Championing Open Science
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Leiden University is advancing open science through the establishment of the Centre for Digital Scholarship, aiming to enhance collaboration and research data management by providing support, infrastructure, and training for academics. The initiative encourages open access publishing and aims to meet national goals for accessible research by 2020. The program focuses on a comprehensive approach to the research lifecycle, ensuring data management compliance and fostering new methodologies in data science.
![Discover the world at Leiden University
Data forms: location of data
Reasons for not making data publicly
available:
Ø Not all projects create research data
Ø Commercial interests / contractual obligations /
third party data
Ø Unfamiliarity with repositories / archives
29
11%
23%
54%
12%
Location of Datasets
Publicly available (with /
without PI) [12]
Network / shared drive
[24]
Physical storage [57]
No data [13]
30%
25%
15%
9%
9%
6%
6%
Physical storage
usb stick
external hdd
special storage
cd
lab journal
dvd
Baseline?
Might help to evaluate effect of our efforts to provide
tailor-made information and (new) facilities in the next
years…](https://image.slidesharecdn.com/ublcdsbeopen-170703114059/85/Championing-Open-Science-29-320.jpg)
Championing Open Science
- 1. Bij ons leer je de wereld kennen Championing Open Science at Leiden University Laurents Sesink, Centre for Digital Scholarship BEOPEN 17-05-2017
- 2. Universiteit Leiden. Bij ons leer je de wereld kennen Index 1. Mission and goals Leiden University 2. Open Science 3. Development CDS 4. First Phase 5. Starting to cover the research life cycle 6. Open Access 7. Research Data Management 8. Data Science
- 3. Universiteit Leiden. Bij ons leer je de wereld kennen Leiden University Institutional Plan 2015-2020 Supporting academics in the transition to a more interactive academic environment by setting up a Centre for Digital Scholarship within the Leiden University Libraries. University Leiden 2015 – 2020 • Sharing and collaboration are keywords in today’s academic practice. The arrival of open access and open data means that the sharing of research data and results and collaboration in collecting, analysing and publishing them are becoming increasingly important. • Leiden University wants to make it easier for academics to share information and to collaborate by providing state-of-the-art ICT support and infrastructure. • The University is therefore setting up a Centre for Digital Scholarship at the University Libraries Leiden, that will provide services to researchers and students in the use of new technology, including in terms of digital research methods, open access, data management and social networking.
- 4. Universiteit Leiden. Bij ons leer je de wereld kennen ’Digital Scholarship’ Answering research questions with new digital technologies. Digital Scholarship has consequences for: • Research – Access to Big data and metadata, (inter) disciplinar collaboration, development of new methodologies, technologies and instruments. Data Science • Research process – Requirements of research funders, - organisations, publishers and government regarding Research Data management.
- 5. Universiteit Leiden. Bij ons leer je de wereld kennen ’Digital Scholarship’ • Publication process – New possibilities for online publishing, requirements of government and funding organisations regarding Open Access • Digital Longevity – New approaches to long term preservation of the scholarly record. Digital Preservation
- 6. Universiteit Leiden. Bij ons leer je de wereld kennen National approach for Open Science • Goal is to accelerate: - 100 % Open Access - Re-Use of Research Data FAIR Data • Stimulate (New!) - Evaluation and Rewards for researchers
- 7. Universiteit Leiden. Bij ons leer je de wereld kennen Goal CDS Support and facilitate, in collaboration with expert centres, faculties and (inter)national partners, digital scholarship within the University. CDS: • Implements the national approach for Open Science. • Supports new ways to publish and reuse articles, data and research software. Open Access • Supports new ways to publish and reuse articles, data and research software. Research Data Management • Facilitates researchers in the use of new methodologies, technology and the use of state of the art collaboration environments Data Science • Has a proactive role during all phases of the research proces (before, during and after research) • Collaborates with partners if desirable
- 8. Universiteit Leiden. Bij ons leer je de wereld kennen Activities • Keep track of, influence and implement relevant policies (university, national, European) • Keep track of and use the possibilities of ‘state of the art’ technologies • Provide information • Give advice • Training and Support • Build skills (Software/Data Carpentry) • Develop new services
- 9. Universiteit Leiden. Bij ons leer je de wereld kennen Expertise - Open access - Data management - Data Science - Digital Preservation
- 10. Universiteit Leiden. Bij ons leer je de wereld kennen Timetable CDS (start July 2016) • Short term (now till 2 year): Building - Quartermasters - Laying foundation - Start with current services - Gradually building - Building by means of pilots • Medium term (2 till 4): Consolidation - Extending and capture - Robust foundation, future proof - Transparent portfolio, with monitoring - Protocols, procedures - Standing services and innovations - Fixed position • Long term (from 4 year): Institutionalising - Looking forward - Complete building - Formalisation of collaboration and institutionalising - Standing services and innovations - Extending fixed position
- 11. Universiteit Leiden. Bij ons leer je de wereld kennen Short term • Quartermasters • Laying foundation • Start with current services • Gradually building • Building by means of pilots
- 12. Universiteit Leiden. Bij ons leer je de wereld kennen Collaboration • UBL - Faculty liaison, Project leaders, Curators, Services Special Collections • UL - ISSC; ISSC back office technical/application management storage - BB-IM; information management university - BB-AZ: policy development - LURIS; LURIS grant office. - Leiden Centre for Digital Humanities; LCDH has a goal to enhance Digital Humanities research. - Leiden Centre of Data Science FWN; Focus of LCDS is research about innovative methodologies regarding data science
- 13. Universiteit Leiden. Bij ons leer je de wereld kennen Collaboration • UL - University wide Data Science Program - Faculty data managers - Data Protection/Security Officer • (Inter)National - UKB, Surf, VSNU, Research Data Netherlands, Nationale Coalitie Digitale Duurzaamheid (NCDD), RDA, Knowledge Exchange - Research Data Infrastructures like CLARIN, DARIAH and CESSDA.
