CHECK IN AND CHECK OUT PROCEDURES
- 1. CHECK IN AND CHECK OUT PROCEDURES www.indianchefrecipe.com
- 2. Topic • check-in with confirmed booking • handling VIP/SPATT • Scanty baggage check-in • FFIT check-in with c form • Group check-in • Procedure for rooming a guest • post registratrion acitvites • different types of guest folios • Black listed persons • Procedure adpoted for blacklisted guest www.indianchefrecipe.com
- 3. Registration • Registration is the process of gathering information from the guest that is mandatory as per the laws prevailing in the country. According to the Foreigner’s Act, 1946 and the Registration of Foreigners’ Rules, 1992, the innkeeper should keep the records of the guests staying in his premises as per Form F • Registration is the formalization of a valid contract between the guest and the hotel, in which the hotel offers safe and secure boarding and lodging facilities to the guest and the guest accepts to pay for the services and facilities received www.indianchefrecipe.com
- 4. XYZ HOTEL GUEST REGISTRATION CARD Surname : Mr.Kiran First Name : Solanki D.O.B : 11/5/81 Company : Altantis Passport No : Designation : Manager Date of issue : Nationality: Indian Place of issue: Permanent Address: Date of Arrival in India Date of Arrival : 11/11/14 ETA : Proposed duration of stay Arriving from : Goa whether employed in india: yes /no Proceeding to : mumbai Registration certificate no : Date of Departure :20/11/14 ETA: Date of issue : Credit card : 123456789 place of issue :www.indianchefrecipe.com
- 5. XYZ HOTEL GUEST REGISTRATION CARD • OFFICE USE ONLY • Nationality code :______ payment code :____ Resv no:___Room no No of persons Room Rate Billing Inst Booked by Initials of FOA 130 Adult 01 Child 6000 ++ Credit card Walkin www.indianchefrecipe.com
- 6. Check-in Procedures • The check-in procedure involves all stages from the arrival of a guest to the issuance of the room key to the guest. • Every hotel has their own SOP for check-in of : – Guests with Confirmed Reservation – Walk-in Guests – VIP Guests – Scanty Baggage Guests – Foreign Guests – Group checkin www.indianchefrecipe.com
- 12. Form C • according to the Registration of Foreigners’ Rules, 1992, Rule 14, it is obligatory on the part of the hotel owner to send information about foreigners registered at the hotel on Form C to the nearest Foreigner’s Regional Registration Office (FRRO) or to the Local Intelligence Unit (LIU) within twenty-four hours of the arrival of a foreign national. • Form C contains following data: • Name of the Foreign Visitor:__________________ • Nationality:______________________________ • Passport No.:_____________________ • Date of Issue:____________________ • Place of Issue:____________________ • Address in India:__________________________ • Date of Arrival in India:________________ • Arrived From:________________________ • Whether employed in India : Yes/No • Proposed Duration of Stay in India:______________ • Proposed Duration of Stay at Hotel:______________ • Proceeding to:________________________ • Registration Certificate No._________________ • Date of Issue:______________________ • Place of Issue:_____________________ • It is circulated to FRRO and LIU Local intelligence office www.indianchefrecipe.com
- 13. Passport • Passport may be described as a political document recognizing the holder as a citizen of the country granting it, and is in nature of a request to other countries to his free passage there. Without a valid passport a person is not permitted to move in the territory of a foreign country • All passports generally bear the following information of the passport holder, though the format may vary from country to country: • Family name/Surname • Holder’s photograph • Given name • Name of father/legal guardian • Nationality • Name of mother • Date of birth • Name of spouse • Place of birth • Address • Gender • Validity period (expiry date) • Date of issue • Children www.indianchefrecipe.com
- 14. Passport first and last page www.indianchefrecipe.com
- 16. Visa • Visa is an endorsement on the passport, allowing the holder to enter the territory of the issuing country. It is a document or, more frequently, a stamp in a passport, authorizing the bearer to visit a country for specific purposes and for a specific length of time. www.indianchefrecipe.com
- 17. visa • 2.Student visa : issued to students who have got admission in universities located in abroad countries and it is issued till duration of course period only www.indianchefrecipe.com
