Application of Library Management Software: NewGenLib
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NewGenLib (NGL) is an integrated library management system developed by Verus Solutions, released as open-source software in 2008, designed to empower libraries in providing efficient services following global standards. It supports various functionalities including acquisitions, circulation, serials management, and offers a customizable OPAC interface with features like automated notifications and social media integration. NGL is compatible with multiple technologies and has gained significant usage among libraries worldwide, especially in developing countries.
Application of Library Management Software: NewGenLib
- 1. Presented by David Ofili | Web Librarian, John Harris Library, University of Benin @ the 2018 LRCN National Workshop on Electronic Resource Management Systems in Libraries, held at the University of Nigeria, Nsukka, Enugu State
- 2. Learn ** Discuss We are here to: Share Ideas ** Practise We are here to: Interact ** Network We are here to:
- 4. NewGenLib (NGL) is an Integrated Library System or Library Management System developed by Verus Solutions Pvt. Ltd, however, it’s domain expertise is provided by Kesavan Institute of Information and Knowledge Management in Hyderabad, India. NGL’s first version (version 1.0) was released in March, 2005, and on 9th January, 2008, NGL was declared Open Source Software under GNU General Public License. Today, NGL has it’s latest version as version 3.1.2, released 2nd June, 2015. NGL’s patronage is fast growing, and libraries in developing countries are it’s major users. BACKGROUND INFORMATION
- 5. VISION empower libraries to offer the best services to its users enable librarians manage their libraries efficiently through best practices, following global standards SUPPORT NGL is supported by a strong team of developers, quality assurance professionals, customer support engineers, and trainers (librarians) NGL has a channel partner network through out the globe The NGL team provides IT services to the United Nations Food and Agriculture Organisation, and other global corporate organisations SPICE NGL is used by over 2000 libraries across the globe NGL has its best shot as 20,000+ downloads in a period of 16 months NGL has SourceForge star rating of 4.8 Had 90 downloads between July 29 & August 3, 2018 SourceForge An Open Source community resource dedicated to helping open source projects be as successful as possible HIGHLIGHT
- 7. • Freedom – Open source software available under GNU General Public License • Functional modules are completely web based. Uses Java Web Start™ Technology • Compatibility - Complies with international metadata and interoperability standards: MARC-21, MARC-XML, z39.50, SRU/W, OAI-PMH • Affordable - Uses open source components • Scalable, manageable and efficient • Form letters are configurable and use XML-based OpenOffice templates • Android mobile and tablet capable STRONG POINTS
- 8. • OS independent - Windows and Linux flavours available • Internationalized application - Unicode 3.0 complaint - Arabic version available - Easy extensibility to support other languages - Data entry, storage, retrieval in any (Unicode 3.0) language • RFID integration • Networking – Hierarchical and Distributed networks • Automated email/instant messaging integrated into different functions of the software • Customizable OPAC interface STRONG POINTS
- 9. • Integration with Twitter to help send messages of transactions directly to users’ Twitter accounts. • Flexibility of defining own search field in OPAC. • Enhanced contents and interactive OPAC like Availability of book jackets, Google preview, Comments/ Book review, Tagging, Favorite reading list, etc. • Zotero compliant OPAC • RSS Feeds in OPAC • Faceted Browsing (Refining search results) • Extensive use of set up parameters enabling easy configuration of the software to suit specific needs, e.g., in defining patron privileges • Supports multi-user and multiple security levels • Allows digital attachments to metadata STRONG POINTS
- 10. SUPPORT FOR INTERNATIONAL STANDARDS MARC21 – Bibliographic data • Bibliographic record data structures designed for marc21 formats • Import and export in ISO 2709 • Import and export in marc XML MARC21 – Authority files • Authority files data structures designed for MARC21 formats • Import available in ISO 2709 MARC21 – Holdings • Holdings data structures designed for MARC21 Z39.71 • Holdings statement display MODS 3.0 • Bibliographic records can be exported in MODS 3.0 ISBD • Record display and punctuations as per ISBD OAI – PMH (Digital Libraries) • Allows harvesting (manual) from external repositories • Create Open archive collections, and items, search the repositories and also act as data provider • Metadata formats: MARC XML, DUBLIN CORE, MODS 3.0 and AGRIS AP
