BIM Show Live 2015: Fit-out case study

#BSL2015
5 Broadgate
A Collaboration between;
UBS, ISG, IBSECAD &
ARC:BIM
Fit-Out Case Study
5 Broadgate Project
BIM in Action at UBS

#BSL2015
5 Broadgate
Your speakers today
Richard Baglow
Business
Development
Director
IBSECAD
Paul Field
Division Director
ARC:BIM
Jason Clark
Director
UBS
Steve Bagland
Project Director
ISG

#BSL2015
5 Broadgate
 Background
 Project BIM Map
 Preparation
 Stage 1 – Spatial Design
 Stage 2 & 3 Continues
 Stage 4 – Soft Landing
 Summary
 Questions & Answers
Agenda

#BSL2015
5 Broadgate
Background
 UBS is a global firm providing financial services to
private, corporate and institutional clients.
 Headquartered in Zurich and Basel,
 UBS is present in all major financial centres and has
offices in over 50 countries.
 UBS employs more than 65,000 people around the
world.
 In the UK, UBS employs around 8,500 people
 UBS as a property portfolio of 7 buildings in the
London area
 A portfolio that equates to approximately
1,000,000 Sqft

#BSL2015
5 Broadgate
Background
Specific objectives…
 Maximum flexibility and cost efficiency for London real estate portfolio
 Enhanced client experience through world-class facilities
 Productive and flexible working environment for our staff
 Secure and reliable infrastructure to minimise operational risk
 Excellent sustainability characteristics and energy efficiencies
Delivering a flexible world-class office facility for the
integrated Firm

#BSL2015
5 Broadgate
Background
 Twelve occupied floors above ground and three levels
of basement
 Basement: Plant plus extensive bicycle (520 spaces)
and motorcycle facilities, limited car parking (16
spaces)
 Ground & L1: Reception, 250 seat auditorium,
client/staff event space, staff restaurant, medical
centre and gym
 L2-5: Trading floors, enhanced structural height, large
floors 5,800m2 up to 3,000 trading positions
 L6: IT infrastructure CER rooms & office space
 L7: Meeting room suite with winter gardens
 L8: Office space, dining/meeting and executive suite
 L9-12: Office floors 5,000m2 ; daylight from atria
 Roof: Heat rejection plant, solar thermal and photo
voltaic panels
Twelve floors and a net internal area of circa 700,000 Sqft

#BSL2015
5 Broadgate
Preparation
Why would you build a building of the Future without BIM ?
 Synchronisation with following
databases with a common data set:
 Asset Management
 Space Management
 Asset Lifecycle Planning
 O&M
Moves and
Changes CAFM
Capital Expenditure
Cost Management
Asset Management
CMMS
Engineering / Fabric
O&M Records
Drawings and
Data
Drawings and
Data
Drawings and
Data
Drawings and
Data
 One-time’ updates to centralised BIM
model in single/multiple repositories
 Improve change management
process providing reliable validated
data
 Inform maintenance access and
asset replacement strategy
 Asset validation and data ownership
 User visualisation tool throughout the
process
 Holistic O&M (not just M&E)
ISO 9001 (ISO 55000)

#BSL2015
5 Broadgate
Preparation
Opportunities
 Benchmarking costs, energy efficiencies and lifecycle modelling
 Staff training tool for maintenance, health, safety and security
 Parametric data make physical change management more
efficient
 Interface with: -
 Physical Security Information Management PSIM Systems
 UBS Business Unit (BU) cost /HR database
 Asset management hand held technology
 Management Information Systems MIS
 Graphical User Interface GUI
 e.g. fire alarms, BMS, Lighting etc.

#BSL2015
5 Broadgate
Programme
GOVERNMENT
BIM STRATEGY

#BSL2015
5 Broadgate
Project BIM Map

#BSL2015
5 Broadgate
Project BIM Map
Soft Landing (database population)

#BSL2015
5 Broadgate
Objectives
 To provide a data rich model (in Revit) and database for UBS to
use an FM management
 To ensure best fit and quality to facilitate safe and efficient
future maintenance
 To develop the detailed co-ordination of the fit-out designs and
their integration with shell & core structure, fabric and systems,
which will in turn…
 …enable the procurement of robust and comprehensive
tenders so that…
 …the construction phase co-ordination, programme and cost
risks are minimised.

