Analysis of select Internal Controls
- 1. T r i v o r Software Pvt. Ltd.Analysis of select Internal Controls* Analysis of select Internal controls conducted by SaadSarfraz
- 2. Presentation LayoutCompany Profile Specific needs for Internal controlsHierarchy structure & reporting dimensions Internal controls in Administration departmentInternal controls in Finance departmentInternal controls in Human Resource department
- 3. Company ProfileComputer Software ApplicationsOil & Gas Sector Financial InstitutionsManufacturing SectorAlternative Energy sources Acquisition by Bentley in 2006 Location and size
- 4. Internal ControlSpecific needsHigh tech specialized market Quality professionals
- 5. Propriety Information Confidentiality
- 6. Inventory management Content management (MIS)
- 7. Consignment based projects Progress evaluation
- 8. Offshore clients Quality Assurance
- 9. Documentation CRMSpecific needs = Specific controls and SOPs
- 11. IntroductionResponsibilities of Administration DepartmentVendor selectionProcurement controlMaintenance of records Hiring Training
- 12. Control areas monitored by the Admin DepartmentFinancial ManagementHiring processOrientation processBentley notificationTraining processVendor selectionPurchasingInfrastructure and resources
- 13. Control ProceduresDocuments and data controlMonitoring and measurement of processesInternal auditingImprovement
- 14. Control of Administration RecordsControl of Administration and Accounts Records (Hard Copies)Control of Administration and Accounts Records (Soft Copies)Control of Training Records (Soft Copies)
- 15. Procurement ProcessThe manager, who requests technical service procurement, shall prepare a procurement documentThe procurement document will contain the following provisionsClearly define the scope of workTechnical requirementsPurchase order form authorization from CEO Delivery for purchases Cost and Schedule information
- 16. Related RecordsRequisition FormList of Approved SuppliersSupplier Evaluation Form
- 17. Purchase ProcessRequestVendor Selection and ApprovalPurchasingVerification of Purchased ItemSupplier Monitoring and Services Evaluation Purchasing Document Review and Approval
- 18. Related RecordsSupplier Evaluation Form List of Approved SuppliersPurchase Order
- 19. Inventory Management ProcessWhen item is purchased the administration manager will make an addition in inventory listThe Manager Admin appoints a person to take the inventory of items (furniture, offices supplies etc)The appointed person will take the physical inventory of listed itemsNote the inventory on prescribed form Inform administration manager about the inventory lists The appointed person will coordinate with MIS to take the updated inventory listsThe appointed person will make a report of all the inventory by equipment, furniture and other and report to Manager AdminThe System Administrator create the inventory report of Hardware and SoftwareCD’s inventory records are maintained and updated whenever there is a new addition in CD’s by the Network Support
- 20. Related RecordsInventory of Furniture and Office Supplies Office Inspection ReportMIS Inspection Report
- 21. Human ResourceHiringRequisition formApplicant interview gradeEmployee agreementAppointment LetterEvaluationProbation period evaluationEmployee evaluation guidelinesEmployee performance evaluation form
- 22. Human ResourceTrainingTraining request formTraining plan templateEmployee training historyMiscellaneous HR controlsGate Pass formLeave form Loan formTime sheet worksheet Termination/ Clearance form