- 11. Technologies Used Java.6.0 • Operating System independent, fast evolving mature and very powerful platform highly used for large enterprise management system software • Larger support from the market. Many third party open source libraries available • Proven upward scalability PostgreSQL 8.X Database server • More powerful open source enterprise database, more focused on data integrity, and stricter at complying with SQL specifications (wiki.postgresql.org). • Very stable with large scalability and available on Windows and Linux platforms • A number of library related other projects like DSpace, Evergreen uses it Apache Tomcat • Most widely used free and open source Web server • Most stable and Java based. Spring Framework • Earlier version of NewGenLib used Session EJBs in the Service layer. • This is replaced by more efficient and light weight service layer using Spring framework • Uses lesser memory footprint compared to EJBs
- 12. Hibernate framework Earlier version of NewGenLib used Entity EJBs. This is replaced by more efficient ORM (Object Relational Model) layer powered by Hibernate. It solves object-relational impedance mismatch problems by replacing direct persistence-related database accesses with high level object handling functions (Wikipedia) Open Office Open Source and free office suite, available on Windows and Linux platforms used for generation of all form of letters. Commons mail Used for auto-email dispatch and connects to any SMTP server and also Gmail (including Google Apps) SMTP service Commons HTTP Client and File upload package To upload attachments and download digital attachments Technologies Used
- 13. Technologies Used – Reasons and Advantages Commons FTP FTP access to digital attachments XML and JSON XML and JSON are used for messaging between Clients and Server. Messages are compressed through GZIP before sending over network JDOM To generate and parse XML documents JSON To generate and parse JSON data Jakarta POI To generate reports and other data in Microsoft XML Format HTML Parser To edit and generate HTML documents Lobo browser Used for displaying HTML content C3P Database connection pooling
- 14. Technologies Used Lucene and Solr • Fast evolving and highly popular open source enterprise search platform, used as search engine for indexing Bibliographic and Authority data searches • It has also been used by a no. of similar library related projects like Vufind, ExLibri’s commercial discovery system, etc ( Houser, John 2009) Twitter4J To send Twitter messages and Direct Messages to followers Marc4j To read/write MARC data in MARC Communications and MARCXML formats Struts, JSTL, JSP Struts, Java Standard Tag Library and JSPs are used for Web OPAC development (used up to version 3.0.3 U5) Jquery Freemarker template • Used as Java Script Framework library in Web OPAC • The OPAC of Version 3.0.4 (will be released soon) uses an open source template engine called Freemarker. The OPAC is now template based and one can change the look and feel easily
- 16. Technical Processing • Simple to use and understand interface • System preloaded with frequently used templates for books (single and multi-volume), serials, conference publications, theses and dissertations, technical reports and patents, etc. • Allows for quick creation of quality catalogue records. Catalogue records in MARC Communication format can be imported (from WorldCat, LOC, etc) • Also, Z39.50 client can be used to perform federated search and import catalogue records • Attachments enable access to internal and external digital content, e.g., multimedia, web- based resources, scanned images, and full text digital documents • Virtual keyboards for multilingual data entry • Option to add an item to the digital institutional archive. Such records become searchable via the OPAC and also become available for harvesting by others. • Automatic validation of entered cataloguing data using authority files • Context-sensitive help using MARC and AACR-II standards during cataloguing data-entry • Cataloguing data-entry possible in some languages other than English • Catalogue search by several keys, e.g. phrase, any, or all terms plus the possibility of applying search limits Technical Processing
- 17. Circulation • Very simple-to-use interfaces & rapid functionality • The module is designed to be very: Simple: so that circulation desk staff can handle them easily with little or no training. It will take less than 30 minutes to train the circulation desk staff on critical circulation desk activities. Rapid (speed in usage): Interfaces are designed in such a way that you can easily handle long queues of users at the circulation desk. Communicative: As soon as a Circulation transaction is carried out, a thread in the server starts dispatching email and SMS to the user about the transaction. NewGenLib is a multi-threaded application that efficiently uses server/client's processor's speed. Circulation