- 18. Domestic and International Groups or Crews www.indianchefrecipe.com
- 19. ROOMING LIST • HOTEL ATLANTIS • ROOMING LIST • Source Of Booking : S.No:-------- • Name Of The Group Leader/Airport Represntative : ______ DATE : S.NO NAME OF GUEST ADDRESS ROOM NO NATIONALI TY PASSPORT REMARKS 1 Mr.Sanajy 10,indira vihar 701 Indian 2 Mr.Ahmed 1/112, preet vihar 702 Indian 3 Mr.Vibas 7/56 star colony 703 Indian 4 Mr.Hriday 2,housing plan 704 Indian 5 MR.Pandey 1,mudkatti 705 Indian 6 Ms.Pooja 12/45 gold plaza 706 Indian www.indianchefrecipe.com
- 20. Check-in procedure in fully Automated A guest with confirmed reservation goes to the self check-in terminal The guest inputs the necessary information The terminal dispenses a receipt and issues the room keys Depending on the availability of rooms, the terminal allots the rooms as per guest preference The guest accepts the reservation and swipes his/her credit card The terminal upates the front office records and sends arrival notification to thewww.indianchefrecipe.com
- 21. ROOMING THE GUEST • Rooming is aprocees of intallation of guest and his luggage in the assigned and allocated room • It is done by bellboys • Escort to the room : bell boy escort to the room with luggage and explain room and hand over key and wish the guest and step outs from • Receptionist enter name and room number and handover the key card to the guest • Key card will have the information about hotel like : • 1.It is used as welcome card • 2.it gives information about guest stay • 3.it confirms the guest signature • It acts as security card • . www.indianchefrecipe.com
- 22. ROOMING THE GUEST • KEY CARD Guest Name : Room no : Arrival Date & Time : Departure Date : Signature of the guest : www.indianchefrecipe.com
- 23. post Registration activities • Post-Arrival Procedure • 1.Sign the GRC • 2.Make the Arrival Notification Slip(ANS) and update room rack and information rack • 3.Dispatch Notification slip to the following department • a)Telephone B)Room service C) Housekeeping • 4.Get the telephone connection released • 5.Put a tick mark against the guest name on the movement list and write down the room number of the assigned room against the name of the guest • 6.make an entry in the ARRIVAL-Departure Register • 7.open the bill folio and note down the billing instruction on it • 8.update room position • 9.Make C form in case of foreignerswww.indianchefrecipe.com
- 24. FOLIO o All the financial transaction between guest and hotel are recorded in folio o The opening balance is zero o It has debit and credit balances o The total folio balance should be zero while guest is checking out o No o/s balances at time c/o www.indianchefrecipe.com
- 26. TYPES OF GUEST FOLIO FOLIO EMPLOYEE FOLIO NONGUEST OR CITY FOLIO MASTER FOLIOGUEST FOLIO www.indianchefrecipe.com
- 27. Guest Folio It is the first transaction takes place between guest and hotel and guest folio is created Incase advance payment the during reservation time folio is created www.indianchefrecipe.com
- 29. Master folio It shows all accounts of all In house guest It is use for groups It shows all the debit and credit balance of the guest www.indianchefrecipe.com
- 31. Non-guest/City Folio It is folio contains all financial transactions between hotel and non- resident guest How much credit limit to local people Like Health club and fitness center and sports and spa etc www.indianchefrecipe.com
- 33. Employee folio • It is transaction between hotel and hotel employee • the amount given by hotel to the employee on credit basis • He can be any purchase or shopping till credit limit depending upon hotel policy • Later amount is deducted from his salary www.indianchefrecipe.com
- 35. Procedure for black list guest • Drunken Guest • Payment Due • Fussy guest www.indianchefrecipe.com
- 36. Q&A Short • 1.What is Reg.card • 2.What is errrand card • 3.What is VIP/Spatt • 4.what is scanty baggage • 5.What is Form "C" • 6.what is folio and what are different types of folios • 7.What is Black list 8. What do you understand by term groupwww.indianchefrecipe.com
- 37. Q&A long • 1.explain the procedure of resv.checkin of guest • 2.explain the procedure of walk-in guest • 3.explain the procedure of scanty baggage guest • 4.explain the procedure of FFIT guest • 5.explain the procedure of VIP guest • 6.explain the procedure of group checkinof guest www.indianchefrecipe.com