Alfresco_eng_2009
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The document proposes solutions for introducing an electronic document management system based on Alfresco at an organization. It includes: 1) Description of the vendor company and its experience implementing Alfresco systems. 2) An overview of the Alfresco software and case studies of other organizations using it. 3) Details of the proposed two-stage solution architecture and implementation timeline. 4) Explanation of benefits like improved productivity, flexibility and efficiency for users.
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Alfresco_eng_2009
- 1. Contact : E-mail : [email_address] Krikovtsev Ivan : 8 (916) 664-44-24 The introduction of automated electronic images of documents received at the central office and regional branches The proposal from the company Integrator of O pen T echnolog ies
- 2. Structure of presentation Company Info Information about Alfresco Description of the proposed solutions Terms of realization and implementation Benefits solutions Appendix
- 3. Company Info 1. Vendor : Integrator of O pen T echnolog ies. 3 . E xperience: The company was registered in 2006, Experience 3 years. The main direction of the company since 2006 - is the introduction Alfresco. 4 . Customers: FGU GKZ, Administration of Perm Region, INTACH INSURANCE, Energopolis, T he Supreme Court of the Azerbaijan Republic, Effortel, Envizhen Group and other companies. 2 . Partnerships: Alfresco System Integration Gold Partner
- 4. Company Info Introduced the proceedings in the Supreme Court of the Azerbaijan Republic based on Alfresco. The Supreme Court of the Azerbaijan Republic (2008) Put into operation a corporate content management system based on Alfresco. Federal state agency GKZ (2007, 2008) A system of E lectronic A rchives. Release 1- based Alfresco. ROSNO (2008 г.) The company carried out the following projects for the implementation of Alfresco: Designing a system of electronic document based on Alfresco. Effortel (2008 г.)
- 5. Information about Alfresco Manage business processes Document Management Managing web-content The integration of corporate information Intelligent archiving Teamwork All facets of the management Alfresco 2008. Linux Magazine named Alfresco one of 20 promising companies in 2008 2007. InfoWorld: winner BOSSIE "The best application Open Source" in its category 2007. Gartner includes Alfresco in the category of "Cool Vendors in Content Management, 2007" Award Alfresco
- 6. More than 40 deployments in companies that are members of the list of 2000 largest companies in the world. Information about Alfresco Alfresco Case Study in Russia and the world Organization Number of users O btained business benefits Allianz Australia 3000 users, 400 concurrent users U sing Alfresco ECM with over 10 Tb of data - 4 quad core CPU servers, dealing with imaged data FGU GKZ ( Russia ) 100 Integration with the system of record keeping "Delo" - the migration of documents into Alfresco. BOISE (USA) 10 000 Are more flexible control over the distribution of documents within the company INFORMA ( USA ) 7000 employees in 159 offices in 40 countries Integration of document management and web-platform . Reduced time for processing documents for the supply chain coordination and approval
- 7. Description of the proposed solutions . Architecture Figure 1. Functional and technical architecture solutions
- 8. Description of the proposed solutions . Date Figure 2. Times of major stages of implementation and deployment
- 9. Stage 1. T he general solution ( without integration) Upgrade to Alfresco 3.1 ; Further development of data models; An alternative interface for writing instruments; Preparation procedures for data migration with the release of EA 1; ABBY Integration. Description of the proposed solutions . Contents stages Stage 2 . T he general solution ( with integration) Includes full functionality of the electronic archive; Stage can be divided into three conditional phase, lasting about 1.5 months; Upon completion of each phase is supplied demo build for customer feedback; At the end of each phase important functionality can be deployed on production
- 10. Terms of realization and implementation Below are the conditions for the implementation and introduction of systems: Name of condition Explanation of conditions Order project Stage 1. The general solution ( wihtout integration) Start commercial operation Stage 1 Stage 2. The general solution (with integration ) Enter the full functionality of EA in the commercial operation Stage 2 The composition of the project team by the vendor and ROSNO Vendor : Project Manager, Systems Analyst, Architect, 3 Java-developer, tester, technical writer, project administrator. ROSNO: Project Manager, System Analyst, System Administrator, the key users of the system Migrating to new versions of products We recommend that the transition from the current version Alfersco 2.9B in Alfresco Enterprise 3.1 version to address critical bugs 2.9B platform and raise the level of fault tolerance solutions Terms of payment and performance obligations The first advance payment of 30% of the total amount of the C ontract. The second payment of 20% of the total amount of the C ontract, after the signing of the delivery / acceptance of work on Stage 1. The third payment of 50% of the total amount of the C ontract, after the signing of the delivery / acceptance of work on Stage 2. Penalties If the time frame for the implementation of the C ontract were not respected and the timing of the delay occurred through no fault of Customer, Customer shall pay to Artist a penalty in the amount of 0.1%, including VAT, the cost of Stage for each working day late, but not more than 10 % of the value segment. The customer has the right to deduct the amount of damages owed to him in the final calculation of the C ontract.
