Adding a Job Order in Illinois JobLink - Employers

Editor's Notes

• #3: Log into JobLink. Your home page displays. In your account menu, click My Job Postings. Your list of active job postings displays. To create a new job posting, click Post a New Job. If you recently created your employer account and it hasn’t been approved yet, you can still create job postings but they will not be visible to the public until your account is approved.
• #4: Creating a job posting is a six step process. Step 1 is Post a Job. Answer all of the required questions. Required questions are marked with an asterisk. Some information is optional. However, the more information you provide, the more attractive your job will be to job seekers. It will also help IllinoisJobLink provide you with better automatic resume matches. Type the job title. A drop-down list may display as you type to help you refine your job title. A more specific job title will result in better resume matches. You may select a suggestion from the drop-down or continue typing. The date you want the job made public defaults to the current date. The expiration date defaults to 30 days in the future. You can edit either or both of these dates if necessary. Enter the number of positions available and Type the years and months of experience required for the job.
• #5: Select the education level required for this position. If you select Some High School or Less or High School Diploma or Equivalent, you may also select the required minimum educational functioning level. To learn more about educational functioning levels, click the EFL Descriptions link. It is NOT required that you select a minimum educational functioning level.
• #6: Continue scrolling down the Post a Job page, providing, at a minimum, all of the required information. In the other shift schedules description box, you can enter additional information about shifts, such as “Weekends and holidays required.” You must answer the H-1B question. This question relates to jobs supporting recruitment of foreign professionals in specialty occupations. If you select Yes for “Is your company a Registered Apprenticeship sponsor?” you must provide your company’s apprenticeship registration number. If you select that driving is an essential function of the job, you will be asked to select the type of driver’s license and any endorsements or restrictions, if appropriate. When you are finished, click Go to Next Step: Build Job Description. Clicking this button saves your work so far. After clicking this button, if you exit before completing the job posting, it will appear in your On Hold Job Postings list.
• #7: If the job title for this job posting matches more than one occupation, a list of those occupations will display. Select the occupation that best matches the duties for this job posting.
• #8: Step 2 is Job Description. During this step you will provide the wage information, job description, and any special credentials required. To view state-specific market wage information for the occupation on careeronestop.org, click the “Market wage information…” link. Select whether you want to display wage information on the job posting. You can choose to hide the wage information from job seekers by selecting No. Select how wages are paid for the position. If you select Annual or Hourly, you must provide the minimum and maximum starting wage or salary. If you select “Other” for “How are wages paid for this position”, you do not have to provide the minimum and maximum starting wage or salary, but you do have to provide an explanation in the “Salary other explanation” box.
• #9: Continue scrolling down the Job Description page, providing, at a minimum, all of the required information. In the “What is the job description?” text box, type or copy and paste the job description. You can format text with bold, italic, and bulleted or numbered lists. To check your spelling, click the Check spelling link. You can also upload the job description. The file must be Microsoft Word, Microsoft WordPad, or LibreOffice Writer. It cannot be a PDF. Uploading a description will overwrite any text you have typed or pasted.
• #10: If you would like to view information on licenses or credentials related to this job posting, click the link next to “Find Credentials.” The US Department of Labor CareerOneStop website opens displaying licenses relevant to your state and the occupation associated with the job posting. For more information, click a license name. When you are finished, return to AJL. If desired, you can enter license information from CareerOneStop in the “Are specific credentials required for this job?” text box. When you are finished, click Go to Next Step: Talents.
• #11: Review the list of talents commonly associated with the occupation you selected for this job posting. Select all of the preferred talents an individual needs to perform this job. When you are finished, click Go to Next Step – Essential Talents. From the list of preferred talents you selected, now select the essential talents you want to display on the job posting. Talents that you do not identify as essential will not display on the job posting. However, all of the talents you selected will be added to a combined job skills list to help American Job Center staff identify employer needs. When you are finished, you will follow the same process for 2 more lists: Tools and Technologies and Work Activities. Once the job order is complete and you search for qualified job seekers, you will be able to view the qualifications a job seeker has that match to your job order in the gap evaluation. However, it is not mandatory that you select preferred and essential information, to skip this section scroll to the bottom of each page and select save. When completed with the 2 additional sections click Go to Next Step – Job Location
• #12: Step 3 is Job Location. JobLink uses the location information for job searches. Select the location of this job from the Physical address drop-down. If the address is not listed, click “Add an Address or Manage My Address Book.” The address book contains all of the addresses and contact information entered during account creation and from any job postings in the system for this employer. To add an address or other information, click the appropriate button at the bottom of the page. Type a unique label. Provide, at a minimum, the rest of the required information. Click the “Create …” button. You can edit, delete, and add as many addresses, phone numbers, fax numbers, email addresses, and web addresses as desired. When you are finished making changes to your address book, click I Have No More to Add. The Company Description is pre-filled with the information provided during account creation. You can edit it if necessary. When you are finished, click Go to Next Step – Posting Preferences.
• #13: Step 4 is Posting Preferences. Select one of 3 options for the question “how do you want your job to display” Public – potential employees will see all job and contact information. Limited – potential employees will see all job information except company information. They can respond to your ad through a confidential link. Private – job does not display to potential employees but is available to IllinoisJobLink.com staff. If you select Yes for “Would you like to receive resume matches by email?” you must provide a contact email address on Step 5 - Contact Information. If desired, you can type a note to yourself. The note will not display on the job posting. You can also post your job on additional job banks. At the bottom of the page, indicate whether you need staff assistance with this job posting. If you select Yes, you are requesting the assistance of staff at your local American Job Center in recruiting potential applicants. A representative from the center may contact you for additional information. Your job posting will go through an approval process prior to becoming available in public searches. You will still be able to view and edit, create similar posts, close, and delete the job posting. When you are finished, click Go to Next Step – Additional Information.
