Workflow Version 1.0
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The document discusses workflow and getting work done in a web 2.0 world. It outlines the problem of information overload and constant connectivity. A solution presented is to develop regular workflows using tools to capture, organize, archive, and share information. Specific examples are given for developing workflows to find content for teaching and to manage email more effectively. Key aspects include limiting tools, reviewing processes, and establishing routines to stay on top of incoming information.
Workflow Version 1.0
- 1. workflow: getting things done in a web 2.0 world Jason Neiffer C u r r i c u l u m D i r e c t o r, M o n t a n a D i g i t a l A c a d e m y 21 October 2010 MVU PD Webinar
- 2. About me…
- 3. I am not a guru… http://www.flickr.com/photos/avlxyz/3449574196/sizes/m/
- 4. Agenda •The Problem •The Complications •The Solution
- 5. The Problem…
- 6. The problem… http://www.flickr.com/photos/kogakure/153741685/sizes/z/in/photostream/
- 8. Whoa! • “The average „knowledge worker‟ -- basically, anyone who works on a computer – gets about 93 e-mails a day…” • “Because people can be connected 24/7, many of them are.”
- 9. Not new… “In this breakthrough book, Richard Saul Wurman explains why the information explosion has backfired leaving us stranded between mere facts and real understanding…”
- 10. 1989!
- 14. The core problem… “But, if we moved to a Web-based collaboration tool, it'd mean that I and my colleagues would have to keep track of changes on that tool…” -- Mitch Wagner, Information Week
- 21. The lesson?
- 22. The Solution…
- 23. Workflow “A workflow consists of a sequence of connected steps…” “A defined set of development stages applied to a content item…” http://en.wikipedia.org/wiki/Workflow http://www.ensemble.cms.vt.edu/user-manual/glossary/index.html
- 24. Goal Create a regular set of steps to process information, content and knowledge…
- 25. The rules 1. Start with one process: develop more over time 2. Less is more: don‟t use four tools when two will accomplish the same task 3. Review and evaluate: regularly review and evaluate, then eliminate or modify 4. Don’t follow these rules: ignore the rules if you stumble on something that works better for you!
- 26. Assumption You already have a basic set of tools that you like and adopted…
- 27. M y B a s i c To o l s e t
- 28. Capture tool: RSS Reader
- 31. Archiving/Sharing Tool: Delicious Social Bookmarking
- 34. Capture/reading tool: Instapaper
- 36. L e t ’s d e v e l o p a workflow!
- 37. Scenario I am a world geography teacher that has a unit for each continent. I am looking for fresh, current content to support my unit on Africa as the textbook is dated and isn‟t as engaging as I would like it to be.
- 38. Workflow Process • Check existing resources 1. • Consider new topics • Set up traps for information 2. • Process collected results 3. • Archive AND/OR 4. • Share • Review 5.
- 39. Workflow Process With Tools • Check existing resources (Web Search; Delicious) 1. • Consider new topics • Set up traps for information (Google Reader) 2. • Process collected results (Google Reader) 3. • Archive (Delicious, Instapaper) AND/OR 4. • Share (Shareoholic; Delicious RSS Feeds w/WordPress and Moodle) • Review 5.
- 40. 1. Review
- 41. 1. Review
- 42. 2. Set up traps
- 43. 2. Set up traps
- 44. 2. Set up traps
- 45. 2. Set up traps
- 49. 4. Share: RSS Feeds
- 52. 5. Review • Too wide a net? Too narrow a net? • Still useful? • Capturing too much information for my current projects? • Using the right tools? • Able to process the information?
- 53. Tweak for other projects • Dissertation research • Professional reading • PLN collaboration/communication • Fresh content • Exposure to new ideas and resources • Complete projects and action items • Have fun
- 54. Workflow Process: Email • Establish regular email practice (check email 3 1. times a day) • Choose action items: immediate action, short 2. term action, long term action • Immediate action: complete, schedule, share 3. • Short term action: Schedule, archive, share 4. • Long term action: Schedule, archive, share 5.
- 55. Workflow Process: Email With Tools • Establish regular email practice (Gmail; check 3 times a day with weekly review on Sunday mornings to find lost or forgotten action items) 1. • Choose action items: immediate action, short term action, long term action 2. • Immediate action: complete, schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox) share (Delicious, 3. Shareaholic) • Short term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic) 4. • Long term action: Schedule (Google Calendar, CalenGoo on iPad), archive (Delicious, InstaPaper, Dropbox), share (Delicious, Sharaholic) 5.
- 57. Less is more… • Don‟t use tools to try to gather all information; use filters to gather only information you think you would use • Example: the RSS Feed for the New York Times or even my local newspaper
- 58. “Media Diet” (Mark Hurst‟s Bit Literacy) Stars • “Rare sources that consistently give useful, relevant information” • In workflow: tools that are the core tools you use all the time Scans • “Reliably deliver at least some relevant information” • In workflow: tools that may not be used every day, but so something very well Targets • “Sources good for a targeted, single use” • In workflow: highly specialized tool that you use for special projects Tryouts • “Sources that are applying to be in your lineup, but are applying to be there) • In workflow: new tools form discovery or referral that could end up above
- 59. “Weekly review” Davis Allen‟s Getting Things Done http://www.flickr.com/photos/labeteslair/3396433643/sizes/z/
- 60. Limit email/voicemail distractions Timothy Ferriss‟s Four Hour Workweek And Merlin Mann‟s Inbox Zero
- 61. Additional Resources David Allen‟s Getting Things Done: The Art of Stress-Free Productivity …available in print, audio book and via Kindle
- 62. Additional Resources Timothy Ferriss‟s The 4-Hour Workweek …available in print, audio book and via Kindle
- 63. Additional Resources Mark Hurst‟s Bit Literacy …available in print, audio book and via Kindle
- 66. Questions?
- 67. Thank you! Jason Neiffer http://www.neiffer.com http://www.montanadigitalacademy.org Twitter: techsavvyteach