Chalapathi v microsoft word
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This document provides an introduction to Microsoft Word and its features. It discusses how to start Word, open and create documents, select and format text, insert tables and headers/footers. Formatting tools like copying, pasting, bullets and fonts are described. The document also covers page setup, mail merge and basic Word window components like the title bar and toolbars.
Chalapathi v microsoft word
- 2. “INTRODUCTION TO COMPUTER AND IT’S APPLICATION” TO, MISS ROOPA N B DEPARTMENT OF CSC SERICULTURE COLLEGE CHINTAMANI . FROM, CHALAPATHI V I Bsc (AGRI) ALC3011 SERICULTURE COLLEGE CHINTAMANI. 29 November 2013 2
- 4. FEATURES OF MS WORD Easy to cut , copy and paste. To correct or delete or insert characters , words, lines , images etc To format and organize documents. To check spelling and grammar. Word has facilities to work back & forth among multiple word documents. Numbering ,bulleting and shading tools are there. And many features. 29 November 2013 4
- 5. BLANK WORD DOCUMENT Title bar Standard tool bar Menu bar Ruler Work space Vertical scroll bar Starting point Format tool bar 29 November 2013 Status bar Print layout view 5
- 6. Starting of MS-Word • By clicking the Word icon on the office shortcut bar. OR • By double clicking the Word icon from the desktop. OR • By clicking the start menu and selecting Programs, Microsoft word. 29 November 2013 6
- 7. Word Document Window The word document window has the following basic components. 1. Title bar-It displays the name of the currently active word document. 2. Menu bar-The menu bar shows the file, edit,view, insert,format,tool,table,help menu. 3. Standard toolbar-Contains command buttons that execute shortcuts to many common commands. 29 November 2013 7
- 8. 1. Work space- It is the area in which we can enter the text of our document. 2. Format toolbar-Contains command buttons that executes shortcuts associated with formatting text within a document. 3. Status bar –It displays the information about the active document such as page number, column, line number, section etc. 29 November 2013 8
- 9. To select Text and Objects • Using the mouse, left click just to the left of the word to be selected and drag over the words while holding down the mouse button. • Double click on a word to select it. • Triple click on a word to select the word and the entire paragraph it is in. • Left click on object(picture, drawing object, chart, table)to select it. 29 November 2013 9
- 10. Page Setup Each page within a document can have its own page setup specified. Page setup refers to setting the margins for the sheet as well as the paper size, orientation, line numbers, headers and footers and borders. To access the dialog box for specifying margins, etc. Select: File/Page setup. 29 November 2013 10
- 11. Creating and Opening Documents 1.Create a new document a) Click the New document button on the menu bar. OR b) Choose File/New from the menu bar. OR c) Press CTRL+N on the keyboard. 2.Open an existing document a) Click the Open File button on the menu bar. OR b) Choose File/Open from the menu bar. OR c) Press CTRL/O on the keyboard. 3. Save a document a) Click the Save button on the menu bar. OR b) Select File/Save from the menu bar. OR c) Press CTRL/S on the keyboard. 29 November 2013 11
- 12. 4.Close a document Click Close option from the File menu. 5.Renaming a document a) Select File/Open and find the file we want to rename. b) Right click on the document with the mouse and select Rename from the short menu. c) Type the new name for the file and press the ENTER key. 29 November 2013 12
- 13. Insert a table Select Table/Insert Table from the menu bar. Select the number of rows and columns for the table and click OK. 29 November 2013 13
- 14. Headers and footers A header is text that is added to the top margin of very page such as a document file or page number and footer is text added to the bottom margin. Following steps are to add or edit headers and footers in the document: Select View/Header and Footer from the menu bar. Type the heading in the Header box. Click the Insert Auto Text button to view a list of quick options available. To edit the footer, click the Switch between Header and Footer button on the toolbar. When we are finished adding headers and footers, click the Close button on the tool bar. 29 November 2013 14
- 15. Formatting The formatting toolbar is the easiest way to change many attributes of text. If the toolbar isn’t displayed on the screen, select View/Toolbars and choose format. Copying Text To copy text, choose Edit/Copy, click the copy button on the standard toolbar, or press CTRL+C to copy the text to the clipboard. Paste Text To paste cut or copied text, move the cursor to the location we want to move the text to and select Edit/Paste from the menu bar, click the paste button on the standard toolbar, or press CTRL+V. 29 November 2013 15
- 16. Bullets and Numbering To create a bulleted or numbered list, use the list features provided by Word. The font dialog box allows you to choose from a larger selection of formatting options. Select Format/Font from the menu bar. 29 November 2013 16
- 17. Mail Merge Mail merge is one of the tools used in MS-Word to merge two document. The first document is called as data source, which contains the addresses and second document called the main document, contains common information which is same for each document. The 3 basic steps required to perform mail merge are: 1. Create the Main document. 2. Create the data source. 3. Merge the data source and the main document. 29 November 2013 17