Sharepoint 2010 ! Key Improvements from MOSS
- 1. Sharepoint 2010 ! A worthy Successor ? Sushant Agarwal 1
- 2. Sharepoint 2010 • Overview •Feature Snapshot • What’s delta to Sharepoint 2007? 2
- 3. What is Sharepoint 2010? Sharepoint is no doubt at the centre of innovation for Microsoft and has truly become a phenomenon among Information workers. For those who have just started: Sharepoint in a nutshell is “The business collaboration platform that enables you to connect and empower people through formal and informal business communities, within the enterprise and beyond, and to manage content throughout the information lifecycle. Whether deployed on-premises or as hosted services, SharePoint’s integrated capabilities are enhanced by search technologies and enable you to rapidly respond to changing business needs by making data-driven decisions and by deploying customized solutions quickly and securely. The consolidation of collaboration solutions onto SharePoint 2010 makes it possible to cut costs by lowering training and maintenance expenses and increasing IT productivity, all within a governable and compliant platform” The primary use of Sharepoint has been seen in the areas of Intranet/ Internet portals, document management system and collaboration sites. The Official release date of Sharepoint 2010 has been now fixed on May 12,2010 3
- 4. Sharepoint 2010: Business Perspective Sites: sharing information securely with co-workers, partners and customers Composites: making dynamic business applications available in a simple way Communities: enabling modern forms of collaboration Content: Managing contents across their entire life cycle Insights: making decisions on the basis of relevant information Search: simple searching and finding of information and persons 4
- 5. Sharepoint 2010: Component Diagram 5
- 6. Sharepoint 2010: Upgrade Requirements Hardware Requirements • SharePoint Server 2010 and SharePoint Foundation 2010 are 64-bit applications and can only run on a 64-bit edition of the Windows Server® 2008 operating system. • You must have hardware that supports the use of a 64-bit operating system and 64-bit SQL Server. Database: • 64-bit SQL Server 2005 SP2 or 64-bit SQL Server 2008 6
- 7. Sharepoint 2010: Feature Snapshot 7
- 8. Sharepoint 2010: Let’s dig deeper 8
- 9. Updated Service Architecture The most Important change is in terms of Service Architecture • In Microsoft® SharePoint® Server 2010, services are no longer contained within a Shared Services Provider (SSP). Instead, the infrastructure for hosting services moves into SharePoint® Foundation 2010 and the configuration of service offerings is much more flexible. Individual services can be configured independently and third-party companies can add services to the platform. • You can deploy only the services that are needed to a farm. Services that are deployed are called service applications. 1. Web applications can be configured to use only the services that are needed, rather than the entire set of services that are deployed. 2. You can deploy multiple instances of the same service in a farm and assign unique names to the resulting service applications . 3. You can share services across multiple Web applications within the same farm. 9
- 11. Sharepoint 2010: Content/Document Management 11
- 12. Content Authoring Co- Authoring – Multiple authors using Office 2010 12
- 13. Metadata Management With SharePoint 2010, users get consistent metadata management with the result that any SharePoint site can hook into that metadata with virtually no effort. There are two key principals in the use of metadata: Metadata based •Use and application of tags: It’s easy navigation as a for a site to use enterprise wide tags and taxonomies, and easy for users to virtual folder apply them. structure •How SharePoint 2010 uses tags: The document library can be configured to use metadata as a primary navigation pivot. Combined, it means that easy metadata entry enables users to tag items which in turn drives navigation. And because users need the metadata to navigate the repository, this encourages them to tag the items. 13
- 14. Document Set Manage the unmanaged It allows you to group related documents together so that they share metadata and have a common homepage, workflows, and archival process e.g. a team that just needs to put together a pitch book/sales proposal that includes a PowerPoint deck, a spreadsheet of costs, and a document that describes the sales pitch 14
- 15. Office Integration • Office Integration - Via the new Office 2010 Backstage user interface, you can access and search tags and notes used in documents. • if you’ve installed the Office Web Apps (licensed as part of the Office 2010 suite), the default click for a document library can be configured to load Office documents and lets you edit Office content in the browser. 15
- 16. Web Content Management • A SharePoint version specific for Content Organizer Internet sites will be available when the product ships next year. • Content Organizer – Helps organize content better in a Publishing Environment • Much Improved Rich Text Control • Single Click Page Authoring Content Query Web Part The new CQWP simplifies working with Item Styles by introducing slots. A slot is a marker in the Item Style Template which is being filled with the content on runtime. The Content Query Web Part allows you to set the mappings between the slots and the fields using the property pane what allows you to create more semantic and reusable Item Style Templates! Another great feature of the new Content Query Web Part is the Content to Content concept. This makes it extremely easy to provide functionality such as related content. 16
