is:
C:Program FilesArtromickAvaloHost
If yes, click the button that contains a computer image.
If no,
Click Change Directory.
Type or navigate to the desired path location.
Click OK.
System Response
Installation begins. The Setup wizard displays a Choose
Program Group dialog box.

10 Do you want to use the default Program Group?
Note
The default Program Group is Artromick.
If yes, click Continue.
If no,
Type the name of the Program Group that you want to use.
Click Continue.
System Response
The Setup wizard begins installing Data Access components.
After installation is complete, the Setup wizard displays a
message indicating that setup was successful.

11 Click OK.

January 2004

42 Accessing the Host Software Programming the Cart Using the Host Software

Accessing the Host Software

Procedure Complete the following procedure to access the Cart Host software.

Step Action

1 On the Windows taskbar, click Start.

2 Did you install the Cart Host software in the default destination
directory?
Note
The default directory location is:
If yes,
Point to Programs.
Point to Artromick.
Point to Avalo Cart Host.
If no,
Depending on your operating system, use File Manager or
Windows Explorer to navigate to the Artromick directory
location you selected.
Double-click to open the directory.
Double-click to open the Avalo Host folder.
Double-click CartHost.
System Response
The Cart Host software opens.

January 2004

Programming the Cart Using the Host Software Connecting the Host Software to the Cart 43

Connecting the Host Software to the Cart

Introduction Before you can use the Cart Host software, you must:
Prepare the cart
Configure settings in the Cart Host software (first time only)
Connect your PC or laptop to the cart.

The procedures in this section provide step-by-step instructions for completing
these tasks.

Connection This table describes the stages that you must complete in order to connect to the
Stages cart using the Cart Host software. This table also describes when to complete the
task.

Stage Description When Do I Do This?

1 Prepare the cart for connection by opening Each time you want to
a Host link on the cart. use the Cart Host
software.
Reference
For step-by-step instructions, see
Preparing Your Cart on page 44.

2 Connect your PC or laptop to the cart using Each time you want to
the adapter cord that came with your use the Cart Host
Software Connection Kit. software.
Reference
Connecting Your PC or Laptop to the
Cart on page 46.

3 Configure Communications (COM) Port The first time you use
settings in the Cart Host software to match the Cart Host software
COM port settings on your PC or laptop. only.
Reference
Configuring COM Port Settings on
page 47.


January 2004

44 Connecting the Host Software to the Cart Programming the Cart Using the Host Software

Preparing Your Complete the following procedure to prepare your cart for connection.
Cart Note
You must complete the following procedure each time you use the Cart
Host software.

Step Action

1 On the cart, press Function.
System Response
PROGRAMMING MODE? 1-YES 2-NO
2 Press 1 (YES).
System Response
The LCD displays one of the following messages:
PLEASE ENTER ACCESS CODE
or
PLEASE SWIPE CARD
If your cart’s configuration requires an access code only:
Enter your access code. Go to the next step.
If your cart’s configuration requires an access card only:
Swipe your card. Go to the next step.
If your cart’s configuration requires an access code and
an access card: Enter your access card. Swipe your card. Go
to the next step.
Note
If you enter a code that is not assigned to an administrator,
the system prompts you to re-enter the code or to re-swipe
your card, as applicable. If you find that your code does not
work, contact your supervisor.
System Response
PLEASE ENTER CART MASTER CODE


January 2004


(Contd)
Step Action

4 Enter your cart’s master code.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
Note
If your cart’s master code is not valid, the LCD prompts you
to re-enter the code until the correct code is entered. If you
find that your code does not work, contact your supervisor.

5 Press 1 (RECALL EVENTS).
System Response
REVIEW EVENTS?
1-YES, 2-NO, ESC
6 Press 2 (No).
System Response
LINK TO HOST?
1-YES, 2-NO, ESC
7 Press 1 (Yes).
System Response
LINK TO HOST OPEN
Note
This link remains open until you close it. For step-by-step
instructions on closing the connection, see Closing the Host
Software Connection on page 49.

You must now connect your PC or laptop to the cart.
Reference
For step-by-step instructions, see Connecting Your PC or Laptop to the Cart
on page 46.


January 2004


Connecting Your Complete the following procedure to connect your PC or laptop to the cart using
PC or Laptop to the cart’s adapter cable.
the Cart Note
You must complete the following procedure each time you use the Cart
Host software.

Step Action

1 Plug one end of the adapter cord that came with your cart into a
Communication port on the back of your cart.
Note
The cart includes two communication ports. These ports are
located on the back of the Avalo AC Medication cart in the
Communication section of the connector panel (AC Systems
Support Panel). The ports are labeled “1” and “2.” Port 1 is
typically configured for use with the Cart Host software.
Reference
For more information, see Connector Panel Parts and
Functions on page 7.

2 Plug the other end of the adapter cord into the correct serial port on
your PC or laptop.

If this is the first time you are using the Cart Host software, you must
configure the Cart Host software COM port settings.
Reference
For step-by-step instructions, see Configuring COM Port Settings on page
47.


January 2004


Configuring Use this procedure to configure the COM port settings in the Cart Host software to
COM Port match COM port settings on your PC or laptop. This configuration enables you to
Settings connect to the cart through the COM port on your PC or laptop.
Note
The Cart Host software saves your COM port settings. Therefore, you only
need to complete the following procedure the first time you use the
software.

Step Action

1 If necessary, start Windows on your PC or laptop.

2 View your PC or laptop’s Communications (COM) Port settings.
Make note of the following settings:
Port name (COM 1, COM 2, etc.)
Bits per Second (baud rate)
Parity
Data Bits
Stop Bits

You will need to know these settings later in this procedure.
Note
To view your Communication Port settings in Windows 98 or
in Windows 2000, open the Device Manager. Double-click
Ports (COM&LPT). Double-click the COM port that you want
to use. Select the Port Settings tab. For assistance, contact
your information systems department.
Reference
For information on opening Device Manager, consult your
Windows online Help system.

3 Open the Cart Host software.
Reference
For step-by-step instructions, see Accessing the Host
Software on page 42.

4 From the File menu, select Com Port Setup.
System Response
The Cart Host software displays the Com Setup dialog box.

January 2004


(Contd)
Step Action

5 View the default settings that display on the dialog box.
Note
The default settings are typically configured correctly.

6 Refer to the values that you wrote down in step 2 of this
procedure and make adjustments as needed.

7 Click OK.
System Response
The Cart Host software saves your COM port settings and
the Com Setup dialog box closes.

You can now use the Cart Host software.

January 2004

Programming the Cart Using the Host Software Closing the Host Software Connection 49


Introduction After you finish using the Cart Host software, you must close the connection link
between your cart and the software before you can use the cart for other tasks.

When the link to the Cart Host software is open on the cart, the cart’s LCD
LINK TO HOST OPEN

In addition, when the cart and Cart Host software are communicating, a status
message displays in the software at the bottom of the user file, cart settings file, or
log file.

You can close the connection link using either the cart or the Cart Host software.
The procedures for both methods are described in the following sections.

Closing the Host Complete the following procedure to close the Cart Host software connection
Software using the cart.
Connection
Using the Cart Step Action

1 From the cart, press ESC.
System Response
The LCD briefly displays the cart’s identification information
followed by a blank screen.

2 Disconnect the cart’s adapter cable from the back of your PC or
laptop.

3 Disconnect the adapter cable from the back of the cart, if desired.


January 2004

50 Closing the Host Software Connection Programming the Cart Using the Host Software

Closing the Host Complete the following procedure to close the Cart Host software connection
Software using the software.
Connection
Using the Step Action
Software
1 From the File menu, select Exit.
System Response
The Cart Host software displays the Exit Host dialog box
asking whether you want to disconnect from the cart.

2 Click Yes.
System Response
The software closes. The LCD briefly displays the cart’s
identification information followed by a blank screen.
Note
If you click No on the Exit Host dialog box, the Cart Host
software closes, but the cart’s LCD still displays:
LINK TO HOST OPEN
3 Disconnect the cart’s adapter cable from the back of your PC or
laptop.

4 Disconnect the adapter cable from the back of the cart, if desired.

January 2004

Programming the Cart Using the Host Software Recalling Events Using Host Software 51

Recalling Events Using Host Software

Introduction The cart stores almost 4,000 events in its memory. Depending on the number of
events generated each day, the cart memory may contain events from several
weeks back.

Using the Host software, you can “Read” events that occur on the cart and then
save those events to a log file.

In addition, you can open log files that you create to view previous events and sort
the events that display on the log file.

Event Master The Cart Host software log file uses codes to indicate events. The meanings of
List the events codes are detailed in the Event Master List. You can use the Event
Master List as a reference guide when viewing events.
Reference
For more information, see Appendix A, "Event Master List," in this guide.

Events Log File The following table describes the fields on the log file.
Defined Note
When you open a new log file, it contains blank fields. After you press the
Read Cart button, the Cart Host software populates the log file with codes
indicating events from the cart.

Field Name Definition

SN Cart serial number.

Name Cart name.

Time Time that the log file was read from the cart.

Date Date that the log file was read from the cart.

Code Type A General or Specific value, which indicates the type of access
code that cart requires.

January 2004

52 Recalling Events Using Host Software Programming the Cart Using the Host Software

(Contd)

Secure Time The cart’s auto secure delay setting. This is the number of
minutes of inactivity that can elapse before the cart secures
itself. You can adjust this setting, which can be set from 01
minute to 99 minutes, using the Cart Host software or from the
cart. This number must be in a two-digit format. The default
setting is 05 minutes.

Personal A YES or NO value, which indicates whether the user has
Editing personal editing capabilities.

Num A number indicating the order in which events occurred. The
lowest number is the oldest event; the highest number is the
newest event. The log file can display approximately 4,000
events.

Event The name of the event.
Note
To view event-related codes, see Appendix A, "Event
Master List," in this guide.

ID The ID assigned to the event.

Name If the cart’s Access Code setting is configured as Specific,
meaning the cart is configured for multiple users, this field
displays the name of person who accessed the cart.

Time The time that the event occurred.

Date The date that the event occurred.

Description Description of the event that occurred.

Read Cart Instructs the software to read events from the cart.

Close Exits the Cart Host software.


January 2004


Creating an Complete the following procedure to create a new events log file using the Cart
Events Log File Host software.

Step Action

1 Connect to the cart.
Reference
For step-by-step instructions, see Connecting the Host
Software to the Cart on page 43.

2 Access the Cart Host software.
Reference

3 From the File menu, select New.

4 Select Log File.
System Response
The Cart Host software opens a new, blank log file.

5 Click Read Cart.
System Response
The Cart Host software reads the cart and populates the log
file with events that occurred.