• #14: Step 5 is Additional Information. Select any benefits that this job offers. While the Benefits section is optional, to attract job candidates we recommend that you include benefits information on your job postings.
• #15: The job posting contact information is pre-filled with your account contact information if available. If the contact person for this job is different, be sure to change the information here by typing the correct contact name and title or changing the selections in the drop-downs. If the desired information does not display in the drop-downs, you can add or edit the information by clicking “Manage My Address Book.” Select how you would like to be contacted by job applicants. You may select more than one option. Only the contact information that corresponds to the reply methods you select will display on the job posting. For example, if you do not select Fax as a reply method, the Contact Fax will not display on the job posting, but will be visible to American Job Center staff. If you select America’s Job Center, the contact information of the American Job Center to which your ZIP code is assigned will display on the job posting. If you would like to provide any additional information about the application process, type or copy and paste it into the Application Description text box. When you are finished, click Go to Next Step – Review and Post.
• #16: Step 6 is Review and Post. Carefully review all of the information you provided. To make any changes, click the Edit link at the top of the appropriate section. At the bottom of the page, you can click the View links to preview your job posting. Short Display will show you how your job posting will display to job seekers in their job search results. Full display will show you how the job posting information will display to job seekers when they click on the job title to view the job details. To return to the posting after viewing the short or long displays, use the back button on your browser. When you are satisfied with the accuracy and completeness of the job posting, at the bottom of the Review and Post page, click Activate this Job Posting. If you do not click Activate this Job Posting, the job will not be available in public searches on its posting date. If you exit the job posting process before clicking Activate This Posting, you can view the posting in My Job Postings > View On Hold Job Postings.
• #17: After clicking Activate this Job Posting, a Thank You message displays confirming that your job posting is now complete and will be posted on its posting date based on its disclosure level (Public, Limited, or Private). The text of the Thank You message depends on whether you requested staff assistance, whether the posting date is the current date or in the future, and whether your employer account is approved or pending approval, and if your company has available tags to choose from. The contact email address in the job posting will receive a verification email on the posting date. The verification email includes the job title, job posting number, date posted, closing date, and state-designated contact email address for feedback or questions. If you did not request staff assistance with this job posting, it displays immediately in your Active Job Postings list. To view your Active Job Postings list, in your Left Hand account menu, click My Job Postings.
• #18: By default, jobs are sorted by Updated Date. To sort using different criteria, select the desired option in the “Sort by” drop-down and click Go. Keep in mind that active jobs are not necessarily visible to the public. If your employer account is approved, active jobs are made public based on the posting date and disclosure level you chose. Jobs that are not yet public display the message, “(Not yet public)” in front of the job order number. To search for resumes with the same occupational classification as the job posting, click Search Resumes. To view other options, click View Options.
• #19: To view and edit a job posting, click Review Details. To copy a job posting, click Create Similar Post. The Review and Post page displays with all of the information from the original job posting. Use the edit links to edit the job if necessary. When you are finished, click Activate this Job Posting at the bottom of the Review and Post page. The job will appear in your Active Job Postings list or Job Postings Pending Staff Approval list depending on whether you have requested staff assistance. To add a tag to the job posting to indicate it is part of a special initiative, select Tags. If no tags are available, the Tags link will not display.
• #20: To view your job postings pending staff approval, on hold, and closed job postings, click the appropriate button at the bottom of the Active Job Postings page. On hold and closed job postings are not visible to job seekers. Deleted job postings are not visible to employers, job seekers, or American Job Center staff and can only be reactivated with staff assistance. To place a job posting on hold or delete the job posting, click the appropriate link. If you are sure you want to perform the action, click OK. To close the job posting, click Close. Select the reason for closure and click Close This Job.
• #21: If you did request staff assistance with this job order, it displays in your Job Postings Pending Staff Approval list. While the job order is pending review by job center staff, you can still search for resume matches, view and edit the job posting, create a similar post, place the job on hold, close, or delete the job. Once job center staff have reviewed and approved the job posting, it will automatically move to your Active Job Postings list and will be viewable by job seekers based on its disclosure level once it reaches its posting date. When you edit a staff-assisted job posting, it goes back into the approval queue for staff to review and reactivate.
• #22: Job postings display in your On Hold Job Postings list when they are incomplete or when you have manually placed them on hold. On hold job postings are not visible to job seekers. You can search resumes, view and edit, create similar post, close, and delete on hold job postings. To reactivate an on hold job posting, click Review Details. On the Review and Post page, use the edit links to edit the job posting if necessary, then click Activate this Job Posting at the bottom of the page. The job will move to your Active Job Postings list or Job Postings Pending Staff Approval list depending on whether you requested staff assistance.
• #23: Job postings display in your Closed Job Postings list when they have reached their expiration date, when they have reached the maximum number of referrals, or when you manually close them. Closed job postings are not visible to job seekers. You can search resumes, review details, delete, and create an active copy of closed job postings. You may not edit closed job postings. To create an active copy of a closed job posting, click View Options, then click Create Similar Post. On the Review and Post Job Order page, use the edit links to edit the job posting if necessary, then click Activate this Job Posting at the bottom of the page. The job will appear in your Active Job Postings list or Job Postings Pending Staff Approval list depending on whether you requested staff assistance.
• #27: Now, we are going to open it up for questions. If there are no further questions, I would like to again thank Chelsea Jones from illinoisworkNet and Dianna Schuler from the Business Employment Skills Team and thank you for attending our first IllinoisJobLink.com webinar specifically for employers today. And please feel free to email me with any questions or webinar topic suggestions you may have at any time regarding IllinoisJobLink.com.