- 17. Digital Asset Management … The Silverlight audio / video player even has built in streaming technology, which is very easy to use. The best part, from my perspective, is the ability to add other metadata easily through integration with the metadata services. This will allow for greater findability of your digital assets and a consistent categorization process. Remote Blob Store - One of the drawbacks to DAM in SharePoint was how quickly databases would get with all those large files. With 2010 you have the option of configuring storage OUTSIDE of SQL, which is important in DAM and other document intensive scenarios like records management. Document Sets - The ability to group a number of documents together and managed them together helps for scenarios where you are trying to track groups of images together, etc... Location-based Policies and Metadata make for easier management of assets. As users tend to be poor metadata managers, this option helps with the auto assigning of metadata based on where the file is uploaded. Content Organizer - Auto routing of files based on properties of the files also helps with management and upkeep. 17
- 18. Digital Asset Management SharePoint Server 2010 provides a library template called Asset Library that is customized to use new image, audio, and video content types designed specifically for storing and cataloging rich media assets. These new content types use new column types such as Preview, Picture Size, Date Picture Taken, and Length (seconds) that contribute to the metadata for a particular asset. The asset library also has a preview mode that displays a thumbnail and some of this metadata when you hover the pointer over an asset. Sharepoint 2010 captures image information and metadata while auto creating thumbnails and built in viewers for images, audio and 18video.
- 19. Records Management In Microsoft SharePoint Server 2010 you can manage records in an archive, or you can manage records in the same document repository as active documents. With the Microsoft SharePoint Server 2010 in-place approach, when you declare that a document has become a record, the record remains in place, but Microsoft SharePoint Server 2010 now manages it as a record. For example, a document might get a different retention policy when it is declared to be a record, or users might not be able to edit it.. 19
- 20. Miscellaneous • WSS is now called SharePoint Foundation. • Page Rating feature is now OOTB • Extensive Mobile support with Sharepoint 2010. • Alerts can now be sms’d to you if you like • Improved Web Analytics • Size of lists and libraries is not going to be a problem; you can store 50 million items in each of them now. • Tagging is new and is folksonomy driven – this means that users decide what the tags should be and the majority vote wins! 20
- 21. Sharepoint 2010: User Experience Improvements 21
- 22. Much Improved Accessibility Web Standards •XHTML Strict Much Hyped - Ribbon Interface •Well-formed HTML/CSS output •WCAG 2.0 AA Modal Framework •No Unnecessary Redirects Cross-browser Support Full SharePoint functionality for: •Firefox 3.x Introduction of in-browser dialogs for better accessibility •Apple Safari 4. x More features •Supports Ajax •Allows Image Embedding •Multilingual UI: comprehensive support of multilingualism for user interface, menus, navigation and lists 22
- 23. Media / Rich Media Silverlight is now natively supported in Sharepoint. Simply develop your Silverlight application (.XAP) and deploy it to the server. You can then add the Silverlight application to your web page by adding the Silverlight web part and providing the location of the .XAP file. - Media player built right into SP 2010 (ribbon changes context based on what you click on) - Supports skinning for the media player 23
- 25. Search – Key Improvements • Faceted Search using the refinement panel: After you’ve searched for a document or a person, the refinement panel shows you the categories (or metadata) for the first 50 items in the results list. • Sharepoint and FAST Integration: SharePoint 2010 Search and the new FAST Search for SharePoint 2010 have been designed to share a common platform so that search developers can integrate with both SharePoint Search and FAST Search for SharePoint 2010 using the same query side interfaces. This means developers don’t have to learn new APIs or programming models, but can leverage the same object models, services and a common query language for both products. • “View in browser” option for all office documents in search results. • Boolean operators supported • Federation to people search • Integration with windows search so Win7, Vista search can federate to SharePoint search and the search experience can be tied to SharePoint. • Phonetic name matching and nickname matching for people search. e.g. “jon coughman” finds “Jonathan kaufman” “shartam mikellsen” finds “kjartan mikkelsen”. • Self Search – to drive people to participate content. Vanity search and you have richer options to manage how to improve your personal search profile • Improved scalability, query functionality and index redundancy. Support for multiple indexers. • Each Document now has a unique Document ID which can be searched. 25 • Support for regular expressions in crawl rules. ie. Remove SSN from search.