6 From the File menu, select Save.
System Response
The Save dialog box displays.

7 Type a log file name followed by a .log extension.

8 Click Save.


January 2004

54 Recalling Events Using Host Software Programming the Cart Using the Host Software

Accessing the Complete the following procedure to access the events log file.
Events Log File
Step Action

Reference

2 From the File menu, select Open>Log File.
System Response
The Cart Host software displays the Open dialog box.

3 Select or navigate to the events log file.
Note
An events log file contains a .log extension. The default file
location is: C:Program FilesArtromickAvaloHost

4 Click Open.
System Response
The Cart Host software displays the events log file.

Updating an Complete the following procedure to update an events log file.
Events Log File

Step Action

Reference

Reference

January 2004


(Contd)
Step Action

3 Open the events log file.
Reference
For step-by-step instructions, see Accessing the Events Log
File on page 54.

4 Click Read Cart.
System Response
The Cart Host software reads the events from the cart and
updates the log file.

System Response
The Save dialog box displays.

6 Select the name of the existing log file or type a new log file name
followed by a .log extension.

7 Click Save.

Sorting Events By default, log file events are arranged numerically according to the order in which
they occurred on the cart. The lowest number in the Num column of the log file
indicates the oldest event; the highest number indicates the most recent event.

The column headings on the log file are interactive to enable you to sort by
category.

For example, to sort by date, double-click the Date column heading on the log file.
The Cart Host software rearranges the log file so that all events that occurred on
the cart display according to the date.

January 2004

56 Managing Cart Settings Programming the Cart Using the Host Software

Managing Cart Settings

Introduction Your cart’s settings are configured based on your organization’s requirements and
the preconfigured setup of your cart.

The Cart Host software’s cart settings file provides an easy way for you to modify
these settings as the needs of your organization change or to better fit your
working environment. For example, if you work in an environment of high activity
in which the cart is frequently bumped or moved, you can modify the Mtn Detector
(Motion Detector) field on the cart settings file to decrease the cart’s level of
sensitivity. If you work in an area that requires high security, you may want to
adjust the Alarm/Beeper Level field on the cart settings file to a higher auditory
level, and so forth.

Before you modify the cart settings file, it is important to use the Read Cart
functionality to ensure that you are viewing the cart’s current settings. After you
modify the cart settings file, it is important to use the Write Cart functionality to
ensure that the system applies the changes you made to the cart.

Managing User You can configure your cart user codes two ways: General and Specific. The
Access Codes setting for user codes displays in the User Codes section of the cart settings page,
where the Type drop-down list contains the General and Specific options.

A General configuration means that your cart is configured for use with one
access code. Therefore, if more than one user is accessing the cart using the
code, you cannot track individual activity.

A Specific configuration means that your cart is configured to have multiple
access codes. Each user must be assigned a unique (specific) access profile so
that you can track individual user activity using the Cart Host software log file.


January 2004

Programming the Cart Using the Host Software Managing Cart Settings 57

If you have the optional eNarc accessory, the configuration defined in the Type
drop-down list affects what settings display in the Narcotics section of the user
interface.
If the Type field in the User Codes section is set to General, the Code Type
field in the Narcotics section must also be General, unless the cart is
equipped with the access card accessory.
If the Type field in the User Codes section is set to Specific, the Code Type
field in the Narcotics section can be set to either General or Specific,
depending on your needs.
Note
The cart saves all settings and user access profiles that are used with
Specific configurations. Therefore, as your needs change, you can switch
between Specific and General configurations without having to re-enter
user profiles.

January 2004

58 Creating a Cart Settings File Programming the Cart Using the Host Software

Creating a Cart Settings File

Introduction A cart settings file (*.crt) contains all of the settings on the cart. This file contains
Read Cart and Write Cart functionality so that you can retrieve settings from the
cart or apply the setting changes that you make in the Cart Host software user
interface to the cart.

Cart Settings File The following table describes the fields on the cart settings file.
Defined Note
When you open a new cart settings file, it contains blank fields. After you
press the Read Cart button, the Cart Host software populates the file with
settings from the cart.


Cart Section

Serial No. Serial number assigned to the cart.
Note
You cannot modify this field.

HW/FW Rev Hardware/firmware version or revision.
Note

Users/Events Users and events currently in the cart.
Note

Name Name of the cart.

Number Number assigned to the cart.

Time/Date Section

Cart The time and date that display on the cart. The Read
Time button reads the cart’s current time and date.

January 2004

Programming the Cart Using the Host Software Creating a Cart Settings File 59

(Contd)

PC The time and date on the PC or laptop that is
connected to the cart. The Set Time button enables
you to type the current time and/or date and then set
them.

Auto Secure Section

Delay Controls the cart’s auto secure delay setting, which is
the number of minutes of inactivity that can elapse
before the cart secures itself. This setting can be from
1 minute to 99 minutes.

Mtn Detector Controls the cart’s auto-relock motion detector
sensitivity. The default setting is 5 (level 5). Available
settings are Off and the range of 1 to 10. Level 10 is
the most sensitive.

Personal Editing Section

Allowed Controls whether users can change their own access
codes. Available options are No and Yes.
Warning
If a user with personal editing capabilities selects
an access code that is already in use, the cart’s
LCD displays a CODE NOT AVAILABLE
message, which could potentially compromise
the security of your medication cart. To eliminate
this possibility, do not allow personal editing.

Cart Codes Section

Cart Master Master code assigned to the cart. This code must be a
four-digit number.

Cart Override This field displays the Override Code. The Override
Code is a four-digit code assigned to the cart. The
code bypasses alarms, timers, and relocking
mechanisms. Typically, this function is used while the
cart is being restocked in the pharmacy.

January 2004


(Contd)

Light Timeout Section
Note: This setting only applies to the
optional night light accessory.

Minutes Number of minutes the cart’s optional night light stays
on after the cart secures. The default number of
minutes is 1. Available settings are 1 to 99 minutes.

Alarm/Beeper Section

Level Controls the tone of your cart’s beeper. The default
beeper level is Med (medium). Available levels are:
Off, Low, Med, and High.

Alarm Enable Controls the alarm on the cart. A selected check box
indicates that the alarm is on.

Narc 1 Alarm Controls the cart’s eNarc alarm setting on narcotics
drawer 1. A selected check box indicates that the alarm
Note
is on.
This setting
only applies to
users who have
the eNarc
optional
accessory.

Narc 2 Alarm Controls the cart’s eNarc alarm setting on narcotics
drawer 2. A selected check box indicates that the alarm
Note
is on.
This setting
only applies to
users who have
the eNarc
optional
accessory with
two drawers.

Key Beep Indicates whether the cart emits beeps when a user
presses keys on the keypad. A selected check box
indicates that the alarm is on.


January 2004


(Contd)

User Code Section

Type Controls the type of user access code that the cart
requires. Available settings are General or Specific.
General means that the cart is configured for only one
code. Therefore, if more than one user is accessing the
cart using a single code, individual activity cannot be
tracked. Specific means that the cart is configured for
use by multiple users or groups. When Specific is
selected, you must add users and assign each a
unique four-digit access code.

If you have the optional eNarc accessory, the Type
setting affects which options display in the Code Type
drop-down list in the Narcotics section.

General Code Controls the general access code required to access
the cart. If Specific is selected from the Type drop-
down list, this field is not available.

Always Required Indicates whether an access code is also required
when using the access card accessory. A selected
check box indicates that a user must use an access
code in addition to the access card accessory. A
cleared check box indicates that the user does not
need to use an access code when using the access
card accessory. This check box is used in conjunction
with the Custom Port check box. If None is selected in
the Custom Port check box, the Always Required
check box is not available.

Narcotics Section
Note: These settings only apply to users
who have the eNarc optional accessory.

Num Drawers Controls which eNarc drawers users can access.

January 2004


(Contd)

Code Type Controls the type of narcotics code that a user must
enter to access eNarc drawers. Available options
depend on the Type setting that you selected in the
User Code section. If you selected General, you must
use a General code type, unless the cart is equipped
with the access card accessory. If you selected
Specific, you can specify a code type that is General or
Specific (each user is assigned a unique Narc Code).

General Code This field controls the general code required to access
the eNarc. If Specific is selected from the Code Type
drop-down list, this field is not available.

Com Port Setup Section
WARNING: Adjusting these settings could negatively impact your ability
to access the Cart Host software and/or the cart. Do not adjust this
setting without first consulting Artromick Technical Support.

Host Port Controls the port that the cart uses with the Cart Host
software. Click Setup to adjust the Baud Rate, Parity,
Data Bit, and Stop Bit settings.
WARNING
Adjusting this setting could negatively impact
your ability to access the Cart Host software and/
or the cart. Do not adjust this setting without first
consulting Artromick Technical Support.

Printer Port Controls the port that the cart uses to connect to a
printer. Click Setup to adjust the Baud Rate, Parity,
WARNING

January 2004


(Contd)

Custom Port Controls the port that the cart uses for the access card
accessory. Click Setup to adjust the Baud Rate, Parity,
WARNING

Buttons

Read Cart Instructs the software to read data from the cart and
then populate the cart settings file with the cart’s data.
Note
You must be connected to the cart in order to use
this functionality. For more information, see
Connecting the Host Software to the Cart on
page 43.

Write Cart Instructs the software to write the cart settings you
modified to the cart.
Note
Connecting the Host Software to the Cart on
page 43.

Close Exits the Cart Settings file.

January 2004


Procedure Complete the following procedure to create a new cart settings file.
Reference
For field and description information, see Cart Settings File Defined on page
58.

Step Action

Reference

Reference


4 Select Cart Settings.
System Response
The Cart Host software displays the Cart Settings New dialog
box.

5 Click Read Cart.
System Response
The Cart Host software reads the cart’s current settings and
then populates the new cart settings file based on those
settings.

6 Modify the settings as necessary.
Note
You are not able to modify dimmed fields or selections.

System Response
The Cart Host software displays the Save As dialog box.

8 From the Save In drop-down list, navigate to the location where
you want to save the file.

January 2004


(Contd)
Step Action

9 Type the name of the cart settings file followed by a .crt extension.

10 Click Save.
System Response
The Host software saves the file.

January 2004

66 Accessing Cart Settings File Programming the Cart Using the Host Software

Accessing Cart Settings File

Procedure Complete the following procedure to access a cart settings file.

