Activity 9 Team Cadmium

CREATIVE INDUSTRIES: BUSINESS PERSPECTIVES
1 | PREPARED BY TEAM CADMIUM. AUGUST 14, 2015
ACTIVITY 9 - TEAM CADMIUM DOCUMENTS
TABLE OF CONTENTS
GALLERY PROJECT - TEAM TIMELINE ............................................................................2
GALLERY PROJECT - MANAGEMENT AND COMMUNICATION PLAN ..............................3
1 INTRODUCTION ........................................................................................................3
1.1 PURPOSE & SCOPE OF COMMUNICATIONS MANAGEMENT PLAN .........3
2 COORDINATOR & TEAM MEMBERS IDENTIFICATION & ANALYSIS.......................4
2.1 COORDINATOR, TEAM MEMBERS & GOALS..............................................4
3 COMMUNICATIONS MATRIX ..................................................................................10
3.1 COMMUNICATION VEHICLES...................................................................10
3.2 PROJECT MEETINGS................................................................................11
3.3 PROJECT REPORTING & DELIVERABLES................................................13
GALLERY PROJECT – TEAM ORGANOGRAM..................................................................17
GALLERY PROJECT – TEAM LOGO AND TEMPLATE ......................................................18
1 LOGO DESIGN.........................................................................................................18
2 MAIN LOGO AND USAGE ........................................................................................19
3 SUBSIDARY LOGO AND USAGE..............................................................................20
4 AVATAR AND USAGE ..............................................................................................21
5 TYPOGRAPHY..........................................................................................................22

GALLERY PROJECT - TEAM TIMELINE
DOCUMENT AUTHOR: IAN RICHMOND

GALLERY PROJECT - MANAGEMENT AND COMMUNICATION PLAN
1 INTRODUCTION
PURPOSE & SCOPE OF COMMUNICATIONS MANAGEMENT PLAN
The purpose of this document is to define the communications goals and strategies of the Gallery project. These high-level
strategies and goals are intended to provide guidance in planning and measuring results of the current and future
communications efforts.
The Gallery project Communications Management Plan (CMP) defines the project’s structure and methods of information
collection, screening, formatting, and distribution of project information. It also outlines understanding among project team
regarding the actions and processes necessary to facilitate the critical links among people, ideas, and information that are
necessary for project success.
The overall objective of a Communications Management Plan is to promote the success of project by meeting the information
needs of IDI and outline the goals of the communications efforts to reach and inform each team member.
Without detailed plans for communications activities that identify the organizational, policy, and material resources needed to
carry them out, the Gallery project will not be able to secure needed resources, coordinate efforts with team members, or report
its activities and results to IDI.
Communications planning activities identify the appropriate level of communication for team, what information should be
distributed and the frequency of communications. This plan should also include the vehicle of communications (email, live
meetings, etc). The risk of insufficient planning could result in failure to accomplish key project objectives, duplication of effort.

Gallery project communications efforts should be based on this explicit, detailed Communications Management Plan, with a
matrix of specific actions addressing communications needs of relevant IDI Activities. Success for Gallery project
communications should be measured against planned objectives.
The intended audience of the Gallery project CMP is Project team; team leader, Creative and Arts Directors, and IDI.
2 COORDINATOR & TEAM MEMBERS IDENTIFICATION & ANALYSIS
COORDINATOR, TEAM MEMBERS & GOALS
Project Communications are the Gallery Project’s primary tool for promoting cooperation, participation, coordination and an
understanding of acceptance between all team members. Gallery Project has four team members and one IDI Coordinator, all
with specific communications goals.

IDI COORDINATOR
NAME Joe Lynch
SPECIALTY Interior Architecture and Design
TITLE Program Leader for Interior Architecture and Design at IDI
RESPONSIBILITIES Provide thorough consultation for Team
Review Final Submission and Comment
GOALS Inform team about the benefits which the Gallery will provide to them.
Support team so they may fully utilize the functions of the Gallery project
in their key educational processes.
Participate in the communications feedback loop, by providing comments
back to the messenger based on the message received and Help keep
team on track.
Promote the team participation.
Review all tactical documents to ensure that they meet project and
activities criteria as set by IDI.
CONTACT IDI address Joe Lynch
E-mail address joe.lynch@idesigni.co.uk
COMMENTS