- 26. Search options in Sharepoint 2010 26
- 27. Search options in Sharepoint 2010 27
- 28. Fast Search – At a Glance 28
- 29. Sharepoint 2010: Business Connectivity Services 29
- 30. Business Connectivity Services (BCS) • Business Connectivity Services solutions use a set of standardized interfaces to provide access to business data. As a result, solution developers do not have to learn programming practices that apply to a specific system or adapter for each external system. Business Connectivity Services also provide the run-time environment in which solutions that include external data are loaded, integrated, and executed in supported Office client applications and on the Web server. • Sources of external data that Business Connectivity Services can connect to include SQL Server databases, SAP applications, Web services (including Windows Communication Foundation Web services), custom applications, and Web sites based on SharePoint products. By using Business Connectivity Services, you can design and build solutions that extend SharePoint collaboration capabilities and the Office user experience to include external business data and the processes that are associated with that data. 30 • You can now write data using BCS which was not possible earlier.
- 31. Business Connectivity Services (BCS) Architecture 31
- 32. External Lists Sharepoint External List – New Regular Sharepoint List Feature • Expose external data as a native • No default fields: title, created SharePoint list (by), modified (by) • Full CRUD capability • List items don’t have unique • Familiar UI and navigation int32 ID • Sort, filter, group • No events • SPList OM access • Item level security on external source • Forms: OOTB or upsize with InfoPath • Read/Write depends on external source • Work offline • Data stored in external system 32
- 33. Offline Content using Workspace • The ability to take all SharePoint content offline in a more seamless fashion • Auto-sync of lists and libraries (for documents, only actual changes are synched) • The Sync to Computer feature allows users to create a local copy of a SharePoint site on your computer via the Workspace client, thus taking your content offline. • Versioning – Check in Check out • Version history is available in the Workspace client but, since it is stored on the server, when you are offline that history data will be unavailable. The same is also true for check-in and check-out functionality, which also relies upon a connection to the server. As a result, when in offline mode, you'll only see the most recent versions of documents. This was done so as to avoid saving the entire version histories locally to your client. • Windows Search integration • Selecting Search from the launch bar searches across all SharePoint Workspaces; SharePoint permissions are respected in the Workspace client • Office integration PowerPoint and Word are the first two Office apps which are supported for the automatic merge changes functionality 33
- 34. Sharepoint 2010: Business Process and Forms 34
- 35. Business Process and Forms: Improved Workflow Capabilities • In SharePoint Designer 2010 the workflow design experience is a perfect example of how a business analyst can access a tool that can be leveraged as the first step in a development cycle. The workflow designer in SharePoint Designer 2010 allows you to specify a set of steps, conditions, and actions that fit together into a sequential workflow. The designer allows you to create complex workflows that include looping and branching by clicking a few buttons in the ribbon. By assembling the out of the box actions and custom actions it is possible to develop workflows which do not require any custom code. • The user interface for building the workflow is a full page, artifact model which allows you to develop a workflow like any other SharePoint artifact by referring to other resources and potentially making changes to lists and content types while building the workflow • Those workflows that are developed in SharePoint Designer 2010 can be exported into a SharePoint Solution Package file (WSP) so that they can be imported in Visual Studio 2010 and from there enhanced or changed. Workflows can also be designed in Visio and imported into SharePoint Designer and Figure 10 shows the Approval workflow when visualized with Microsoft Visio. • The workflow editor in SharePoint Designer 2010 has two basic modes. A non-reusable workflow mode which uses the specific attributes of a list and embeds those fields, content types, etc., into the workflow and the reusable workflow which can be packaged for redeployment. The non-reusable workflow allows for a simpler design experience when the workflow will only ever need to exist in one place. The reusable workflow can be reused anywhere – so therefore does not bring context from the current site and thus requires more work to deliver. Having both allows the developer to decide which workflow solution is best for the specific scenario. 35
