Communication Process, Types and Models of Communication
- 1. Communication Process PRESENTED BY: PRINSON RODRIGUES
- 2. What is Communication? Communication is the process of conveying information between two or more people. The communication process is the STEPS THAT WE TAKE in order to achieve a successful communication. Examples and Observations:- Sender and Receiver Context in the communication process Feedback
- 3. Lets put all the components together… Sender Encodes Selects a channel Sends Receiver receives Receiver decodes Receiver provides a Feedback
- 4. Organizational Communication A process by which activities of a society are collected and coordinated to reach the goals of both individuals and the collective group. It is a subfield of general communications studies and is often a component to effective management in a workplace environment. Its main function is to inform, persuade and promote goodwill. The flow of communication could be either formal or informal.
- 6. Linear Model
- 9. Advantages of Organizational Communication Hierarchies Cybernetics Networking Text Fraternization
- 12. Formal Communication A formal communication channel transmits information such as the goals, policies and procedures of an organization. Messages in this type of communication channel follow a chain of command. This means information flows from a manager to his subordinates and they in turn pass on the information to the next level of staff.
- 13. Oral Communication • Between two individuals. • Exchange ideas through oral words either in face to face or mechanical or electrical device such as telephone, teleconference etc. • Can ask questions or explanations or sometimes when not properly understood. • Meetings and conferences, lectures and interviews. Written Communication • When the communication is reduced to black and white (writing), it is called written communication. • Extensively used in organisations. • Constructed over a longer period of time. • Multiple people can contribute to one document before that document is sent to the intended audience.
- 14. Informal Communication When an organization does not follow any official rules of the organization is called informal communication. So, grapevine or informal communication is the process of spontaneous exchange of information between two or more person at different status without following any prescribed or official rules, formalities and chain of command in the organizational structure. Characteristics of grapevine or informal communication: • Un-official channel of communication • Not controlled by management • More reliable information • Oral way of communication • Spontaneous • Multidirectional
- 15. Directions of Communication Downward Communication • Flows from the superiors to subordinates. • Accepts a hierarchical structure and is based on the assumption that people at the higher level have the ability and authority to direct the employees. • Downward communication, if practised without complementing it with upward communication, will fail because it accepts the premise ” The boss is always right”. • But it helps in creating an awareness among employees of the objectives, targets and goals. • In the armed forces and police department, mostly, only downward communication exists.
- 16. Upward Communication • In an upward communication, the persons from the lower level are expected to have communication with those who are above them. • Includes reactions and suggestions from workers, their grievances etc. • Contents of upward communication are reports, reaction, suggestion statements and proposals prepared for the submission to the boss. • Upward communication may cause ego problems to persons in higher hierarchical positions. • But on the whole, modern management recognises the need for healthy upward communication to make the organization responsive to suggestions and ideas. • For example the HRD section take steps to see that a healthy and acceptable upward communication system is adopted by organizations.
- 17. Horizontal / Lateral Communication • The interaction among peer groups is called horizontal communication. Inter departmental communication is also horizontal communication. • Constant communication between sales department, production department, quality control department • Horizontal communication leads to a better understanding among individuals and departments, cooperation and coordination. Diagonal or multi-directional Communication • Diagonal communication means the use of upward, downward and horizontal communication. • Diagonal communication leads to better feedback at all levels. • But such communication should not be allowed to degenerate to a meaningless criss-cross communication which will lead to chaos and confusion.
- 18. THANK YOU…