TEAM MEMBER #1
NAME Carlos Villarreal Kwasek
SPECIALTY Illustration
TITLE Team Leader
RESPONSIBILITIES Assigning tasks
Arranging meetings and Agenda planning
Developing sketches and Research
GOALS Inform and secure commitment from team to support and participate in the Gallery project.
Inform team on the need for the Gallery project, its scope, and progress of implementation.
Secure timely team participation in the definition of common functions that will be integrated into the Gallery project
design and development.
Participate in the communications feedback loop, by providing comments back to the messenger based on the
message received
Promote the team participation.
Participate in the Gallery project by all communication vehicles, with appropriate resources, program management,
and policies to support participation.
Develop communications messages, tasks, materials and activities that respond to the needs of team
Review all tactical documents to ensure that they meet “plain language” criteria.
CONTACT Skype address carloseies
E-mail address carlos@carlosvk.info

TEAM MEMBER #2
NAME Hiba Abu Heija
SPECIALTY Interior Design
TITLE Creative Director
RESPONSIBILITIES Idea Generation
Developing sketches and Research
GOALS Evaluate the Project Communications plan by measuring against IDI Activity criteria Inform team on scope, and
progress of implementation.
message received.
and policies to support their participation.
CONTACT Skype address hiba_abulheija
E-mail address hibaabulheija@gmail.com
COMMENTS

TEAM MEMBER #3
NAME Ian Richmond
SPECIALTY Communication Designer
TITLE Art Director
RESPONSIBILITIES Define the Art Direction for the rest of the team to follow. Design Layout template, logo and other
Research and developing graphics
GOALS Inform team on scope, and progress of implementation.
message received.
and policies to support their participation.
CONTACT Skype address canada-ian
E-mail address Richmond.ian@me.com

TEAM MEMBER #4
NAME Nada Nassier
SPECIALTY Communication Designer
TITLE Art Director
RESPONSIBILITIES Define the Art Direction for the rest of the team to follow. Design Layout template, logo and other
Research and developing graphics
GOALS Inform team on scope, and progress of implementation.
message received.
Participate in the Gallery project by all communication vehicles, with appropriate resources, program
management, and policies to support their participation.
Develop communications messages, tasks, materials and activities that respond to the needs of team.
CONTACT Skype address umtousuf
E-mail address nada.nassier@btinternet.com

3 COMMUNICATIONS MATRIX
COMMUNICATION VEHICLES
The Communications Action Matrix is used to define details regarding the communications activities that are used during the
course of the project. The matrix is developed and maintained by the Team Leader and Creative Director. The project team
member’s work together to develop a “matrix” of communications activities around each project milestone.
COMMUNICATIONS VEHICLE #1 Asana.com - a free web based management application
TARGET Team members with IDI Coordinator supervision
DESCRIPTION/ PURPOSE Assign tasks to specific members
Have an overview of progress
Upload Work In Progress (WIP) files
Comments and feedback by team members on WIP
FREQUENCY Daily or as Often as task requires
COMMUNICATIONS VEHICLE #2 IDI Forum – official Program Feedback Forum
TARGET Team members, IDI Coordinator, other teams and supervisors
DESCRIPTION/ PURPOSE General discussion on broader issues, such as the gallery theme or deadlines
Overview of progress
Upload Final works and Activities
Comments and feedback by team members Final Works and Activities
FREQUENCY Daily or as Often as task requires

COMMUNICATIONS VEHICLE #3 Skype
TARGET Team members
DESCRIPTION/ PURPOSE Live Team Meetings for Geographically Dispersed Teams
Discussion on specific issues and Final works and Activities
FREQUENCY As decided upon by team members – at least twice
PROJECT MEETINGS
LIVE TEAM MEETING #1 Tuesday, August 4, 2015
DESCRIPTION/ PURPOSE Feedback and agree on a final team organization, rules,
timeline and titles.
Feedback and choose a Gallery Theme.
Agree on the next step and further meetings, if necessary.
PARTICIPANTS Carlos Villarreal Kwasek, Hiba Abu Heija, Ian Richmond and
Nada Nassier
TIME GMT 14:00
DESIGNATED TIME 1 hour and 20 minutes
LED BY Team Leader Carlos Villarreal Kwasek
3.2

LIVE TEAM MEETING #2 Sunday, August 16, 2015
DESCRIPTION/ PURPOSE Narrow down research and Settle on Gallery theme and display
material
Nada Nassier
TIME GMT 14:00
DESIGNATED TIME 1 hour
LIVE TEAM MEETING #3 DAY, MM DD, YY
DESCRIPTION/ PURPOSE Further discussion, if needed.
Nada Nassier
TIME GMT 14:00
LIVE TEAM MEETING #4 DAY, MM DD, YY
DESCRIPTION/ PURPOSE Further discussion, if needed.
Nada Nassier
TIME GMT 14:00

