Capture @ #Wildtech '11
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This document discusses setting up workflows to organize incoming information. It provides examples of workflows for capturing information on a topic of interest through tools like Google Reader and Delicious, and for handling email communication through establishing regular practices and using tools like Gmail and Google Calendar. The goal of workflows is to create regular processes to efficiently manage information, content, and knowledge. They should be regularly reviewed and modified as needed to evaluate if the right tools are being used and information processed effectively.
Capture @ #Wildtech '11
- 1. Capture: Setting Up Traps to Organize Mountains of Information Jason Neiffer C u r r i c u l u m D i r e c t o r, M o n t a n a D i g i t a l A c a d e m y 8 August 2011 WP-CSPD August Institute 2011 Missoula, Montana
- 2. Paperless Handouts http://www.workshophandouts.com/wildtech11capture (wildtech11capture is case sensitive)
- 3. Framework
- 6. Whoa! • “The average ‘knowledge worker’ -- basically, anyone who works on a computer – gets about 93 e-mails a day…” • “Because people can be connected 24/7, many of them are.”
- 7. Not new… “In this breakthrough book, Richard Saul Wurman explains why the information explosion has backfired leaving us stranded between mere facts and real understanding…”
- 8. 1989!
- 9. New Way of Thinking
- 10. Workflow “A workflow consists of a sequence of connected steps…” “A defined set of development stages applied to a content item…” http://en.wikipedia.org/wiki/Workflow http://www.ensemble.cms.vt.edu/user-manual/glossary/index.html
- 11. Goal Create a regular set of steps to process information, content and knowledge…
- 12. The rules 1. Start with one process: develop more over time 2. Less is more: don’t use four tools when two will accomplish the same task 3. Review and evaluate: regularly review and evaluate, then eliminate, enhance or modify 4. Adopt new tools carefully: don’t assume that you need to use EVERYTHING that is cool, nifty or otherwise handy 5. Don’t follow these rules: ignore the rules if you stumble on something that works better for you!
- 17. Devices: Laptop, desktop, iPad, iPhone
- 18. L e t ’s d e v e l o p a workflow!
- 19. Workflow Setup 1: Captur e I n f o r m a t i o n t o K e e p Yo u F r e s h
- 20. Scenario I am a world geography teacher that has a unit for each continent. I am looking for fresh, current content to support my unit on Africa as the textbook is dated and isn’t as engaging as I would like it to be.
- 21. Workflow Process • Check existing resources 1. • Consider new topics • Set up traps for information 2. • Process collected results 3. • Archive AND/OR 4. • Share • Review 5.
- 22. Workflow Process With Tools • Check existing resources (Web Search; Delicious) 1. • Consider new topics • Set up traps for information (Google Reader) 2. • Process collected results (Google Reader) 3. • Archive (Delicious, Instapaper) AND/OR 4. • Share (Shareoholic; Delicious RSS Feeds w/WordPress and Moodle) • Review 5.
- 23. 1. Review
- 24. 1. Review
- 25. 2. Set up traps
- 26. 2. Set up traps
- 27. 2. Set up traps
- 28. 2. Set up traps
- 32. 4. Share: RSS Feeds
- 35. 5. Review • Too wide a net? Too narrow a net? • Still useful? • Capturing too much information for my current projects? • Using the right tools? • Able to process the information?
- 36. “Media Diet” (Mark Hurst’s Bit Literacy) Stars • “Rare sources that consistently give useful, relevant information” • In workflow: tools that are the core tools you use all the time Scans • “Reliably deliver at least some relevant information” • In workflow: tools that may not be used every day, but so something very well Targets • “Sources good for a targeted, single use” • In workflow: highly specialized tool that you use for special projects Tryouts • “Sources that are applying to be in your lineup, but are applying to be there) • In workflow: new tools form discovery or referral that could end up above
- 37. In review… • Questions: – Time? – Right tools for the job? – More efficient way to do the job?
- 38. Wo r k f l ow S e t u p 2 : H a n d l e Yo u r C o m m u n i c a t i o n F l o w
- 40. Inbox Zero Merlin Mann http://www.inboxzero.com
- 44. Workflow Process: Email • Establish regular email practice (check email 3 times 1. a day) • Choose action items: immediate action, short term 2. action, long term action • Immediate action: complete, schedule, share 3. • Short term action: Schedule, archive, share 4. • Long term action: Schedule, archive, share 5.
- 45. Workflow Process: Email With Tools • Establish regular email practice (Gmail; check 3 times a day with weekly review on Sunday mornings to find lost or forgotten action items) 1. • Choose action items: immediate action, short term action, long term action 2. • Immediate action: complete, schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox) share (Delicious, Shareaholic) 3. • Short term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic) 4. • Long term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic) 5.
- 47. Less is more… • Don’t use tools to try to gather all information; use filters to gather only information you think you would use • Example: the RSS Feed for the New York Times or even my local newspaper
- 48. Questions?
- 49. Thank you! Jason Neiffer http://www.neiffer.com http://www.tec hsavvyteac her.com Twitter: @tec hsavvyteac h @neiffer