Creating a Worksheet in Calc

3What’s in the Calc window? (continued)

4What’s in the Calc window? (continued)

5How do I enter labels?LabelAny text entered into a cell of the worksheetUse to describe numbers you’ve entered in other cells and for text data (e.g., names of people)Any “number” data not intended for use in a calculation should be entered as a label (e.g., telephone number)Click cell and enter labelText extends into neighboring cells if too long

6How do I enter labels? (continued)

7How do I enter labels? (continued)

8How do I enter values?ValueNumber intended to be used in a calculationClick a cell to make it active, and enter the (unformatted) value into the cell

9How do I enter values? (continued)

10How do I enter values? (continued)

11How do I enter formulas?FormulaSpecifies how to add, subtract, multiply, divide, or otherwise calculate values in worksheet cellsAlways begins with a equal signCan use cell references (column and row location) that point to contents of other cells

12How do I enter formulas? (continued)Most common arithmetic operatorsSubtraction –Addition +Multiplication *Division /Percent %Exponent ^

13How do I enter formulas? (continued)Use the pointer method (easiest way)Click cell where results should appear, type “=”Click cell that contains first number to reference in the formulaType an arithmetic operator, then click the next cell to referenceContinue until formula is completeType formula directly into cell

14How do I enter formulas? (continued)

15How do I create complex formulas?Use arithmetic operators, parentheses, and a mixture of values and cell references to calculate statistical, financial, and mathematical equationsUse parentheses to specify order for calculationBe aware: cell references in formulas can lead to unexpected results when formulas are copied or moved

16How do I create complex formulas? (continued)

17How do I use functions?Function: predefined formulaCalc includes more than 250 functions – financial, mathematical and trigonometric, statistical – including Sum, Average, Minimum, Maximum, and Payment

18How do I use functions? (continued)Verify that formulas and functions reference correct cells and dataAvoid circular referencesFormulas can include multiple functions

19How do I use functions? (continued)Use Function Wizard button to select a function from a listSpecify arguments (values or cell references used to calculate result of function)Click top-left cell containing data to use in the function, then drag down to bottom-right cellRelease mouse button to display selected range of cells in dialog boxClick OK button to calculate

20How do I use functions? (continued)

21How do I use functions? (continued)

22How do I use functions? (continued)Some functions use more than one argument, and those arguments may be required or optionalBe careful using functions you don’t fully understandCheck results with a calculator to make sure the function is working as expected

23How do I use the Sum button?Quickly creates a function to calculate the total of a column or row of cellsCalc examines cells to left of and above current cell to determine cells to include in total

24How do I use the Sum button? (continued)

25How do I use the Sum button? (continued)Cells included in Sum function are displayed as a range or as a series of adjacent cellsSum works best if every cell in the row or column of cells contains a valueCheck the marquee to ensure that the correct range of cells is selected before pressing Enter

26How do I use the Sum button? (continued)If Sum button does not automatically select the correct cells:Press Esc key to remove the function and create the Sum fraction manuallyDrag across the correct range of cells to select them; press Enter to complete the function

27SummaryThe Calc windowHow to enter labels, values, and formulasHow to create complex formulasHo to use functionsHow to use the Sum button

Creating a Worksheet in Calc

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