PROJECT REPORTING & DELIVERABLES
REPORT DESCRIPTION / PURPOSE
INTERNAL/EXTERNAL
VERIFICATION
COMMUNICATI
ON VEHICLE
Task Each task is assigned to two or more people. This is a sprint team. This team
will report back to the entire group with a draft or WIP for comments. After
discussion and critique the sprint team will work on the final proposal.
Internally verified by
team members
Asan.com
IDI Forum
Final Art Considered when the text, sketch or layout has been approved and has been
refined to final quality. Gathering references; Polishing design or cleaning an
art; these are processes for final quality
Post Mortem After completing each task the sprint team will provide feedback about
workflow. For example what practices were good? What practices could be
improved or replaced with others. This feedback is for us to revise future
progress. This report should be short and it should be posted on the IDI
forum.
Follow up Before final delivery we should revise all material once again and address any
final changes. After delivery I would suggest a post mortem: what went wrong
and what could have been done differently. I think this will help us to write
our individual self-assessments.
3.3

DELIVERABLE DESCRIPTION / PURPOSE
INTERNAL/EXTERNAL
VERIFICATION
COMMUNICATI
ON VEHICLE
Activity 9 Prepare a series of reports to illustrate your understanding of the workings of a
professional team, and how this may be incorporated into your current team
situation. After organizing your team you need to make and submit at least two of
the following reports that should reflect the conversations and agreements
taking place and prepare your live meeting for Activity 10
1.Team Organogram
2.Communication Management Plan
3.Team Operating Agreement
4.Project Timeline
First Internally verified
by team members
Followed by External
verification by IDI
Asana.com
Then IDI
Reflection A critical comment of between 250 and 350 words on teamwork experience IDI Forum
Activity 10 Each team should agree and confirm in advance who will author and upload each
of the professional reports to be completed at this stage. To include:
1.Meeting Agenda
2.Project Schedule, Timeline and/or Program
3.Meeting Minutes or Contact Report
by team members
verification by IDI
Asana.com
Then IDI
Activity 11 During this activity you will:
Participate in team sessions on the Forum to generate ideas
Contribute to team discussions and decisions to finalize the project content
Confirm and carry out specific tasks to complete any individual creative work
Collate all work together into one collaborative document
Participate in the creation of a combined team presentation
by team members
verification by IDI
Asana.com
Then IDI
Reflection A critical comment on Gallery production experience IDI Forum

APPENDIX A: KEY TERMS AND ABBREVIATIONS
TERM DEFENITION
Draft or WIP (Work In
Progress)
A version of something (such as a document) that you make before you
make the final version. (Webster, 2015)
Task A usually assigned piece of work often to be finished within a certain
time. (Webster, 2015)
Final Art Happening as a result: happening at the end of a process. (Webster, 2015)
Postmortem The post-mortem analysis serves for the collection of experience in
organizations. It enables the identification and processing of experiences
in the field of projects. (Schieg, 2007)
Team Organogram Another word for organization chart (2015)
Team Timeline A schedule of events and procedures. (Webster, 2015)

APPENDIX B: BIBLIOGRAPHY
Villarreal Kwasek, C. (2015) Management and Communication Plan. Available at:
https://app.asana.com/0/41331822485527/43531696359832 (Accessed: 4 August 2015)
Webster, M. (2015) ‘draft’, Merriam Webster Dictionary
Webster, M. (2015) ‘task’, Merriam Webster Dictionary
Webster, M. (2015) ‘final’, Merriam Webster Dictionary.
Schieg, Martin. (2007) 'Post‐mortem analysis on the analysis and evaluation of risks in construction project management',
Journal of Business Economics and Management, 8:2, 145-153 [online] Available at
http://www.tandfonline.com/doi/pdf/10.1080/16111699.2007.9636162 [Accessed on 14 August 2015]
Dictionary.com (2015) ‘organogram’, Dictionary.com.
Webster, M. (2015) ‘time line’, Merriam Webster Dictionary
DOCUMENT AUTHORS: CARLOS VILLARREAL KWASEK AND HIBA ABU HEIJA

GALLERY PROJECT – TEAM ORGANOGRAM
.
DOCUMENT AUTHORS: NADA NASSIER AND CARLOS VILLARREAL KWASEK

GALLERY PROJECT – TEAM LOGO AND TEMPLATE
1 LOGO DESIGN

2 MAIN LOGO AND USAGE

3 SUBSIDARY LOGO AND USAGE

4 AVATAR AND USAGE

5 TYPOGRAPHY
DOCUMENT AUTHOR: IAN RICHMOND

Activity 9 Team Cadmium

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