Step Action

Reference

2 From the File menu, select Open>Cart Settings.
System Response

3 Select or navigate to the cart settings file.
Note
The default file location is C:Program
FilesArtromickAvaloHost
A cart setting file ends with a .crt extension.

4 Click Open.
System Response
The Cart Host software displays the cart settings file.

January 2004

Programming the Cart Using the Host Software Reading Cart Settings 67

Reading Cart Settings

Introduction Before you modify cart settings using the Cart Host software, it is important to
make sure that the file you are working in is the most current. If updates have
been made to the cart, you must read information from the cart using the Read
Cart button that displays in the user file.

Procedure Complete the following procedure to read cart settings from the cart.

Step Action

Reference

Reference

3 Open the cart settings file.
Reference
For step-by-step instructions, see Accessing Cart Settings
File on page 66.

4 Click Read Cart.
System Response
The Cart Host software updates cart settings file with the
cart’s current settings.


January 2004

68 Writing Cart Settings to the Cart Programming the Cart Using the Host Software

Writing Cart Settings to the Cart

Introduction After you modify cart settings using the Cart Host software, it is important to
update the cart with the newly-modified settings. To do this, you apply the cart
settings to the cart using the Write Cart button that displays in the cart settings file.

Procedure Complete the following procedure to apply changes to the cart settings file to the
cart.

Step Action

Reference

Reference

Reference
File on page 66.

4 Click Write Cart.
System Response
The Cart Host software displays the Write Cart dialog box,
which asks you whether you want to write these settings to
the cart.

5 Click Yes.
System Response
The Cart Host software applies changes made to the cart
settings file to the cart.


January 2004

Programming the Cart Using the Host Software Modifying a Cart Settings File 69

Modifying a Cart Settings File

Introduction You can use the Cart Host software to modify the settings that control how your
cart works.

These settings include:
Cart
Time/Date
Auto Secure
Personal Editing
Cart Codes
Light Timeout
Alarm/Beeper
User Codes
Narcotics
Com Port Setup
Note
Although using the Cart Host software is the recommended method, you
can also modify cart settings from the cart. For more information, see
Modifying Cart Settings on page 103.


January 2004

70 Modifying a Cart Settings File Programming the Cart Using the Host Software

Procedure Complete the following procedure to modify cart settings using the Cart Host
software.
Reference
For field and description information, see Cart Settings File Defined on page
58.
Note

Step Action

Reference

Reference

Reference
File on page 66.

4 Click Read Cart.
System Response
The cart settings file is updated with settings from the cart.

5 Modify the cart settings as appropriate.


7 Click Close.

January 2004

Programming the Cart Using the Host Software Managing Cart Users 71

Managing Cart Users

Introduction With regard to user access settings, your cart is configured in one of two ways
based on your organization’s requirements and the preconfigured setup of your
cart.

A General configuration means that your cart is configured for use with one
access code. Therefore, if more than one user is accessing the cart using the
code, you cannot track individual activity. Your Cart Host software includes a
default user file with General user access settings that you can modify as needed.

A Specific configuration means that your cart is configured to have multiple
access codes. This enables you to track individual users or groups using the Cart
Host software log file.
Note
The type of configuration that your cart uses is specified in the Type drop-
down list in the User Codes section of the Cart Settings file. For more
information, see Cart Settings File Defined on page 58.

The Cart Host software’s user file provides an easy way for you to manage user
access settings, regardless of your cart’s configuration.
From the file, you can also apply changes that you make to the cart.

Managing To manage General user access using the Cart Host software:
General User Read the cart to ensure that you are viewing the most current user
Access information.
Reference
For more information, see Reading User Information on page 80.
Modify the settings associated with your default user access profile as
needed.
Reference
For more information, see Modifying a User Profile on page 89.
Apply changes to the cart.
Reference
For more information, see Writing Users to the Cart on page 81.


January 2004

72 Managing Cart Users Programming the Cart Using the Host Software

Managing To manage Specific user access using the Cart Host software:
Specific User Create a user file.
Access
Reference
For more information, see Creating a User File on page 73.
Read the cart to ensure that you are viewing the most current user
information.
Reference
For more information, see Reading User Information on page 80.
Add user profiles as necessary.
Reference
For more information, see Adding a Group of Users on page 82 or
Adding a New User on page 85.
Modify users as necessary.
Reference
For more information, see Modifying a User Profile on page 89.
Delete users as necessary.
Reference
For more information, see Deleting a User on page 93.
Apply changes to the cart.
Reference
For more information, see Writing Users to the Cart on page 81.

Managing Users If your organization uses multiple carts that are configured for use with Specific
on Multiple Carts access codes, you can manage all users from a master user file.

In addition, you can use the Active check box that displays on the Add User or
Edit User dialog boxes to control which users are written to a specific cart. A
selected Active check box means that the user will be written to the cart. A cleared
check box means that the user will not be written to the cart.

The results of your selections display in the Active column of the user file. A Yes
value in the Active column means that when you write to the cart, the user will be
added to the cart. A No value in the column means that when you write to the cart,
the user will not be added to the cart.
Note
If you add a group of users they will, by default, display on the user file as
Active. You can modify the user’s status using the Edit User dialog box. For
more information, see Modifying a User Profile on page 89.

January 2004

Programming the Cart Using the Host Software Creating a User File 73

Creating a User File

Introduction A user file (*.usr) contains a list of cart user profiles. This file contains Read Cart
and Write Cart functionality so that you can retrieve user profiles from the cart or
apply the changes that you make to the cart.

User File Defined The following table describes the fields on the user file.
Note
When you open a new user file, it contains blank fields. After you press the
Read Cart button, the Cart Host software populates the file with user
profiles from the cart. In addition, profiles that you enter using the Add
Group or Add User dialog boxes also display here.

Field Definition

ID A unique, four-digit ID that identifies the cart user. You
cannot modify this ID. If you need to use the ID again,
you must delete the user.Typical IDs include the last
four digits of the user’s Social Security Number or the
user’s employee number.
Note
If programming user access settings from the cart,
this ID is referred to as the User #.

Name Name of the user. Typically, this is entered as the initial
of the user’s first name and his or her last name. This
field can contain a maximum of 16 characters.

Type User Type. A User Type defines basic levels of user
access. User Types include:
Normal: This User Type enables a user to
access specific areas of the cart. This person
cannot perform programming or recall functions.
This is the default setting.
Admin: This User Type enables a user to
perform all programming and Recall Event
functions and to access all areas of the cart.

January 2004

74 Creating a User File Programming the Cart Using the Host Software

(Contd)
Field Definition

Access Code A unique, four-digit PIN that enables a user to access
the cart. The access code can be modified. By default,
the Cart Host software automatically populates this field,
which you can modify when you add or update the user.

Override If set to YES, this setting grants users the right to use
the Override Code. The Override Code is a four-digit
code assigned to the cart. The code bypasses alarms,
timers, and relocking mechanisms. Typically, this
function is used while the cart is being restocked in the
pharmacy. Available CART OVERRIDE options are NO
or YES.

Narc Access The eNarc drawers to which the user has been granted
access. Settings include:
NONE
Note
This setting DRW 1
only applies to DRW 2 (if applicable to the cart’s configuration)
users who
DRW 1& 2 (if applicable to the cart’s configuration)
have the
eNarc optional Note
accessory. The location of the eNarc drawers depends on the
configuration of your cart.

Narc Code A four-digit PIN that enables a user to access the eNarc
drawers. By default, the Cart Host software
automatically populates this field, which you can modify
when you add or update the user.
Note
The Narc Access setting only applies if the cart is
configured with the eNarc optional accessory.

Extended ID Code assigned to the user’s access card.
Note
This setting
only applies to
users who
have the
access card
optional
accessory.

January 2004


(Contd)
Field Definition


or YES.

NONE
Note
This setting DRW 1
users who
have the
eNarc optional Note

Note

Note
This setting
only applies to
users who
have the
access card
optional
accessory.

January 2004


(Contd)
Field Definition

Active Indicates whether the user can be written to the cart.
Yes means that when you write to the cart, the user will
be added to the cart. No means that when you write to
the cart, the user will not be added to the cart.
Note
You can use this feature to manage users on
multiple carts. For more information, see
Managing Users on Multiple Carts on page 72.

Read Cart Instructs the software to read the user information that is
currently stored on the cart. Use of this feature ensures
that your user file contains the same information as the
cart.
Note
Connecting the Host Software to the Cart on page
43.

Write Cart This button enables you to write changes that you make
in the user file to the cart. Use of this feature ensures
that your user file contains the same information as the
cart.
Note
Connecting the Host Software to the Cart on page
43.

Add Group This button displays the Add Group dialog box, which
enables you to add multiple users simultaneously.

Add User This button displays the Add User dialog box, which
enables you to add a new user to the user file.

Delete User This button displays the Delete User dialog box, which
enables you to delete a selected user.

Close This button closes the user file.
Note
If the user file contains unsaved changes, the Cart
Host software prompts you to save the file before
the software closes.

January 2004


Procedure Complete the following procedure to create a new user file.

Step Action

Reference

Reference


4 Select User File.
System Response
The Cart Host software displays a blank user file.

5 Click Read Cart.
System Response
The Cart Host software reads the cart’s current user profiles
and then populates the new user file based on those
settings.

System Response
The Cart Host software displays the Save As dialog box.

7 From the Save In drop-down list, navigate to the location where
you want to save the file.

8 Type the name of the user file followed by a .usr extension.

9 Click Save.
System Response
The Cart Host software saves the file.

January 2004

Programming the Cart Using the Host Software Accessing a User File 79

Accessing a User File

Procedure Complete the following procedure to access a user file.

Step Action

Reference

2 From the File menu, select Open>User File.
System Response

3 Select or navigate to the user file.
Note
The default file location is:
A user file contains a .usr extension.

4 Click Open.
System Response
The Cart Host software displays the user file.

January 2004

80 Reading User Information Programming the Cart Using the Host Software

Reading User Information

Introduction Before you add or modify user profiles using the Cart Host software, it is important
that the file you are working from is the most current. If updates have been made
to the cart, you must read information from the cart using the Read Cart button
that displays in the user file.

Procedure Complete the following procedure to read user information from the cart.

Step Action

Reference

Reference

3 Open the user file.
Reference
For step-by-step instructions, see Accessing a User File on
page 79.

4 Click Read Cart.
System Response
The Cart Host software displays the Read Cart dialog box
asking you whether you want to replace all users in the
current data base.