- 38. Insights - Business Intelligence Excel and Pivot Excel Services Reporting Services 38 Visio Services Performance Point Services
- 40. Sharepoint 2010: Collaboration/ Social Computing 40
- 41. Identity Management: Directory Services Support Identity management improvements include faster updates between SharePoint and directory services, including LDAP servers and third-party applications. Directory services The directory services supported in SharePoint Server 2010 and their synchronization capabilities include the following: Service Users Groups Incremental Active Directory Domain Services (AD Yes Yes Yes DS) 2003 SP2, 2008 SunOne (LDAP) 5.2 Yes No Yes Novell eDirectory (LDAP) 8.7.3 Yes No Yes IBM Tivoli (LDAP) 6.2 Yes No Yes 41
- 42. My Sites My Sites will have the ability to check who you email the most and suggest colleagues for you automatically. Your colleagues are very important in SharePoint, they make up the whole social structure. A built in Silverlight application on My Sites makes viewing organization structure pretty groovy! My Sites also have status updates like Facebook now. Two other new features are Notes and I Like It. This is similar to the Like feature on Facebook and the comments box on your wall. You can like and post notes just about everywhere. You will be able to push your pictures back to the AD (with some configuration of course) so that other applications like Outlook or the communicator will be able to use the same picture. This is then done by auto sizing of the pictures. It will make three sizes: • 32×32 for use in SharePoint 42 • 48×48 for use in AD and Client Apps • 96×96 for Profile page
- 43. New wave of social computing 43
- 44. Sharepoint 2010 • Designing and Development •Administration • Content Publishing and Deployment 44
- 45. Sharepoint designers have more teeth • SharePoint designer will create the CRUD operations. • A more feature rich Sharepoint designer • Looks less confusing • Preview Online 45
- 46. Improved Developer Productivity • Visual Studio 2010 SharePoint Project Types and Items • Visual Studio 2010 SharePoint tools extensibility • Visual Studio Extensions For SharePoint Upgrade • Windows 7 and Windows Vista Operating System Support • SharePoint Designer 2010 • Developer Dashboard • Team Foundation Server 2010 Integration 46
- 47. Development and Administration Major Ramp-up in rich features • SharePoint Ribbon • SharePoint Dialogs • Silverlight Web Part • List Lookups and Relationships • Business Connectivity Services • LINQ to SharePoint • Performance Enhancements • Solution Throttling • Event Enhancements • Workflow Enhancements • Client Object Model • REST APIs 47
- 48. Flexible Deployment Options • Sandboxed Solutions • SharePoint Online • Upgrading Solutions 48
- 49. Resources • SharePoint 2010 Website - to view SharePoint 2010 in action • SharePoint 2010 forum- for SharePoint 2010 questions • SharePoint 2010 PressPass- for the SPC 2009 keynote video, a Q&A with Jeff Teper, and more • SharePoint 2010 Developer Center - for developer info • http://www.mssharepointitpro.com - for IT Pro info • http://www.microsoft.com/sharepoint - for more SharePoint information 49
- 50. Thank You Sushant has around 7 years of experience in technology consulting & enterprise architecture / application development. He specializes in strategy definition, design and implementation of employee portals and content management platforms. He has wide experience in the role of Business Analyst working closely with customers to understand their business model, requirements and translate them into software requirements. He has good understanding Rational Unified process RUP and worked on Rational suite of products and Visio. Sushant also brings on board strong skills in team leadership and project management. His key strength lies in his ability to fit seamlessly into multi-faceted role. He has excelled as a successful Product Specialist (Sharepoint), consultant and a project leader. He has been certified as Microsoft Certified Specialist. Linked In: http://in.linkedin.com/in/agarwalsushant 50 Blog: http://sashayz.wordpress.com