- 11. Benefits solutions. E xamination Benefits of the project team Experience working with business users of ROSNO in Project Electronic Archive Release1, and understanding their key needs Participation in designing the architecture E lectronic A rchive, an understanding of the concept and directions for its development Development of requirements on the launch project Understand the requirements for hardware resources for an E lectronic A rchive of ROSNO 3 years experience in implementing Alfresco in Russia
- 12. Benefits solutions. Technical capabilities Reduced time to develop the system through the use of already developed our solutions for Alfresco; Increased productivity and system reliability through the use of a unique cluster solutions; Maximum flexibility by using the report designer, design process, the editor of Directory and cards; Improving the efficiency of the users through the use of specialized interfaces; There are works to improve the functionality of the system. Benefits of the proposed solutions
- 13. A ppendix 1. Plan implementation solutions Implementation plan: Name of Phase Start Date End Date Stage 1. Start t he general solution ( without integration) no later than 20.06.2009 31.07.2009 Stage 1. Start operation testing 01.08.2009 01.09.2009 Stage 1. Start commercial operation 01.10.2009 - Stage 2. Start t he general solution (with integration ) 01.08.2009 31.12.2009 Stage 2 . Start operation testing 01. 01.2010 28.02.2009 Stage 2. Start commercial operation 01.03.2009 -
- 14. Appendix 2. An example of an alternative interface I mproved usability; E ase of modification; S upports the basic functions Alfresco. Interface DoCASU
- 15. Appendix 2. Designer of processes D evelopment of routes of any complexity; E asy to download routes to Alfresco; I ntegration with the groups and users, Alfresco. Designer of processes
- 16. Appendix 2. Designer of Reports B inding report to the data Alfresco; Develop reports of any complexity; D ownload reports to Alfresco; Automatic generation of reports. Designer of Reports
Editor's Notes
- #8: Notations in the figure: User - the operator of a branch or the CC, which has access to the EA. Alternative interface - designed specifically for the EA interface interaction with Alfresco. Vastly improves the ergonomics of the system for certain categories of users. Allows you to adjust the set of possibilities, depending on the role of the user. See annex 2. CIFS / FTP - another way vzamodeystviya system to efficiently introduce a large amount of data (for example, a line scanner). Does not require user training, as well as the standard tool used by the operating system. It also allows you to build highly efficient solutions for integration with external systems. Alfresco - document management system, which is based EA. Editor cards - the finalization of Alfresco, providing the user interface to edit cards. E ditor Directory - refinement of Alfresco, including the mechanism of reference manuals and an interface for editing. DB - one of the supported database management systems. For example, Oracle or PostgreSQL. NAS - Network Attached Storage. System network data storage. Used in ED for storing images of documents and search index. Reports - service allowing to build reports on the data EA. It is possible to create your own design reports. See annex 2. BPM - business process management mechanism in the ED. Provides a mechanism for change and creation processes. Use technology JBoss JBPM. See annex 2. Imaging - developments in the integration of image processing systems with Alfresco. This service is widely used in the EA to monitor the quality of the images, the standardization of storage formats, generate preview documents, etc. At this point, we integrate the following services: Java Advanced Imaging, Graphics Magic, Image Magic, Open Office, SWF Tools. Web-services - the basic mechanism of interaction with external systems. Provides all the basic services available in the EA. ESB - Integration Bus scale enterprises. Simplifies the process of integration of corporate systems and, simultaneously, makes the integration more manageable. Since EA is working on means of Web-services. On the other systems will use the appropriate connector. Can be used as a commercial system (Sonic ESB, Oracle ESB), and open solutions (Apache ServiceMix, Mule). CIS and OEBS - ROSNO existing corporate systems are used in the ED for data exchange and verification podlennosti data. ABBY FR - ABBY product-oriented raspoznovanie text into electronic images of documents. EA is used to fill the card documentation. It can also be used for automated analysis of the quality of the scanned material.
- #15: Alternative interface - designed specifically for the EA interface interaction with Alfresco. Vastly improves the ergonomics of the system for certain categories of users. Allows you to adjust the set of possibilities, depending on the role of the user.
- #16: The mechanism of management of business processes in the ED. Provides a mechanism for change and creation processes. Use technology JBoss JBPM
- #17: Service allows to build reports on the data EA. It is possible to create your own design reports.