5 Click Yes.
System Response
The Cart Host software updates user file with the cart’s
current user profiles.


January 2004

Programming the Cart Using the Host Software Writing Users to the Cart 81

Writing Users to the Cart

Introduction After you add or modify user profiles using the Cart Host software, it is important
to update the cart to include the users that you added or modified. To do this, you
apply the user information to the cart using the Write Cart button that displays in
the user file.

Procedure Complete the following procedure to write user information to the cart.

Step Action

Reference

Reference

3 Click Write Cart.
System Response
The Cart Host software displays the Write Cart dialog box
asking you whether you want to replace all users in the cart.

4 Click Yes.
System Response
The Cart Host software applies changes made to the user file
to the cart.


January 2004

82 Adding a Group of Users Programming the Cart Using the Host Software

Adding a Group of Users

Introduction The Add Group button on the user file enables you to add a large number of cart
users simultaneously. When you add a group of users, you select a Start ID and
an End ID range for the group. By default, the Cart Host software automatically
populates these fields, which you can modify with IDs that are not in use.
However, after you click OK on the dialog box, the IDs cannot be modified. The
settings that you assign on the Add Group dialog box apply to all users in the
group. After you create the group, its members display individually on the user file.

Add Group The following table describes the Add Group dialog box.
Dialog Box Note
Settings Defined These settings display when you click the Add Group button in the user
file.

Field Definition

Start ID A unique, four-digit ID that applies to the first
user in the group that you are creating. By
default, the Cart Host software automatically
populates this field, which you can modify with
an ID that is not in use. After you click OK on
this dialog box, the ID field cannot be modified.
However, if you need to use the ID again, you
can delete the user.

End ID A unique, four-digit ID that applies to the last
user in the group that you are creating. By
default, the Cart Host software automatically
populates this field, which you can modify with
an ID that is not in use. After you click OK on
this dialog box, the ID field cannot be modified.
However, if you need to use the ID again, you
can delete the user.

January 2004

Programming the Cart Using the Host Software Adding a Group of Users 83

(Contd)
Field Definition

User Type A User Type defines basic levels of user
Normal: This User Type enables a
user to access specific areas of the
cart. This person cannot perform
programming or recall functions. This
is the default setting.
Admin: This User Type enables a
user to perform all programming and
Recall Event functions and to access
all areas of the cart.

Narc Access Controls eNarc drawer access options for a
group of users. Settings include:
NONE
Note
This setting only DRW 1
applies to users who DRW 2 (if applicable to the cart’s
have the eNarc configuration)
optional accessory.
DRW 1& 2 (if applicable to the cart’s
configuration)
Note
The location of the eNarc drawers
depends on the configuration of your
cart.

Cancel Cancels the Add Group function.

OK Saves the information that you typed and
closes the Add Group dialog box.

January 2004

84 Adding a Group of Users Programming the Cart Using the Host Software

Procedure Complete the following procedure to add a group of users using the Cart Host
software.
Reference
For field and description information, see Add Group Dialog Box Settings
Defined on page 82.

Step Action

Reference

Reference

Reference
page 79.

4 Click Add Group.
System Response
The Cart Host software displays the Add Users dialog box.

5 Type the Start ID and the End ID for the range of users that you
want to include in this group.

6 Modify the User Type and access settings as appropriate.

7 Click OK.
System Response
The Cart Host software updates the user file to include the
new users based on the ID range that you specified.

Important
It is important that the information contained in the Cart Host
software user file is the same information that is stored on
the cart (and vice versa). Therefore, you should apply
changes that you make to the cart. For more information, see
Writing Users to the Cart on page 81.

January 2004

Programming the Cart Using the Host Software Adding a New User 85

Adding a New User

Introduction The Add User button on the user file enables you to add one user at a time to the
file. After you add a user, the user displays on the user file.

Add User The following table describes the fields on the Add User dialog box.
Dialog Box Note
Settings Defined These settings display when you click the Add User button in the user file.

Field Definition

ID A unique, four-digit ID that identifies the cart
user. By default, the Cart Host software
automatically populates this field, which you
can modify with an ID that is not in use.
However, after you click OK on the dialog box,
you cannot modify the ID. If you need to use
the ID again, you must delete the user. Typical
IDs include the last four digits of the user’s
Social Security Number or the user’s employee
number.
Note
If programming user access settings
from the cart, this ID is referred to as the
User #.

Active Indicates whether the user can be written to
the cart. A selected check box means that
when you write to the cart, the user will be
added to the cart. A cleared check box means
that when you write to the cart, the user will not
be added to the cart.
Note
You can use this check box to manage
users on multiple carts. For more
information, see Managing Users on
Multiple Carts on page 72.

January 2004

86 Adding a New User Programming the Cart Using the Host Software

(Contd)
Field Definition

Name Name of the user. Typically, this is entered as
the initial of the user’s first name and his or her
last name. This field can contain a maximum of
16 characters.

Override A selected check box grants users the right to
use the Override Code. The Override Code is
a four-digit code that is assigned to the cart.
The code bypasses alarms, timers, and
relocking mechanisms. Typically, this function
is used while the cart is being restocked in the
pharmacy.

User Type Defines basic levels of user access. User
Types include:

Access Code A unique, four-digit PIN that enables a user to
access the cart. By default, the Cart Host
software automatically populates this field,
which you can modify to meet your needs.

Narc Access Controls eNarc drawer access options that you
can grant to a user. Settings include:
NONE
Note
This setting only DRW 1
applies to users who DRW 2 (if applicable to the cart’s
have the eNarc configuration)
optional accessory.
configuration)
Note
The location of the eNarc drawers depends on
the configuration of your cart.

January 2004

Programming the Cart Using the Host Software Adding a New User 87

(Contd)
Field Definition

Narc Code A four-digit PIN that enables a user to access
the eNarc drawers. By default, the Cart Host
software automatically populates this field,
which you can modify to meet your needs.
Note
The Narc Access setting only applies if
the cart is configured with the eNarc
optional accessory.

Note
This setting only
applies to users who
have the access card
optional accessory.

OK Saves the information that you typed and
closes the Add User dialog box.

Procedure Complete the following procedure to add a new user to a user file.
Reference
For field and description information, see Add User Dialog Box Settings
Defined on page 85.

Step Action

Reference

Reference

January 2004

88 Adding a New User Programming the Cart Using the Host Software

(Contd)
Step Action

Reference
page 79.

4 Read the cart.
Reference
For step-by-step instructions, see Reading User Information
on page 80.

5 Click Add User.
System Response
The Add User dialog box displays.

6 Type the appropriate user information.

7 Click OK.
System Response
The Add User dialog box closes and the user file displays
with the user added to the file.
Important

January 2004

Programming the Cart Using the Host Software Modifying a User Profile 89

Modifying a User Profile

Introduction This section describes how to modify user access settings, including:
Access code settings
eNarc access code settings (if applicable)

Modifying A Complete the following procedure to modify a user’s access settings using the
User’s Access Cart Host software.
Settings Note
Reference
For field and description information, see User File Defined on page 73.

Step Action

Reference

Reference

Reference
page 79.

4 Read the cart.
Reference
on page 80.

January 2004

90 Modifying a User Profile Programming the Cart Using the Host Software

(Contd)
Step Action

5 Double-click the appropriate user whose access settings you want
to modify.
System Response
The Cart Host software displays the Edit User dialog box.

6 Modify the access settings as appropriate.

7 Click OK.
System Response
The Edit User dialog box closes and the user file displays
with the modified user.

Important


January 2004

Programming the Cart Using the Host Software Modifying a User Profile 91

Modifying a Complete the following procedure to modify a user’s eNarc access using the Cart
User’s eNarc Host software.
Access Code Note
Settings You are not able to modify dimmed fields or selections.
Reference
For field and description information, see User File Defined on page 73.

Step Action

Reference

Reference

Reference
page 79.

4 Read the cart.
Reference
on page 80.

5 Double-click the appropriate user whose eNarc settings you want
to modify.
System Response
The Edit User dialog box displays.

6 Modify the Narc Access and/or Narc Code settings as appropriate.

January 2004

92 Modifying a User Profile Programming the Cart Using the Host Software

(Contd)
Step Action

7 Click OK.
System Response
The Edit User dialog box closes and the user file displays
with the modified user.

Important

January 2004

Programming the Cart Using the Host Software Deleting a User 93

Deleting a User

Introduction If your cart requires Specific access codes, you can use the Cart Host software to
delete user profiles that you add to the cart.
Note
The type of configuration (General or Specific) that your cart uses is
specified in the Cart Host software cart settings file. For more information,
see Modifying a Cart Settings File on page 69.

Procedure Complete the following procedure to delete a user using the Cart Host software.

Step Action

Reference

Reference

Reference
page 79.

4 Read the cart.
Reference
on page 80.

5 Click to highlight the user that you want to delete.

January 2004

94 Deleting a User Programming the Cart Using the Host Software

(Contd)
Step Action

6 Click Delete User.
System Response
The Cart Host software displays a message asking you
whether you are sure you want to delete the user.

7 Click Yes.
System Response
The Cart Host software deletes the user from the user file.

Important

January 2004

-95
95

4
Programming the Cart From the Cart
Contents Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
General Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Event Master List . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
Managing Access Codes . . . . . . . . . . . . . . . . . . . . . 101
General Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . 102
Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
Cart Settings Defined . . . . . . . . . . . . . . . . . . . . . . . . 103
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Managing GENERAL User Access. . . . . . . . . . . . . . 119
Managing SPECIFIC User Access . . . . . . . . . . . . . . 120
General Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121
User Access
Settings Defined . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124
Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127
Modifying A User’s Code Access Settings . . . . . . . . 127
Modifying a User’s eNarc Access Code Settings . . . 129
Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131
Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

January 2004

96 Overview Programming the Cart From the Cart

Overview

Introduction The procedures in this chapter explain how to program the Avalo AC Medication
Cart from the cart.

This chapter contains the following topics:
Entering Programming Mode
Recalling Events
Managing Cart Users

January 2004

Programming the Cart From the Cart Entering Programming Mode 97

Entering Programming Mode

Introduction Programming Mode enables authorized users to:
Recall events (if applicable)
Modify user access
Modify cart settings
Note
Depending on your cart’s configuration, you must have a valid access code
and/or a valid access card, as well as the valid cart master code to access
the cart in Programming Mode.
Reference
See Terms and Definitions on page 9 for information about the different
types of access codes.

Procedure You must enter programming mode with the cart in an idle state. If the cart
is in use before you begin this procedure, secure the cart before beginning
the procedure.

Complete the following procedure to enter Programming Mode.