#BSL2015
5 Broadgate
Challenges
 Limited 3D Design
(only Architectural)
 Information Gaps
 base build Steel & Structure
 base build Fabric & Services
Translate 2D MEP fit-
out design into 3D
Procure base build
information & stich
together
Design & Modelling
FEDERATE

#BSL2015
5 Broadgate
Challenges
 Risk of Errors, omissions,
inaccuracies, creep
during Shell & Core
construction
 Risk of changes in base
build Information
 Clashes
Validate by
inspection and laser
surveys
Monitor during the
base build phase
Identify, workaround
or change process
Design & Modelling

#BSL2015
5 Broadgate
BIM Strategy
• Capturing the strategy in
the BIM Execution Plan
ready for procurement.
• The Project BEP was issued
as part of the Tender packs.

#BSL2015
5 Broadgate
Testing the Market: Knowledge
 What LOD should the model
be taken to pre-procurement
& appointment?
 Revit or FABMep?
 Model Ownership?
= LOD 300
- 80/20 principle
- Identify known co-ord risks
= FABMep
= Adoption/Novation after
review/validation
Feedback incorporated into the BIM Strategy
MEP Supply Chain Engagement

#BSL2015
5 Broadgate
Testing the Market: Process
Review &
Preparation
Tender
9 Weeks
Post Tender 9
Weeks
Pre-Construction
27 Weeks
Trade Contractor Co-ordinated
Design- 8-9 Months
STAGE F TENDER ISSUE TENDER RETURN APPOINTMENT START
ON SITE
2WKS-MOBILISE
CO-ORD/MODEL/SIGN-OFF
15 WKS
FABRICATION
10 WKS
STANDARD OPTION
 Design Development & co-
ordination frozen for 6 months.
 3D Model frozen
 Wait for Trade Contractor
appointment to start co-
ordinating 3D Spatial design.

#BSL2015
5 Broadgate
Testing the Market: Process
Trade
Contractor
Development
STAGE F APPOINTMENT START ON SITE
2WKS-MOBILISE
FINALISE/SIGN-OFF
15 WKS
APPROXIMATE 20-24
WEEKS BENEFIT
ALTERNATIVE OPTION
Co-ordinated 3D Design (LOD 350)
24 Weeks
THE FM DATA BASE BUILD
PROCESS CAN START
MUCH EARLIER IN THIS
SCENARIO Mitigates cost and programme risk.
 More control of the management of
this risk to Construction Manager and
Project team.

#BSL2015
5 Broadgate
Solution was chosen;
 REVIT for Architecture
 FABMep for Services
 Navisworks for Co-ordination
 Buzzsaw for Collaboration
Testing the Market: 3D Software
 Trades were asked what they prefer if advanced co-ordination started.

#BSL2015
5 Broadgate
Testing the Market: FM Software
 Archibus directly interfaces with Revit
Space Planning tool
 Import of structured data
Asset Management

#BSL2015
5 Broadgate
Preparation Complete
Summary & Learnings
 Define the objectives as a team
 Spend quality time in this phase and face up to
the future and PLAN
 Be prepared to change course
 Engage with the Supply Chain
 Accept that not everyone gets BIM – spend time
and energy building awareness and knowledge

#BSL2015
5 Broadgate
Stage 1 – Spatial Design
ISG appointed single
source modeller for BIM
co-ordination.

#BSL2015
5 Broadgate
 Base build Integration
 Design Validation
 Reduce Risk
 Early Co-ordination
 Collaboration
 Constructability
Objectives

#BSL2015
5 Broadgate
Team Buy-in & Willingness
One team philosophy…

#BSL2015
5 Broadgate
Collaboration
Collaborative workshops to drive solutions were
held weekly at Ibsecad offices.

#BSL2015
5 Broadgate
Collaboration
All stakeholders had representation at meetings

#BSL2015
5 Broadgate
Design Validation
 Technical Queries were
utilised for challenging
design issues
 This system allowed the
design team to focus on
key areas.
 Total Ibsecad TQ’s = 125
 93% resolved pre-
procurement
 98% solved post
procurement.

#BSL2015
5 Broadgate
Design Validation
A – GRILLES UNDER STEELWORK/PRIMARY SERVICES
 Design Layout shows grille line located beneath steelwork &
Primary services distribution.
 Only 150mm from underside of ceiling to steel work.
 Not possible to locate grilles even a reduced ceiling height (red)
 Redesign of Ventilation & RCP required to resolve.

#BSL2015
5 Broadgate
Base Build Integration
Integration of the Base
Build information was
key to ensure Fit out
delivery.
Mace were leading the
Shell & Core Installation.
Point Cloud provided by
XYZ Surveys appointed
by ISG.
Utilisation of Recap with
“Real View” data.

