Adamson "Initiating the Project"
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The document outlines a webinar session focused on project management, emphasizing the importance of zero phase planning, defining projects, and evaluating management approaches. It contrasts predictive and adaptive project management styles, examining factors that influence their suitability based on organizational culture and project characteristics. Future sessions will cover topics like agile methodologies and project management in academic libraries, highlighting key planning tools and strategies.
Adamson "Initiating the Project"
- 1. Session 2 March 1, 2019
- 2. Overview for Today Webinar Interactivity: Questionnaire •Benefits at organizational and project Levels •Basic definitions and vocabulary Recap Last Week •Academic libraries in context •Key concepts presented Review importance Zero Phase Planning in Detail Evaluating Approaches: Selecting Based on Suitability
- 3. Future Schedule March 8: Predictive Planning: a Baseline March 15: Types of Adaptive Project Management March 22: Adaptive Planning with Scrum March 29: Agile in Information Technology / Documentation April 5: PM Education / Complex Organizations Issues April 12: PM in Academic Libraries
- 4. History of Project Management as a Field
- 5. The Importance of Gantt Chart Software: Team Gantt www.teamgantt.com (single user free)
- 7. Project Definition Zero Phase: Deep Dive
- 8. Agreed Upon Pre-Project Planning Objectives. Define aims, objectives, and outcomes as much as possible Resources. Identify up front potential human resources, budgets, etc. Priorities. Given objectives & required resources, how does this project fare as a strategic priority? Planning. Develop overall plan for the project for discussion to clarify and further adjust Approvals. This is all done in advance of moving to a system to manage.
- 9. Defining the Project • What is the project? • Who wants it? • Who does the work? • What is the time frame? • What resources have been allocated? • What are the knowns and unknowns? • How do you manage communications? • How is the work done and managed? • How do you evaluate results? • What are the risks and opportunities? • What is the input from stakeholders?
- 10. Evaluating Approaches Selecting a Style of Project Management
- 11. Predictive vs Adaptive: One View
- 12. Favors Predictive Approach • Management wants predictability of deliverables • Necessary to approve budget, timeline, scope • The parameters of the project are unlikely to change • The project development process is thoroughly documented • Advantage of management approval in advance • Heavy upfront planning – reduces problems later with poor definition and scope • Owner prefers to say ‘just go do’
- 13. Factors Favoring Adaptive • Environment with appetite for evolution and change • Unknowns of new technology, vague projects • Get feedback early and often (learning important) • Digital world struggles with accurate estimates • Clients willing to make themselves available • Client team member is empowered to make decisions
- 14. Comparison of Major Types Predictive Results & Features are set Plan for Time and Cost Adaptive Time & Cost are set Features involve iterative development Hybrid Many variations Often bigger picture plan with adaptive development cycles According to PMI, 1 in 5 projects are Agile; 1 in 5 projects are Hybrid.
- 15. Three Major Criteria for Adopting Approach Culture. Preferences of the organization. Team. Experience of project leaders & teams and access to project owners (clients). Types of Projects. Stable goals or high uncertainty?
- 16. Assessing Suitability Buy-in. Senior sponsor support for agile? Trust. Stakeholders trust team? Decision-making. Autonomy for local decisions? Team size. Core team? Small is 1-9 members. Experience levels. Agile PM experience? Access. Daily access to at least one customer representative? Change. Requirements likely to change on monthly basis? Model based on PMI’s Agile Practice Guide, Appendix 3 Criticality. Loss due to failure. Delivery. Built and evaluated in portions?
- 17. 0 10 20 30 40 Series… Radar Chart: Spider Diagram Suitability Boehm & Turner, Balancing Agile with Discipline https://leadinganswers.typepad.com/leading_answers/files/agile_suitability_filters.pdf
- 18. End of Session