Step Action

1 Press Function.
System Response
PROGRAMMING MODE? 1-YES 1-NO
2 Press 1 (YES).
System Response
PLEASE ENTER ACCESS CODE
or
PLEASE SWIPE CARD

January 2004

98 Entering Programming Mode Programming the Cart From the Cart

(Contd)
Step Action

If your cart’s configuration requires an access code only:
Enter your access code. Go to the next step.
If your cart’s configuration requires an access card only:
Swipe your card. Go to the next step.
If your cart’s configuration requires an access code and an
access card: Enter your access card. Swipe your card. Go to
the next step.
Note
If you enter a code that is not assigned to an administrator,
the system prompts you to re-enter the code or to re-swipe
your card, as applicable. If you find that your code does not
work, contact your supervisor.
System Response
PLEASE ENTER CART MASTER CODE
4 Enter your cart’s master code.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
Note
If your cart’s master code is not valid, the LCD prompts you
to re-enter the code until the correct code is entered. If you
find that your code does not work, contact your supervisor.

January 2004

Programming the Cart From the Cart Recalling Events 99

Recalling Events

Introduction Recall Events Mode is an audit tracking system that enables authorized users to
review up to 4,000 of the past events starting with the most recent.

Recall Events Mode identifies users associated with the event and the time and
date of that event.

Recall Events Mode is a non-edit mode. To edit user access or cart settings, you
must exit Recall Events Mode and then proceed to Edit Program Mode. For more
information, see Adding a User on page 121 or Modifying Cart Settings on page
103.

General Recall Events Mode is set up in a hierarchical system that includes the following
Navigation main headings:
PRINT EVENTS
REVIEW EVENTS
EXIT RECALL

When viewing a main heading, press 2 (NO) to advance to the next main heading
in Recall Events Mode. Press 1 (YES) to advance further into a heading’s
subgroup.

When in the REVIEW EVENTS subgroup, use 5 and 8 on your keypad to scroll
forward or backward, respectively, through the events in the subgroup one event
at a time. Use 2 and 0 on your keypad to scroll forward or backward through five
events at a time.

To exit, press ESC one or more times to navigate to the EXIT RECALL main
heading, and press 1 (YES).

Event Master The Event Master List provides a detailed description of event-related codes that
List display on the LCD. You can use the Event Master List as a reference guide when
viewing events on the LCD.
Reference
For more information, see the appendix, "Event Master List," in this guide.


January 2004

100 Recalling Events Programming the Cart From the Cart

Procedure Complete the following procedure to recall events.

Note: To exit recall events, press ESC and then press 1 (YES).

Step Action

1 Enter Programming Mode.
Reference
For step-by-step instructions, see Entering Programming
Mode on page 97.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
2 Press 1 (RECALL EVENTS).
System Response
The LCD displays the following:
REVIEW EVENTS?
1-YES, 2-NO, ESC
3 Do you want to review events?
If yes, press 1 (YES). Use the 5 (Forward) and 8 (Backward)
keys on your keypad to scroll one event at a time or use the 2
and 0 keys on your keypad to scroll through five events at a
time. Press ESC to exit.
If no, press 1 (NO).
System Response
EXIT RECALL?
1-YES, 2-NO, ESC
4 Do you want to exit event recall?
If yes, press 1 (YES).
If no, press 1 (NO). Repeat the steps in this procedure as
needed.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM

January 2004

Programming the Cart From the Cart Managing Cart Settings 101


Introduction Your cart’s settings are configured based on your organization’s requirements and
the preconfigured setup of your cart.

You can modify these settings as the needs of your organization change or to
better fit your working environment. For example, if you work in an environment of
high activity in which the cart is frequently bumped or moved, you may choose to
decrease the level of sensitivity on the cart’s motion detector (MTN DETECTOR).
If you work in an area that requires high security, you may want to adjust the cart’s
alarm to a higher auditory level, and so forth.

Managing The Access Code setting on your cart is configured as GENERAL or SPECIFIC.
Access Codes
A GENERAL configuration means that your cart is configured for use with one
access code. Therefore, if more than one user is accessing the cart, you cannot
track individual activity.

A SPECIFIC configuration means that your cart is configured to have multiple
users or a group. Each user must be assigned a unique access profile so that you
can track individual user activity using the Event Recall functionality.

If you have the optional eNarc accessory, your Access Code configuration affects
which NARC CODE settings can be used:
If your Access Code is set to GENERAL, your NARC CODE setting must also
be GENERAL.
If your Access Code is set to SPECIFIC, your NARC CODE setting can be set
to either GENERAL or SPECIFIC depending on your needs.
Note
The cart saves all settings and user access profiles that are used with
SPECIFIC configurations. Therefore, as your needs change, you can switch
between SPECIFIC and GENERAL configurations without having to
re-enter user profiles.


January 2004

102 Managing Cart Settings Programming the Cart From the Cart

General When you access the cart settings feature, the system displays all of the settings
Navigation in the LCD as a continuous list. To move through the list in order to view settings
and navigate to a specific setting, press 1 (ACCEPT) to advance in the list to the
next setting without changing the current setting. When you display the last setting
selection, press 1 (ACCEPT) to return to the beginning of the list. You can repeat
this process as many times as needed.
Reference
See Procedure on page 108 for the steps involved in changing the settings.

January 2004

Programming the Cart From the Cart Modifying Cart Settings 103

Modifying Cart Settings

Introduction You can modify the settings that control how your cart works. These settings
include:
Beeper Level
Alarm
Narc Alarm 1
Narc Alarm 2
Key Beep
Auto Secure
Motion Detector
Access Code
Narc Code
Cart Master Code
Personal Editing
Time
Date
Light on Time Interval
Custom Port
Reference
See Cart Settings Defined on page 103 for a complete description of the
settings.

Cart Settings The following table describes the user access settings that you can define or
Defined modify.

Setting Name Definition

BEEPER LEVEL This setting controls the tone of your cart’s
beeper. The default beeper level is MEDIUM.
Available levels are: OFF, LOW, MEDIUM, and
HIGH.

January 2004

104 Modifying Cart Settings Programming the Cart From the Cart

(Contd)

ALARM This setting controls the alarm on the cart. The
default setting is ALARM ON. Available
settings are: ALARM ON or ALARM OFF.

NARC 1 ALARM This setting controls the cart’s eNarc
(Electronic Keyless Narcotic Storage) alarm
setting on narcotics drawer 1. This is an
optional accessory. The default setting is
NARC 1 ALARM ON. Available settings are:
NARC 1 ALARM ON or NARC 1 ALARM OFF.

NARC 2 ALARM This setting controls the cart’s eNarc alarm

KEY BEEP This setting controls whether the cart emits
beeps when a user presses keys on the
keypad. The default setting is KEY BEEP ON.
Available settings are: KEY BEEP ON and
KEY BEEP OFF.

AUTO SECURE This setting controls the cart’s auto secure
delay setting, which is the number of minutes
of inactivity that can elapse before the cart
secures itself. Use the keypad to adjust this
setting, which can be set from 01 minute to 99
minutes. This number must be in a two-digit
format. The default setting is 05 minutes.

MTN DETECTOR This setting controls the cart’s auto-relock
motion detector sensitivity. The default setting
is LVL5 (level 5). Available settings are OFF
and the range of LVL 1 to LVL 10. LVL10 is the
most sensitive.

January 2004


(Contd)

ALARM This setting controls the alarm on the cart. The
default setting is ALARM ON. Available
settings are: ALARM ON or ALARM OFF.

NARC 1 ALARM This setting controls the cart’s eNarc
(Electronic Keyless Narcotic Storage) alarm

NARC 2 ALARM This setting controls the cart’s eNarc alarm

KEY BEEP This setting controls whether the cart emits
beeps when a user presses keys on the
keypad. The default setting is KEY BEEP ON.
Available settings are: KEY BEEP ON and
KEY BEEP OFF.

AUTO SECURE This setting controls the cart’s auto secure
delay setting, which is the number of minutes
of inactivity that can elapse before the cart
secures itself. Use the keypad to adjust this
setting, which can be set from 01 minute to 99
minutes. This number must be in a two-digit
format. The default setting is 05 minutes.

MTN DETECTOR This setting controls the cart’s auto-relock
motion detector sensitivity. The default setting
is LVL5 (level 5). Available settings are OFF
and the range of LVL 1 to LVL 10. LVL10 is the
most sensitive.

January 2004


(Contd)

ACCESS CODE This setting controls the type of user Access
Code that the cart requires. Available settings
are GENERAL or SPECIFIC. GENERAL
means that the cart is configured for use with
one access code. Therefore, if more than one
user is accessing the cart, individual activity
cannot be tracked. SPECIFIC means that the
cart is configured for use by multiple users or
groups. When the SPECIFIC is selected, you
must add users and assign each a unique four-
digit Access Code.

If you have the optional eNarc accessory, the
Access Code setting affects which NARC
CODE options display.

NARC CODE This setting controls the type of narcotics code
that a user must enter to access eNarc
drawers. Available options depend on which
type of Access Code you select. If you select a
GENERAL Access Code, you must use a
GENERAL NARC CODE, unless the cart is
equipped with the access card accessory. If
you select a SPECIFIC Access Code, you can
specify a NARC CODE that is GENERAL or
SPECIFIC (each user is assigned a unique
NARC CODE).

CHG CART MASTER CODE This setting enables an administrator to
change the master code assigned to the cart.
This code must be a four-digit number.

PERSONAL EDITING This setting controls whether non-administrator
users can change their own access codes.

TIME This setting controls the time the system
displays on the LCD. This setting displays as
two digits for each hour (HH) and two digits for
each minute (MM).

January 2004


(Contd)

DATE This setting controls the date the system
displays on the LCD. The date displays as two
digits for each month (MM), Day (DD), and
year (YY). For example, for January 1, 2003,
you enter 010103.

LIGHT ON This setting controls the number of minutes
that the cart’s optional night light stays on after
the cart is secure. The default number of
minutes is 01. Available settings are 01 to 99
minutes.

Custom Port This setting controls the port that the cart uses
for the access card accessory.


January 2004


Procedure Complete the following procedure to modify cart settings.
Note
In System Response sections of this table, “XXX” or “XX” represent your
cart’s current setting. Press ESC to exit to cart settings.

