Acquisition of books
- 2. INTRODUCTION COLLECTION DEVELOPMENT, AN IMPORTANT FUNCTION OF THE LIBRARY, SHOULD BE BASED ON SUCH POLICIES AND PROGRAMMES AS: A. THE LIBRARY ENABLE TO RECEIVE REGULARLY THE BOOKS, PERIODICALS, REPORTS, MEMORANDA, STANDARDS, SPECIFICATION, ETC. , PUBLISHED ALL OVER THE WORLD AS QUICKLY AS POSSIBLE; AND B. FACILITATE TIMELY ACCESS TO USER OF THE ORIGINAL DOCUMENTS REQUIRED AND ALSO ENABLE THEM TO BE CONTINUOUSLY AWARE AND KNOWLEDGEABLE ABOUT THE DEVELOPMENTS IN THEIR RESPECTIVE AREAS OF INTEREST.
- 3. ACQUISITION DEPARTMENT • SELECTION REQUIRES • ACQUISITION/ PROCUREMENT REQUIRES • ACCESSIONING REQUIRES
- 4. FUNCTIONS OF ACQUISITION • THERE ARE THREE TYPES OF FUNCTIONS ARE AS FOLLOWS: 1. DOCUMENT SELECTION. 2. DOCUMENT PROCUREMENT. 3. DOCUMENT ACCESSIONING.
- 6. DOCUMENT PROCUREMENT • THE LIBRARY HAS TO PROCEED WITH THE PROCUREMENT , THE WORK OF PROCUREMENT IS 1. PLANNING 2. PROCEDURE
- 7. 1. PLANNING OF PROCUREMENT i. MEANS OF PROCUREMENT BOOKS ARE ACQUIRED BY FIVE DISTINCT METHOD . a) GIFTS / DONATIONS b) EXCHANGES c) PURCHASE d) INSTITUTIONAL MEMBERSHIP e) DEPOSIT SYSTEM
- 8. ACQUISITION THROUGH PURCHASE 1. TENDER SYSTEM 2. QUOTATION METHOD 3. DIRECT ORDERING WITH PUBLISHERS 4. STANDING VENDOR METHOD 5. DEALER LIBRARY PLAN (DLP) 6. STANDING ORDER 7. BOOKS – ON – APPROVAL 8. OPEN PURCHASES
- 9. PLANNING OF PROCUREMENT CONT. ii. TERMS AND CONDITIONS SUPPLY a) TRADE DISCOUNTS b) CONVERSION RATES OF CURRENCIES c) OTHER CONDITIONS OF SUPPLY
- 10. III. TYPES OF ORDER A. SPECIFIC ORDERS B. BLANKET ORDERS C. STANDING ORDERS D. PRE-PAID ORDERS
- 11. 2. ORDERING PROCEDURE a. PRE – ORDER WORK b. ORDER PLACING WORK c. SUPPLY RECEIVING WORK
- 12. A. PRE – ORDER WORK i. INVITATION OF TENDERS OR QUOTATIONS ii. TABULATING THE QUOTATIONS iii. FIXING THE SUPPLIERS OR APPOINTING STANDING VENDERS , AND iv. SIGNING THE CONTRACTS b. ORDER PLACING WORK i. TALLYING ii. SCRUTINY AND ELIMINATION iii. SORTING iv. COSTING ESTIMATING v. LISTING vi. TRANSMITTING vii. FILING
- 13. C. SUPPLY RECEIVING WORK i. TAKING DELIVERY ii. TALLYING, COLLECTING AND CHECKING iii. CARD PICKING AND NOTING IV. TRANSMITTING FOR ACCESSIONING
- 14. PROBLEMS IN ACQUISITION a) CONFLICTING FACTORS OF DEMAND, SUPPLY AND FINANCE; B) THE SITUATION CREATED BY FAR-OFF BOOK MARKETS; C) THE DIFFICULTIES IN DEALING WITH LOCAL BOOK SUPPLIERS; d) THE PROBLEMS RELATING TO FOREIGN PUBLICATIONS; E) THE SPECIAL PROBLEMS CONCERNING INDIAN PUBLICATIONS; F) PUBLICATIONS NEEDING PRE-PAID ORDERS ; AND G) THE QUESTION OF OUT- OF- PRINT ORDER AND RARE BOOKS.
- 15. DOCUMENT ACCESSIONING A. PLANNING B. FACTORS IN PLANNING C. ACCESSION REGISTER D. ACCESSION PROCEDURE
- 16. A. PLANNING i. DEFINITION OF “VOLUME II. PERIODICAL PUBLICATIONS
- 17. B. FACTORS IN PLANNING i. DOCUMENTS ACQUIRED BY THE BOOK ORDER SECTION II. DOCUMENTS ACQUIRED BY THE PERIODICAL SECTION III. DOCUMENTS RECEIVED AS UNSOLICITED GIFTS IV. DOCUMENTS RECEIVED ON EXCHANGE.
- 18. C. ACCESSION REGISTER • THE ACCESSION REGISTER IS THE BASIC RECORD IN THE LIBRARY ABOUT EACH DOCUMENT FORMING PART OF ITS COLLECTION. • THE GENERAL IN LIBRARIES HAVE A SINGLE REGISTER IN WHICH ALL TYPES OF DOCUMENTS WHETHER PURCHASED OR RECEIVED AS GIFT OR ON EXCHANGE OR DEPOSIT ARE ENTERED. • THE CARD USED AT THE STAGE OF BOOK SELECTION WILL BE CONVERTED INTO THE ACCESSION CARD AND FILED IN THE ACCESSION NUMBER SEQUENCE AND KEPT UNDER SAFE CUSTODY.
- 19. D. ACCESSION PROCEDURE i. ARRANGING THE BILLS AND THE BOOKS IN A PARALLEL SEQUENCE ii. ENTERING DETAILS IN THE ACCESSION REGISTER iii. WRITING THE ACCESSION NUMBER ON EACH BOOK iv. CERTIFYING THE BILLS v. TRANSMITTING THE BILLS FOR PASSING WORK vi. TRANSMITTING THE BOOKS FOR PROCESSING vii. NOTING AND FILING THE CARD
- 20. E. PASSING OF BILLS i. CHECKING ii. CERTIFYING iii. PASSING iv. TRANSMITTING
- 21. NON-BOOK MATERIALS (NBM) i. SOUND RECORDINGS; ii. VIDEO RECORDINGS, INCLUDING INTERACTIVE VIDEO DISCS; iii. GRAPHIC MATERIALS – PHOTOGRAPHS,ILLUSTRATIONS,POSTCARDS AND SLIDES; iv. MICRO- COMPUTER SOFTWARE, INCLUDING CD-ROM
- 22. RECORDS AND REGISTERS 1. BOOK SELECTION CARD 2. BUDGET ALLOCATION REGISTER 3. ACCESSION REGISTER 4. WORK DIARY 5. FILES
- 23. THANKS