- 18. Circulation The following functionalities are available in the Circulation module • Returns and Issues (Check-in and Check-out) • Self Check-in and Check-out - Users can check books -in and -out using their SmartPhones, and the librarian can disable/enable self check-in and check-out on a single click from the librarian’s end • Reservations (books can be reserved online through the OPAC, as well as on the librarian's end) • Renewals (can be done same way as ‘reservations’ above) • Recall process • Report loss of item process • Weed out process • Interlibrary loan process • Binding process • Reports generation • Circulation transaction information is maintained to the minutest level • Library-configurable parameters to enable the setting of a wide range of circulation options, fines, user privileges, etc., needed in different library environments • Rapid charging, discharging and renewal via barcode readers Circulation
- 19. Acquisitions The Acquisitions module allows for the following: • Online request by users • Acquisition by: - Firm orders - On-approval from vendors - Standing orders - Solicited and unsolicited gifts - Exchange • Raising of orders • Receipt of orders (Invoice and Item processing) • Accessioning • Payments processing • Budget management • Processing of claims not supplied • Quotation processing (request for quotations and generate comparative statements) • Management information reporting to enable better decisions in acquisitions management Acquisitions
- 20. Serials Management • Process subscription list • Raising of firm order • Invoice receipt • Manage binding records • Raise binding orders • Accession bound volumes • Batch and on-demand auto-claim (Reminder) generation for 'Not received' / missing issues • Integrated management of serials subscriptions, registration, cataloguing and binding • Rapid registration of incoming serials using a Kardex-like interface • Management Information reporting for better serials management Serials Management The Serials Management module supports:
- 21. OPAC In addition to all other basic OPAC functions, the following make NGL unique. • Library staff can interact with users via instant messages when a user logs in to the OPAC • OPAC can be configured with an Institution’s home page • Librarians/Information Managers can access statistics of OPAC usage OPAC
- 22. Administration In the Administration module, the library’s NGL administrator can do the following: • Configure System • Configure End-of-Day Processes • View Processed Form Letters • View/Edit Proxy Server Settings The module is basically for configuration and setting of parameters that will guide the operations of the software. Here, parameters like overdue fee, maximum loan period, patron limitations, staff privileges, etc, can be set. Administration
- 23. Queries Queries Basically, NGL supports queries for Acquisitions, Circulation and Serials Management, because of the kind of activities carried out in those Sections.
- 24. Considering Migrating? Are you considering migrating to NewGenLib 3.1.1, and you don’t want any form of data loss? NGL assures you safe data migration. Irrespective of your platform: • a spread sheet • CDSISIS • KOHA • SLAM • an in-house library software, • etc, by migrating to NewGenLib 3.0 and above, you can get all: • your data imported into the NGL database and ready to use; • the good features of NGL working well with your data; • new updates, upgrades, and bug fixes of NGL free-of-cost for a life-time, as NGL guarantees life-time open source releases. Data migration is FREE NGL has ready-to-use migration tools for spread sheets, CDSISIS and other LMS The Best Part
- 26. In this session, participants are expected to: • work with the NGL software for firsthand experience • accomplish at least, one major library task/service with each of the functional modules • discover the weakness(es) of NGL, if any, for general discussion, and to help in the choice of adopting NGL
- 27. • Sumadevi, S., & Shivakumara, R. (n.d). NEWGENLIB @ AIGS Information Center : A Case Study. Bangalore: Acharya Institute od Graduate Studies. • Verus Solutions. (2010). NeGenLib: Best Open Source Library System. Retrieved October 18, 2017, from NewGenLib: http://www.verussolutions.biz/web/ • Verus Solutions. (2010, June 14). NewGenLib 3.0. Retrieved October 18, 2017, from SlideShare: https://www.slideshare.net/newgenlib/newgenlib-30-presentation • Verus Solutions. (2014, January 21). NewGenLib: New Generation in Library Automation and Networking. Retrieved October 18, 2017, from SlideServe: https://www.slideserve.com/saxon/newgenlib-ngl REFERENCES