Step Action

Reference
Mode on page 97.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
2 Press 2 (EDIT PROGRAM).
System Response
EDIT USER ACCESS?
1-YES, 2-NO, ESC
3 Press 2 (NO).
System Response
EDIT CART SETTINGS?
1-YES, 2-NO, ESC
4 Press 1 (YES).
System Response
BEEPER LEVEL XXX
1-ACCEPT 2-CHG


January 2004


(Contd)
Step Action

5 Do you want to change the beeper level?
Note
If the beeper level is set to OFF, this setting overrides all
other beeper settings and turns off all audible indicators.
If yes, press 2 (CHG) until the LCD displays the beeper level
that you want (OFF, LOW, MEDIUM, or HIGH), and press
1 (ACCEPT).
If no, press 1 (ACCEPT).
System Response
ALARM XX
1-ACCEPT 2-CHG
6 Do you want to change the cart’s alarm setting (ON or OFF)?
If yes, press 2 (CHG) and 1 (ACCEPT).
System Response
The LCD displays one of the following messages depending
on your cart’s options.
NARC ALARM XX
1-ACCEPT 2-CHG
NARC 1 ALARM XX
1-ACCEPT 2-CHG
KEY BEEP XX
1-ACCEPT 2-CHG
Go to Step 9.

January 2004


(Contd)
Step Action

7 Do you want to change the cart’s eNarc alarm setting for drawer 1
(ON or OFF)?
System Response
on your cart’s options:
NARC 2 ALARM XX
1-ACCEPT 2-CHG
KEY BEEP XX
1-ACCEPT 2-CHG
Go to Step 9.

8 Do you want to change the cart’s eNarc alarm setting for drawer 2
(ON or OFF)?
System Response
KEY BEEP XX?
1-ACCEPT 2-CHG
9 Do you want to change your cart’s key beep setting (ON or OFF)?
System Response
AUTO SECURE XX MINUTES
1-ACCEPT 2-CHG

January 2004


(Contd)
Step Action

10 Do you want to change the cart’s auto secure interval setting?
If yes:
Press 2 (CHG).
System Response
AUTO SECURE _ _ MIN
USE KEYPAD TO CHANGE
Enter a 2-digit number between 01 and 99 minutes.
System Response
When you enter two digits, the LCD displays the value
you enter and re-displays 1-ACCEPT 2-CHG.
If you enter the wrong value, you can repeat this task as
many times as needed by pressing 2 (CHG) and entering
a new value.
Press 1 (ACCEPT).
System Response
MTN DETECTOR XXXX
1-ACCEPT 2-CHG
11 Do you want to adjust the cart’s auto-relock motion detector (MTN
DETECTOR) sensitivity (1-10 and OFF)?
If yes, press 2 (CHG) until the LCD displays the setting level
that you want, and press 1 (ACCEPT).
System Response
ACCESS CODE XXXX
1-ACCEPT 2-CHG

January 2004


(Contd)
Step Action

12 Do you want to change the cart’s type of access code setting
(GENERAL or SPECIFIC)?
Warning
If your users have individual user access codes and you
change the setting from SPECIFIC to GENERAL, the users
will not be able to access the cart. Conversely, if you want to
change the cart’s type of access code from GENERAL to
SPECIFIC, you must add new users and assign each user a
specific access code before they can access the cart. See
Adding a User on page 121.
System Response
on your cart options:
NARC CODE XXX
1-ACCEPT 2-CHG
CHG CART MASTER CODE
1-NO 2-CHG
Go to Step 15.

January 2004


(Contd)
Step Action

13 If applicable, do you want to change cart’s type of eNarc access
code (SPECIFIC or GENERAL)?
Warning
If your users have individual eNarc access codes and you
change the setting from SPECIFIC to GENERAL, the users
will not be able to access the eNarc drawers with their
SPECIFIC eNarc access code. Conversely, if you want to
change the cart’s type of eNarc access code from GENERAL
to SPECIFIC, you must add new users and assign each user
a specific eNarc access code before they can access the
eNarc drawers. See Adding a User on page 121.
System Response
PERSONAL EDITING XX
1-ACCEPT 2-CHG
14 Do you want to allow personal editing to enable cart users to
change access codes (NO or YES)?
Warning
If a user with personal editing capabilities selects an access
code that is already in use, the LCD displays a CODE NOT
AVAILABLE message, which could potentially compromise
the security of your medication cart. To eliminate this
possibility, do not allow personal editing.
System Response
CHG CART MASTER CODE
1-NO 2-CHG

January 2004


(Contd)
Step Action

15 Do you want to change the cart’s master code?
Warning
If you change the master code, be sure to provide the new
code to any administrators who need it to perform their
required activities.
If yes:
Press 2 (CHG).
System Response
ENTER NEW CART
MASTER CODE _ _ _ _
Enter a new master code.
System Response
ACCEPT XXXX AS NEW
CODE? 1-YES, 2-NO
Press 1 (YES).

System Response
CHG OVERRIDE CODE?
1-NO 2-CHG

January 2004


(Contd)
Step Action

16 Do you want to change the cart’s override code?
Warning
If you change the override code, be sure to provide the new
code to any users who need it to perform their required
activities.
If yes:
Press 2 (CHG).
System Response
ENTER NEW OVERRIDE
CODE _ _ _ _
Enter a new override code.
System Response
ACCEPT XXXX AS NEW
CODE? 1-YES, 2-NO
Press 1 (YES).
System Response
TIME _ _: _ _ [displays time]
1- ACCEPT 2-CHG

January 2004


(Contd)
Step Action

17 Do you want to change the time that displays in the LCD?
If yes:
Press 2 (CHG).
System Response
TIME _ _:_ _AM
Enter the new time in HH:MM format.
System Response
1-ACCEPT, 2-AM, 3-PM
Press 1 (ACCEPT), 2 (AM) or 3 (PM), as appropriate.
Press 1 (ACCEPT).

System Response
DATE _ _ / _ _ / _ _ [displays date]
1-ACCEPT 2-CHG


January 2004


(Contd)
Step Action

18 Do you want to change the date that displays in the LCD?
If yes:
Press 2 (CHG).
System Response
DATE _ _/_ _/_ _
Enter the new date in MM/DD/YY format.
System Response
1-ACCEPT, 2-CHG
Press 1 (ACCEPT).

System Response
The LCD displays the following messages depending on
your cart options:
LIGHT ON FOR XX MIN.
1-ACCEPT 2-CHG
CUSTOM PORT SETTING XXX?
1-ACCEPT 2-CHG
Go to step 20.
BEEPER LEVEL XXX
1-ACCEPT 2-CHG
You have proceeded through the end of the settings and
are back at the beginning of the list. Go to Step 21.

January 2004


(Contd)
Step Action

19 Do you want to change the amount of time that the night light stays
on after the cart secures (01 - 99 MIN)?
If yes:
Press 2 (CHG).
System Response
LIGHT ON FOR _ _ MIN
1-ACCEPT 2-CHG
Enter the new time in two-digit format.
Press 1 (ACCEPT).

System Response
CUSTOM PORT SETTING XXX?
1-ACCEPT 2-CHG
20 Do you want to change the custom port setting (NONE, COM1,
COM2, COM 3)?
WARNING
Adjusting this setting could negatively impact your ability to
access the Cart Host software and/or the cart. Do not adjust
this setting without first consulting Artromick Technical
Support.
If yes, press 2 (CHG) until the LCD displays the setting that you
want, and press 1 (ACCEPT).
System Response
BEEPER LEVEL XXX?
1-ACCEPT 2-CHG
21 Press ESC to exit cart settings or repeat the procedure to modify
any cart settings.

January 2004

Programming the Cart From the Cart Managing Cart Users 119

Managing Cart Users

Introduction With regard to user access settings, your cart is configured in one of two ways
based on your organization’s requirements and the preconfigured setup of your
cart.

A GENERAL configuration means that your cart is configured for use with one
access code. Therefore, if more than one user is accessing the cart, you cannot
track individual activity. Your cart is preconfigured to include default GENERAL
user access settings that you can modify as needed.

A SPECIFIC configuration means that your cart is configured to have multiple
user profiles. In this case, you must add user profiles to the cart and assign each
user or group of users a unique user access profile. This enables you to track
individual user activity using the Recall Events functionality.

The type of configuration that your cart uses is specified in the ACCESS CODE
section of your cart settings.
Reference
See Modifying Cart Settings on page 103 for more information.

Managing To manage GENERAL access, you can modify the settings associated with your
GENERAL User default user access profile.
Access Reference
See Adding a User on page 121 for more information.


January 2004

120 Managing Cart Users Programming the Cart From the Cart

Managing To manage SPECIFIC users, you must:
SPECIFIC User Add user profiles as necessary.
Access
Reference
Modify users as necessary.
Reference
Delete users as necessary.
Reference

General When you access user settings for a given user, the LCD displays all of the user’s
Navigation settings in a list. To move through the list in order to view settings and navigate to
a specific setting, press 1 (ACCEPT) to advance in the list to the next setting
without changing the current setting. When you display the last setting selection,
press 1 (ACCEPT) to return to the beginning of the list. You can repeat this
process as many times as needed.

To change a setting currently displayed, press 2 (CHG), enter new information (if
applicable), and then press 1 (ACCEPT).

To scroll backward through the setting selection list, press ESC.

January 2004

Programming the Cart From the Cart Adding a User 121

Adding a User

Introduction If your cart is configured for SPECIFIC access, you must add a profile for each
user. When you add a user, you define:
User #
User Type
Cart Override
Access Code
NARC Access DWR
(This setting only applies to carts which have the eNarc optional accessory)
NARC Code
(This setting only applies to carts which have the eNarc optional accessory)

Creating this profile enables you track individual activity using the Recall Events
functionality.
Note
The type of configuration (GENERAL or SPECIFIC) that your cart uses is
specified in the ACCESS CODE section of your cart settings. For more


January 2004

122 Adding a User Programming the Cart From the Cart

User Access The following table describes the user access settings. The settings are listed in
Settings Defined the table as the cart displays them in the LCD list.

Setting Definition

USER # A unique, four-digit number that identifies the
cart user. After a User # is entered and
accepted, it cannot be modified.

USER TYPE A User Type defines basic levels of user

CART OVERRIDE If set to YES, this setting grants users the right
to use the Override Code. The Override Code
is a four-digit code that is assigned to the cart.
The code bypasses alarms, timers, and
relocking mechanisms. Typically, this function
is used while the cart is being restocked in the
pharmacy. Available CART OVERRIDE
options are NO or YES.

ACCESS CODE An Access Code is a unique, four-digit PIN that
enables a user to access the cart. The Access
Code can be modified.