- 14. Universiteit Leiden. Bij ons leer je de wereld kennen Covering the whole research life cycle • Before-, during-, after research - One-stop-shop (datamanagement, open access, copyright/licenses) - LURIS, BB-AZ, BB-IM, ISSC and CDS - Start with Research Life Cycle. Who is involved in which process - Self Service - First Line CDS - Second Line LURIS, ISSC, BB-AZ, BB-IM
- 15. Universiteit Leiden. Bij ons leer je de wereld kennen Covering the whole research life cycle • Before • During • After
- 16. Universiteit Leiden. Bij ons leer je de wereld kennen Open Access @ Leiden University • Leiden University policy - Implement the Open Access goals of the Netherlands government. - 60% - 2018, 100% 2020. Gold (> 2013) and Green Open Access (> 2016) • The Centre for Digital Scholarship is dedicated to support Open Access publishing by means of policy, training, support, and services available to all researchers of Leiden University.
- 17. Universiteit Leiden. Bij ons leer je de wereld kennen Support for Open Access Publishing (Gold) • Encourage researchers to publish Open Access via the Gold route - Information about open access journals - Incentive Funds for Open Access publications (EC, NWO)
- 18. Universiteit Leiden. Bij ons leer je de wereld kennen Support for Open Access publishing (Hybrid) - Leiden researchers are entitled to take part in deals regarding Open Access that have been arranged with a substantial number of publishers.
- 19. Universiteit Leiden. Bij ons leer je de wereld kennen Support for Open Access publishing (Green) • Most journal publishers offer the opportunity to archive the author’s version, postprint or preprint of a research article in your institutional repository, the Leiden Repository, even when the corresponding journal is not an Open Access journal. • Register your publication (LUCRIS). Check for your publisher’s policy and possible embargo periods concerning Green Open Access. Upload your publication (Leiden Repository).
- 20. Universiteit Leiden. Bij ons leer je de wereld kennen Open Access training/support • Training/Support - Information meetings - Blogs/tweets - Direct mailing Inform researchers about OA journals, incentive funds, OA deals with publishers - Monitoring of OA publications Gold, Green and Hybrid - The ‘Stolker mail’ Rector Magnificus & Chairman of the Executive Board encourage researchers to upload publication in the Leiden Repository
- 21. Universiteit Leiden. Bij ons leer je de wereld kennen Upcoming activities • Programme stimulating Open Access - Goals: Transparent policy, Knowledge building, Coherent Services - Stimulate Green Open Access - University broad communication - Transparency about the costs of OA publishing - Research Identifier (ORCID) - Access to Open Access publications integrated in workflows and Library Catalogue (Green Open Access Button, UnpayWall, ….)