#BSL2015
5 Broadgate
 Existing Rainwater
systems installed by
Base build team.
 XYZ Surveys
commenced Laser
scan point cloud.
 Recap files supplied for
Model federation.
Recap “Real View” output

#BSL2015
5 Broadgate
Clash Management
process for Base
Build

#BSL2015
5 Broadgate
 Impact of RWP
reviewed in the
BIM workshop.
 Informed
decisions could
be made to suit
Fit out and Base
build install’s.
 Amendments
absorbed into
programmed
works.

#BSL2015
5 Broadgate
 Fully Co-ordinated Solutions

#BSL2015
5 Broadgate
BIM Output
 Advanced BIM Co-ordination completed – September 2014
 24 Week programme
 Team peaked @ 28 People

#BSL2015
5 Broadgate
BIM Output
 Full set of Co-ordinated “MEP Installation Drawings” prior to Trade
Contractor appointment, for incorporation into tender process.
 Outstanding TQ’s enabled risks to be managed.
 Minimal Trade contractor co-ordination required thereafter.

#BSL2015
5 Broadgate
Constructability
 Trading Floor – Low Level
MODELPROTOTYPEVISION

#BSL2015
5 Broadgate
MODELPROTOTYPE
Constructability
 Trading Floor – High Level
VISION

#BSL2015
5 Broadgate
Constructability
 Meeting Room MODELPROTOTYPEVISION

#BSL2015
5 Broadgate
Constructability
FABRICATE & BUILD WITH CONFIDENCE
– PROGRAMME
– QUALITY
– CO-ORDINATION
– FUNCTION
– COST
MODELPROTOTYPEVISION

#BSL2015
5 Broadgate
Stage 1 Complete
Summary & Learnings
 Keeping and managing the risk makes sense.
 Change management
 Clash management
 Procurement benefits
 Don’t underestimate the value of Laser Scanning for
continual validation.
 Prototyping still has a big part to play.

#BSL2015
5 Broadgate
Stage 2 & 3 continues
 Trades are now appointed.
 Site Mobilised.
 Further prototyping and mock up with
trades.
 Ibsecad novated to continue the final
detailing with the Mechanical
Contractor.
 As Co-ordination has been completed
Trades are focusing on Sequencing,
Final procurement & Model enrichment.

#BSL2015
5 Broadgate
Workflows
Architecture / Non-MEP MEP
Revit model to remain intact for
Space planning tools
Process to allow for multiple
Architectural trades inputting
simultaneously
Model enriched with data in
accordance with BEP
Use of Stage 1 models for all MEP
Trades
Models developed with final
equipment selection
Generation of Master Revit file for
Fit-out
Model enriched with data in
accordance with BEP

#BSL2015
5 Broadgate
Team Buy-in & Willingness

#BSL2015
5 Broadgate
Model enrichment
 Analysis of FM integration between platformsEIR
COBie

#BSL2015
5 Broadgate
Model enrichment
 Development of UBS Structured Data Template
 Enables data to be passed to CMMS and Space
planning solutions with no data duplication.
Output = Universal Golden Rules

#BSL2015
5 Broadgate
Integration for FM
 Delivering Information enriched Revit Architecture model
 Delivering Asset referenced MEP Models
 Delivering Structured database for all existing FM platforms
 Tested the market for Integration of model with O&Ms

#BSL2015
5 Broadgate
Stage 2 & 3 Summary
Summary & Learnings to date
 Mixed capability in the supply chain
 Need help, guidance & support.
 Trade contractors are engaged on data input and
generating feedback
 The work completed now is informing the soft
landings in Stage 4.

#BSL2015
5 Broadgate
Stage 4 – Soft Landing
Development of Business Change Management
 Process Mapping
 Operation & Management efficiencies
 Improved Information management
 Upskilling & re-deployment
 Operational execution plan
 Integrated asset management –
o Not only MEP…
 Improve response times to business needs
MOVING TOWARDS AN INTELLIGENT
BUILDING WITH INFORMED CLIENTS

#BSL2015
5 Broadgate
 Start with the end in mind…
 Be prepared to change course…
 Keeping and managing the risk makes sense…
 Early co-ordination massively de risks the construction phase…
 Engage with the supply chain at every opportunity…
 If you are not effective and managing data / information in
operations now, BIM will not solve this for you.
 HAVE FUN
Summary

#BSL2015
5 Broadgate
Questions & Answers

BIM Show Live 2015: Fit-out case study

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