January 2004


(Contd)
Setting Definition

NARC ACCESS DWR NARC ACCESS DWR enables an
administrator to assign access to secured,
eNarc drawers and then further specify which
Note drawer(s) by selecting one of the following:
This setting only
NONE
applies to carts which
have the eNarc DRW 1
optional accessory. DRW 2 (if applicable to the cart’s
configuration)
configuration)
Note
The location of the eNarc drawers
depends on the configuration of your
cart.

NARC CODE A NARC CODE is a unique, four-digit number
that provides access to the secured eNarc
Note
drawer(s).
This setting only
applies to carts which
have the eNarc
optional accessory and
NARC ACCESS DWR
access.


January 2004


Procedure Complete the following procedure to add a user.

Step Action

Reference
Mode on page 97.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
EDIT USER ACCESS? 1-YES, 2-NO, ESC
3 Press 1 (YES).
System Response
ADD NEW USER? 1-YES, 2-NO
4 Press 1 (YES).
System Response
ENTER NEW USER #
5 Enter a unique, four-digit User #.
Note
The User # identifies the user. The User # is not the same as
an access code and cannot be modified after it is accepted.
For simple programming, however, the User # can be the
same four-digit number as the Access Code that you assign
later in this procedure.
System Response
USER TYPE NORMAL? 1-YES 2-CHG

January 2004


(Contd)
Step Action

6 Do you want to make this user an administrator?
If yes:
Press 2 (CHG)
Press 1 (YES)
Press 1 (ACCEPT)
System Response
CART OVERRIDE NO? 1-ACCEPT 2-CHG
7 Do you want this user to have cart override rights?
If yes:
Press 2 (CHG)
Press 1 (ACCEPT)
System Response
USER # * * * * ENTER ACCESS CODE * * * *
8 Enter a four-digit Access Code for the user.
Note
For simple programming, the Access Code can be the same
four-digit number as the User # that you assigned earlier in
this procedure.
System Response
USER # * * * *, VERIFY CODE * * * *?
1-YES 2-NO
9 Verify that the Access Code is correct, and press 1 (YES).

January 2004


(Contd)
Step Action

If your LCD displays:
NARC ACCESS? NONE, 1-ACCEPT 2-CHG
If your LCD displays:
ADD NEW USER? 1-YES, 2-NO
Either repeat this procedure to add another user or press
2 (No) to complete this procedure.

11 Do you want to give this user access to the eNarc drawer(s)?
If yes, press 2 (CHG).
Note
If your cart has two eNarc drawers, press
2 (CHG) until you display the setting you want, then
press 1 (ACCEPT) and go to the next step.
System Response
USER # * * * * ENTER NEW NARC CODE * * * *
If no, press 1 (ACCEPT). You have completed this procedure.

12 Enter a unique, four-digit Narc Code for this user.
System Response
USER # * * * *, VERIFY NARC CODE * * * *
13 Verify that the NARC Code is correct and press 1 (YES).

January 2004

Programming the Cart From the Cart Modifying User Profiles 127

Modifying User Profiles

Introduction This section describes how to modify user access settings, including:
Access code settings
eNarc access code settings (if applicable)

Modifying A Complete the following procedure to modify user access settings.
User’s Code
Access Settings
Step Action

Reference
Mode on page 97.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
3 Press 1 (YES).
System Response
EDIT CODE ACCESS? 1-YES, 2-NO, ESC
4 Press 1 (YES) and enter the user’s four-digit User #.

January 2004

128 Modifying User Profiles Programming the Cart From the Cart

(Contd)
Step Action

5 Do you want to edit the User Type setting?
If yes, press 2 (CHG) and press 1 (ACCEPT).
If no press, 1 (ACCEPT).
System Response
CART OVERRIDE NO? 1-ACCEPT 2-CHG
6 Do you want to edit the Override setting?
If yes, press 2 (CHG) and press 1 (ACCEPT).
System Response
USER# XXXX ENTER ACCESS CODE _ _ _ _
7 Enter a new four-digit Access Code for this user.
Note
If you enter a code that is already in use, the LCD displays a
CODE NOT AVAILABLE message.
System Response
USER# XXXX VERIFY CODE 1-YES 2-NO
8 Verify that the code information is correct and press 1 (YES).
System Response
EDIT CODE ACCESS? 1-YES 2-NO

January 2004

Programming the Cart From the Cart Modifying User Profiles 129

Modifying a Complete the following procedure to modify eNarc access codes.
User’s eNarc
Access Code
Settings Step Action

Reference
Mode on page 97.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
3 Press 1 (YES).
System Response
4 Press 2 (NO).
System Response
EDIT NARC ACCESS? 1-YES, 2-NO, ESC
5 Press 1 (YES).
System Response
ENTER USER # _ _ _ _
6 Enter the four-digit User # .
System Response
NARC ACCESS DWR1 1-ACCEPT 2-CHG

January 2004

130 Modifying User Profiles Programming the Cart From the Cart

(Contd)
Step Action

7 Do you want to edit this user’s eNarc drawer setting?
If yes, press 2 (CHG) until you see the option that you want.
Press 1 (ACCEPT).
System Response
USER # ENTER NEW NARC CODE
8 Enter a new a four-digit eNarc Narc Access code.
System Response
USER # * * * *, VERIFY NARC CODE * * * *
1-YES 2-NO
9 Verify that the code is correct and press 1 (YES).
System Response

January 2004

Programming the Cart From the Cart Deleting a User 131

Deleting a User

Introduction If your cart requires SPECIFIC access codes, you can delete user profiles that
you add to the cart.
Note
The type of configuration (GENERAL or SPECIFIC) that your cart uses is
specified in the ACCESS CODE section of your cart settings. For more

Procedure Complete the following procedure to delete a user.

Step Action

Reference
Mode on page 97.
System Response
1-RECALL EVENTS
2-EDIT PROGRAM
System Response
3 Press 1 (YES).
System Response

January 2004

132 Deleting a User Programming the Cart From the Cart

(Contd)
Step Action

4 Press 2 (NO).
System Response
5 Press 2 (NO).
System Response
DELETE USER? 1-YES, 2-NO, ESC
6 Press 1 (YES).
System Response
ENTER USER NUMBER TO DELETE _ _ _ _
7 Enter the four-digit User #.
System Response
DELETE USER XXXX CONFIRM 1-YES 2-NO
8 Verify that the User Number that displays is correct. Press 1 (YES).
System Response
DELETE USER? 1-YES, 2-NO, ESC

January 2004

-133
133

A
Event Master List

Event Codes This appendix describes the codes that display on the LCD when you use Recall
Events mode or on the Cart Host software log file.

Event # Cart Text Cart Host Text Comment

1 Invalid Code Invalid Code Invalid access code
entered

2 Code Access Code Access Cart opened by access
code

3 Key Access Key Access Cart opened with key

4 Manual Manual Cart closed manually
Secured Secured

5 Keypad Keypad Cart closed with keypad
Secured Secured secure

6 Auto Secured Auto Secured Cart closed after auto-
secure timeout

7 Narc Secured Narc Secured Narcotics drawers all
closed

8 Power Power Power restored to the
Restored Restored cart

9 Narc Access Narc Access Narcotics drawer access
allowed

10 Ovrrd Access Override Override access allowed
Access (Continued on next page)

January 2004

134 Event Master List

(Contd)

11 3 Bad Codes 3 Bad Codes Three bad access codes
were entered

12 NARC Open Secure Drawer Narcotic drawer open
Sec Opened when access not
allowed.

13 Secure Fault Secure Drawer Lock mechanism in
Fault wrong position after
securing cart

14 Master Prog Master Master programming
Programming mode was entered
Allowed

15 Master Recall Master Recall Master event recall mode
Allowed was entered

16 User Edit User Edit Personal edit mode was
Allowed entered

17 Master Cd Chg Master Code Master access code was
Changed changed

18 Mod Access Access Code A users access code
Cd Changed was changed

19 Mod User User Access A users access level was
Level Level Changed changed (admin/normal)

20 Mod Narc Narc Access A users narcotics access
Acces Level Changed level was changed
(none, 1, 2 or both)

21 Mod Narc Narc Code A users narcotics access
Code Changed code was changed

22 Add User User Added A user was added

23 Delete User User Deleted A user was deleted

January 2004

Event Master List 135

(Contd)

24 Mod AutoSec AutoSecure The auto-secure time
Dl Delay was changed
Changed

25 Mod Prsnl Edit Personal Personal editing was
Editing enabled or disabled
Changed

26 Modify Time Time Changed The time was changed

27 Modify Date Date Changed The date was changed

28 Modify Alarm Alarm Enable Alarm was enabled or
Changed disabled

29 Modify Alm Lvl Alarm Level The alarm level was
Changed changed

30 Mod Narc Cd Narc Code Narcotics code was
Tp Type Changed changed to specific or
general

31 Mod Ovrrd Override Code The override code as
Code Changed changed

32 Mod GenNarc General Narc The general narcotics
Cd Code Changed code was changed

33 Mod Gen Acc General The general access code
Cd Access Code was changed
Changed

34 Spr Mastr Alwd Super Master Super master access
Access was allowed
Allowed

35 Narc1 Acc Narc1 Access Access was allowed to
Alwd Allowed narcotics drawer 1

January 2004

136 Event Master List

(Contd)

36 Narc2 Acc Narc2 Access Access was allowed to
Alwd Allowed narcotics drawer 2

37 Mod Narc1 Alm Narc1 Alarm Narcotics drawer 1 alarm
Changed was enabled or disabled

38 Mod Narc2 Alm Narc2 Alarm Narcotics drawer 2 alarm
Changed was enabled or disabled

39 Mod Accs Cd Access Code Access code was
Tp Type Changed changed to general or
specific

40 Mod Key Beep Key Beep Key beep was enabled
Changed or disabled

41 Mod Custom Custom Port Port used for custom
Prt Changed input was changed

42 Mod Mtn Motion Detect Motion detect level was
Detect Changed changed

January 2004

-137
137

B
Troubleshooting

General Tips If the cart does not function properly try the following:
Use the red Reset button on the back of the cart to restart the cart.
Make sure the charger is connected at the cart and at the wall. If the battery
was completely discharged it may take several minutes to recharge enough to
operate cart.
Use the main key to unlock the cart and call your supervisor for further
assistance.
You can also use the eNarc override located in the rear service panel.
To access this override you must open the back panel by pushing the
black release button until it extends, then turn clockwise.

The override uses a tubular key and the lock is located in the back
divider panel in one of the four holes. Insert the key, turn and hold while
opening the eNarc drawer.
If the LCD indicates an incorrect code, please see your supervisor for the
correct code.
If none of these tips remedy the problem, please contact your supervisor or
Artromick Technical Support 24/7 at 800-848-6462.