- 22. Discover the world at Leiden University 1. Policy 2. Engagement of academic staff 3. Faculty pilots 4. Feedback on Regulation 5. Implementation programme 6. Steps ahead Broad university, 6 faculties RDM support at library, approx. 1,2 fte 22 Research Data Management @ Leiden University
- 23. Discover the world at Leiden University Leiden University RDM Project (2014-2016) 23 Steering committee Executive Board & Directors org. units Directed centrally by senior policy officer for research, Academic Affairs department Sounding Board Pioneers, researchers, support staff, Medical Centre Faculties / Institutes Pioneers & Data Management Commitees Libraries (UBL) Academic Affairs ICT (ISSC) 3 sub-projects Policy, Training & Support, Infrastructure Grant Office • RDM in University agenda • Commitment Rector Magnificus • Faculty Boards Senior researchers, organise pilot projects
- 24. Discover the world at Leiden University ü Secure storage : integrity, availability, confidentiality ü Data must remain available for 10 years ü Data should be ‘FAIR’ ü Provide documentation, metadata, software for reuse ü Archive data in a certified archive ü Write a data management plan (DMP) BEFOREDURINGAFTER Leiden University : Data Management Regulation (apr. 2016)
- 25. Discover the world at Leiden University Policy at Faculty level Regulation provides general framework. Faculties further elaborate regulations (faculty or institute level or combination). • Pilot projects • All pioneers assess discipline specific needs. Faculties are free to chose type of pilot: workshops, interviews, survey, tailor-made data training pilots for PhD, etc. • Data management commitees (scientific directors, dean, researchers) • Work out details of institutional protocols • Support needs? • Preferred facilities 25
- 26. Discover the world at Leiden University Science pilot 26 • Template for RDM paragraphs in proposals • Cases studies: retrieve data from recent theses • From bachelor to PhD • Electronic Notebook Research Quality Education External requirements Scientific Integrity
- 27. Discover the world at Leiden University Pilot at Science institute Leiden Academic Centre for Drug Research Comprehensive approach of training, policy and infrastructure Mandatory tailor-made data management training within PhD Eduation and Supervision programme • PhD < 6 months of start of project • Senior researcher and data librarians • Write and present Data Management Plan • Bottom-up approach > discussion within research groups - “Data organization day” • Since 2014: 6 groups, approx. 70 PhD 27 ••From bachelor to PhD Education
- 28. Discover the world at Leiden University Faculty of Science protocol: data forms PhD state in Data Form location of research data before defence. Form signed by supervisor and scientific director May – Dec. 2016: 102 data forms ü All data underlying theses now available to institute ü Insight in volume / types datasets ü Insight in sharing practices x Most of the data not ‘FAIR’ yet x Managing data on physical storage / shared network drives is problematic 28
- 29. Discover the world at Leiden University Data forms: location of data Reasons for not making data publicly available: Ø Not all projects create research data Ø Commercial interests / contractual obligations / third party data Ø Unfamiliarity with repositories / archives 29 11% 23% 54% 12% Location of Datasets Publicly available (with / without PI) [12] Network / shared drive [24] Physical storage [57] No data [13] 30% 25% 15% 9% 9% 6% 6% Physical storage usb stick external hdd special storage cd lab journal dvd Baseline? Might help to evaluate effect of our efforts to provide tailor-made information and (new) facilities in the next years…
- 30. Discover the world at Leiden University • Regulation welcomed by researchers as a means to improve quality of research (reporting) • Differences in nature, volume, methods etc. • But also many concerns in common: volumes, sensitive data, sharing data • Need for adequate facilities increases with awareness Ø Comprehensive data management programme to enable researchers to comply with University Regulation and to monitor and evaluate policy University-wide, 2017 - 2019 Feedback & recommendations
- 31. Discover the world at Leiden University Implementation program 31 Purpose Conditions Results Coordination Awareness Communication Services for entire research life cycle Domain architecture Sourcing decisions Data vault, shared storage space, ‘dark archive’, repositories Training & support Generic when possible & specific when needed Services catalogue up-to-date One-stop-shop Cooperate (inter)nationally Efficiency Quantify and visualise all scholarly output Policy for persistent identifiers Digital DMP template DMP registration Dataset registration, Orcid Reliable management information Insight in costs Costing model Monitor, evaluate and review policy
- 32. Discover the world at Leiden University Lessons learnt • Stakeholders involvement is crucial, esp. data pioneers at faculties • Commitment of Executive Board helps a lot • Combination of top-down & bottom-up approach to account for differences in disciplines Note that: • Major challenge: Simultaneous development and introduction of large number of new facilities - Assign responsibilities • Might eventually lead to changes in Regulation • Contribute to University ambitions on quality of research and Open Science
- 33. Discover the world at Leiden University Steps ahead • Prioritise activities • Seek (international) collaboration • Evaluate in three years time if researchers are able to perform responsible DM Centre for Digital Scholarship Facilities Funder requirements Data protection ICT department Grant Office Data Protection Officer Academic Affairs Legal advise Information Management One-stop-shop
- 34. Universiteit Leiden. Bij ons leer je de wereld kennen Data Science @ Leiden University • Leiden Centre for Data Science • Leiden Centre for Digital Humanities • University broad Phd programma Data Science • Centre for Digital Scholarship
- 35. Universiteit Leiden. Bij ons leer je de wereld kennen Data Science Support • Centre for Digital Scholarship • Text & Data Mining • Data & Metadata • VREs • GIS • Database modelling & websites
- 36. Universiteit Leiden. Bij ons leer je de wereld kennen Building up expertise • Collaboration environments (VREs) • Repository infrastructure (data and metadata) - Proof of Concepts in collaboration with researchers, exploration of new functionalities (Metadata enrichment, IIIF, Geo) • Text- & Data mining - Proof of Concepts, pilots in collaboration with researchers, possibilities/hurdles data science, software & data carpentry • Database design, websites - Pilots with researchers • GIS - Geo service, Pilots with researchers
- 37. Universiteit Leiden. Bij ons leer je de wereld kennen Challenges for supporting Data Science • Extend ICT knowledge and skills - Software/Data/Library Carpentry • Change of culture - From an administrative to an administrative and adaptive culture • Upscaling capacity - Job Profiles (Data Steward, Data Scientist, Digital Scholarship Librarian)
- 38. Bij ons leer je de wereld kennen Questions?