Restarting Your Restarting your cart is similar to restarting your PC. Occasionally a procedure
Cart requires that you reset the cart.

To restart the cart, press the red Reset button on the back of the cart. This red
button is located directly above the charger connector.

January 2004

138 Troubleshooting

January 2004

-139
139

C
Setup Guides

Cart Settings This table describes the settings on the cart. It also describes what the factory
default cart setting is, available options for the setting, and whether the setting can
be adjusted from the cart’s keypad.

The Setting The Factory My Setting Can I Adjust
Name is… Default for Options Are… This From
This Setting the Keypad?
is…

Serial No. M(S)1000000 N/A No

HW/FW Rev. 1.00/1.02 N/A No

Super Master Preset N/A No

Cart Name Account Name 20 Characters No

Cart Number 1-? 4 Digits No

Cart Master 7777 Four digits Yes

Cart Override 5555 Four digits Yes

User Code Type General General or Yes
Specific

General Access 1234 Four digits Yes
Code

eNarc Code General General or Yes
Type Specific

January 2004

140 Setup Guides

(Contd)
Name is… Default for Options Are… This From
This Setting the Keypad?
is…

eNarc General 4321 Four digits Yes
Code

Auto Secure 5 mins. 1 – 99 mins. Yes
Delay

Motion Detector 5 Off – 10 Yes

Personal Editing No Yes or No Yes

Alarm Enable On On or Off Yes

eNarc Alarm On On or Off Yes

Beeper Level Med Off, low, Med or Yes
High

Key Beep On On or Off Yes

Light Timeout 1 1 – 99 Yes

eNarc Number None None, 1, or 2 No

Host port Comm 1 Comm 1,2,3, No

Printer port Comm 1 Comm 1,2,3, No

Custom port None Comm 1,2,3, Yes

Time EST 12 Hour Format Yes

Date Current Month/Day/ Year Yes


January 2004

Setup Guides 141

Default User At the factory, Artromick programs your cart to include one default user that can
Sheet be used with Specific configurations. This enables you to switch between Specific
and General configurations without negatively impacting your ability to access the
cart.

This table describes the default user that Artromick initially programs on the cart
for use with Specific configurations.

The first two columns (“The Setting Name is…” and “The Factory Default for This
Setting is…”) describe the name of the setting and the default value that Artromick
programs at the factory, respectively.

The second two columns (“My Setting Options Are…” and “Can I Adjust This
From the Keypad?”) can be used as a reference if you want to set up additional
users after the cart is delivered.

Name is… Default for This Options This From the
Setting is… Are… Keypad?

User ID 3333 0001 – 9999 Input new only
or delete

Name (Blank) 10 Characters No

Override Off On or Off Yes

User Type Administrator Administrator/ Yes
Normal

Access Code 3333 4 Unique Yes
Numbers

Narc Access Drawer 1 & 2 None, Drawer Yes
1, 2,
1&2

Narc Code 4444 0000 – 9999 Yes

Extended ID (Blank) 16 Characters No

January 2004

142 Setup Guides

January 2004

Avalo AC Medication Cart Host Software Manual

Index
Symbols setting 24, 26, 104, 105
Auto Secure setting 69
*.crt 39, 58
AutoLock
*.log 39
system 24
*.usr 39, 73, 79
timer 4, 26
and cart movement 26
A AutoLock timer
AC Systems Support Panel 7, 23, 46 activity 26
access relock process 26
access card 17 using 26
Access Code and Access Card 18 automatic relock, narcotics drawers 28
Access Code only 16 Avalo Cart Host 42
alarms 20
cart 4, 15 B
code and access card 18
battery 4
denied 19
charging 22
Host software 42
low 32
Host software cart settings file 66
low power 22
Host software log file 54
recharge time 23
key 19
testing 22
messages 20
Battery button 5
problems 19
BATTERY NEEDS RECHARGED SOON 22
access card 4, 9, 15, 17, 18, 20
BATTERY STATUS UNAVAILABLE 22
denied 19
baud 47
access code 4, 9
Baud Rate 62
incorrect 19
setting 106, 122 beeper level setting 60, 103
Access Code field 74, 75, 76, 86 Bits per Second 47
accessing
Host software user file 79 C
Active field 85 cart
activity monitor 26 access 4, 15
Add Group 82 problems 19
Admin user role 8, 73, 83, 86, 122 access methods 15
alarm 19, 24 access with code only 16
access 20 activity tracking 4
eNarc 28 auto secure 4
setting 60, 104, 105 components 4
Alarm Enable check box 60 controls 4
Alarm/Beeper setting 69 features 4
Allowed drop-down list 59 modifying settings 108
Always Required check box 61 movement 26
audit tracking 99 reading the 80
auto secure secure function 24
function 4 settings 4

January 2004

ii Avalo AC Medication Cart Host Software Manual

list 69, 103 Custom Port drop-down list 63
modification procedure 108
modifying 103 D
writing to the 81
Data Bit 62
Cart Access Reset Button 7
Data Bits 47
Cart Codes setting 69
Date field 51, 52
Cart fields 58
DATE setting 107
Cart Host software 9, 38, 39
definitions
Cart Master field 59 cart settings 58, 103
Cart Override field 59
general 9
CART OVERRIDE user access setting 122
Delay field 59
Cart setting 69
Delete User button 94
cart settings
deleting
Host software modifications 69
Host software user 93
reading from cart 67
deleting users 131
writing 68
Description field 52
Cart Settings file 9
Device Manager 47
cart settings file 39, 58
documentation conventions 3
accessing 66
Alarm/Beeper 69
Auto Secure 69 E
Cart 69 Edit User dialog box 90, 91
Cart Codes 69 electronic keyless narcotic storage 4, 5, 28
Com Port Setup 69 eNarc 4, 61
creating 58 alarms 28
Light Timeout 69 drawers, access 123
Narcotics 69 messages 28
Personal Editing 69 modifying settings 129
Time/Date 69 using 28
User Codes 69 eNarc button 5
CartHost 42 ESC button 5
cascade feature 39 Event field 52
Charge Input 7 event recall 4
CHARGE outlet 23 exiting 99
CHG CART MASTER CODE setting 106 link to host 99
Clear button 6 printing 99
Close 63 procedure 100
Close button 52 reviewing 99
Code Type drop-down list 62 Extended ID field 74, 75, 76, 87
Code Type field 51
COM port settings 47 F
configuring 47 Function button 5
COM port setup 62
Com Port Setup 47
Com Port Setup setting 69
G
communication ports 7 General Code field 61, 62
Communications (COM) Port
settings 43 H
configuration Host Port drop-down list 62
COM port 47 Host software 9, 38, 39
connector panel 7, 46 access 42

January 2004

Avalo AC Medication Cart Host Software Manual

deleting users 93 Minutes field 60
installation 40 monitoring 26
log file 51 moving the cart 26
modifying cart settings 69 MTN DETECTOR setting 26, 59, 104, 105
modifying eNarc access 91
HW/FW Rev field 58 N
Name field 51, 52, 58, 73, 86
I Narc 1 Alarm check box 60
ID field 52, 73, 85 NARC 1 ALARM setting 104, 105
idle mode 26 Narc 2 Alarm check box 60
installation NARC 2 ALARM setting 104, 105
Host software 40 NARC ACCESS DWR user access setting 74,
installation, software 75, 76, 83, 86, 123
requirements 38 Narc Code field 74, 75, 76, 87
Intelligent Power Management System 22 NARC CODE setting 106
narcotic code 10
K narcotics drawers 4, 28
accessing 29
key access 4, 15, 19
automatic re-lock 28
Key Beep check box 60
Narcotics setting 69
KEY BEEP setting 104, 105
night light 4
keypad buttons 5
adjustable timer 32
keypad, securing cart with 24
time interval 32
Keyswitch user role 8
using 32
Normal user role 8, 73, 83, 86, 122
L Num Drawers drop-down list 61
LCD 9 Num field 52
Level drop-down list 60 Number field 58
light
auto shut-off 32 O
time interval 32
using 32 OK button 83, 87
Light button 5 Override check box 74, 75, 76, 86
LIGHT ON setting 107 override code 4, 10
Light Timeout 60 using 30
Light timeout setting 69
LINK TO HOST OPEN 49 P
log file 9, 39 Parity 47, 62
accessing 54 PC fields 59
creating 53 Personal Editing field 52
definition 51 PERSONAL EDITING setting 106
introduction 51 Personal Editing setting 69
updating 54 personal identification number (PIN) 9
pharmacy, restocking 4
M PIN 9
user access code 74, 75, 76, 86, 87, 122
master code 9, 45, 98
Power Output 7
Master Event List 51
power requirements 22
messages
Printer Port drop-down list 62
access 20
Program Group 41
eNarc 28

January 2004

iv Avalo AC Medication Cart Host Software Manual

programming mode 10 Time field 51, 52
entering 97 TIME setting 106
procedure 97 Time/Date setting 69
tracking events 99
R Type drop-down list 61
type styles in this guide 3
Read Cart 10, 39, 52, 58, 63, 64, 67, 73, 78, 80
reading the cart 80
rear panel 7 U
recall events user # 10
navigation 99 user access 4
recall events mode 10, 99 access card and code 18
recharge battery 22 access card only 17
Recharger Unit 23 deleting 131
relock time interval 4 key 19
Reset button 4, 7 methods 15
restocking, override code 4 modifying eNarc settings 129
modifying settings 127
S navigating settings 102, 120
night light 32
secure
roles 4
manually 25
settings 122
with keypad 24
User Codes setting 69
Secure button 5
user file 10, 39, 78, 80, 84, 88, 89, 91, 93
secure drawers 4
access 79
types of access 123
creating 73
secure function 4
user roles
Secure Time field 52
Admin 73, 83, 86, 122
security 4, 19
Normal 73, 83, 86, 122
Serial No. field 58
User Type field 73, 83, 86
settings
USER TYPE user access setting 122
auto secure 24
user types, cart 8
cart
defined 58, 103 USER# user access setting 122
modifying 103 users, adding 121
complete list 69, 103 Users/Events field 58
definitions 122
modifying cart 108 W
modifying eNarc 129 Write Cart 11, 39, 58, 63, 68, 73, 81
modifying user access 127
user access 122
Setup button 62
setup.exe 40
SN field 51
software, Host 9
Stop Bit 62
Stop Bits 47
system requirements 38

T
terms, general 9

January 2004

Artromick Ac Hostguide304 for Hospital Computing Solutions

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