CV-Sudeendran
- 1. Page 1 CURRICULAM VITAE SUDEENDRAN PADINHAREKARA P.O. Box. 22637 - Doha Qatar Mobile: 0974 70133861/66236971 Email:sudeendran69@gmail.com/ sudeendran@megatecqatar.com India Mobile: 0091 9605906639 Seeking a challenging position within a company or organization to contributes using my career in Sr. Document Controller/HR/Administration EDUCATIONAL QUALIFICATION Academic : Graduate in Bachelor of Economics (BA) From Calicut University, Kerala, India. MBA (Completed from Bharathier University Tamilnadu (2000 to 2003) Technical : Post Graduate Diploma inComputer Application (PGDCA) Windows (MS office/Excel, MS Project & MS Access) Aconex. Good Speed in Typewriting (English) 75W/m KEY SKILL Trained and gained knowledge in ISO Quality Management system Working knowledge of construction documents, drawings and specifications. Experienced in working in an engineering project group. Capable of setting up and maintaining an EDMS system Capable of understanding the interface between other systems (client, contractors, suppliers, etc) Strong communication, prioritization and organizational skills. o Excellent English Type writing speed (75 w/m) o Analytical problem solving and organizational ability. o Strong interpersonal skills and ability to work with others in a positive and collaborative manner. o Demonstrated ability to work accurately, follow instructions/schedules/timelines and handle multiple priorities. o Polished, professional, well-organized, and eager to learn and be challenged. o Well-versed with use of MS Office applications Word, Excel, Power point, Visio, Access, as well as Adobe Acrobat, etc.
- 2. Page 2 o Works under minimal supervision, commitment to work in pressure if required, interested to work as part of a growing team. o Thorough knowledge of electronic documents management systems (Aconex) Understanding of construction teams roles and processes Good understanding and experience of document control systems, technologies, databases, processes and procedures. Understanding of the engineering and construction workflow for a project. Sound knowledge of Engineering Documentation and Technical drawings, Specification, Procedures, B.O.Q, and preparing a Document Controlling Systems, for the Projects Familiarity with Technical Documentation (Specifications, drawings, design analysis, quality manuals, software, external standards, validation protocols, department procedures and work instructions, etc). Actively participate in the operation and maintenance of the document control centre and electronic document management systems (EDMS) EMPLOYMENT HISTORY 2012 Nov – 2014 Aug : MegaTec – Electro-Mechnical Engineers & Contractors, Doha Qatar Qatar as Lead Document Controller Duties & Responsibilities I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures. Maintain registers of all receipts and issues or submissions of documents and correspondence. Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed. Hands on experience in identifying, sorting of Engineering Documents and drawings. Ability to plan, organize, lead and coordinate the Document Control function within our multidisciplinary Engineering group, in order to meet the needs of the projects, proposals and Company’s quality requirements and timely deadlines (milestones). Coordinate the activities of Document Control, including distribution of documents, tracking and reporting on document review progress. Assist with the implementation, management and administration of the electronic document management system. Perform document control & Quality management activities. Maintain procedures for maintaining documents and manage change control of documents. Maintain document logs for correspondence, material approval submittals, shop drawing, RFI & As built drawings (incoming & outgoing).
- 3. Page 3 Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc. To ensure compliance with quality assurance requirements at all time. Coordinate engineering key performance indicators. Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review. Receive, record, log, scan and distribute all project documents, shop drawings and other submittals. Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures. Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof. To maintain the record of all controlled documentation – issue, status and location. Record of Drawings , Method Statement , Material Submittals , Sample Submittals , RFIs , RRFIs , NCRs , Contracts, LOIs , Payment Certificates, Documents of Civil , Mechanical , Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, etc. Scan and store the approved shop drawings in the database so that the project team can access. Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer. To file all project documents : project wise, date wise, subject wise, sender wise with sequence. Maintain record and control the engineering library of relevant procedures, codes & standards, specifications and reference documents, contract documents, within the secure document control area. Maintains and controls filing system for Engineering, Construction documents, Requisitions, Purchase orders, Invoices, etc. Ensure that all documents are issued with the transmittal system. 2010 May – 2012 Oct : Voltas Limited Doha Qatar as Secretary cum Document Controller Duties & Responsibilities Maintaining and updating the document Control Procedures. Supervising the establishment and maintenance of Project document control filing system. Supervising and Control of document control printing facilities. Ensuring that approved, valid and up to date copies of all necessary documents are distributed to project staff concerned. Ensuring that documents are securely filed and maintained, are easily retrievable and can be readily complied into the handover package and archives at the end of the project.
- 4. Page 4 Ensuring the Quality Record’s files are uniquely identified duly indexed and bound at the completion of the project. Stamping the correspondence with the date received and distribution stamp. Preparing of Document Transmittals for various submission Receiving appropriate documents in time to time. 2007 Aug – 2010 May : Al MoayyedAir Conditioning wll. Doha Qatar as Secretary cum Document Controller Duties & Responsibilities Internal and external letter transaction , letter correspondence and letter drafting Preparing material submittals, shop drawings transmittals, Inspection of work and materials. Preparing the purchase orders and Enquiries to Suppliers Preparing Bill of quantities and preparing valuation of work against each project Coordination the meeting and preparing minutes. Maintaining Outgoing & Incoming various documents Updating all documents time to time Distribution of commented documents to concerned persons Development of filing system 2003 Dec – 2007 Jan : Ayur Health Care, Bangalore, India. As Administration Officer Duties & Responsibilities Self was successful in leading the admin team and providing them with constant support and guidance. Also successful in supervising and coordinating the work of the Admin team for ensuring the smooth flow of process and providing constant support to various departments in the store. Successful in all contractual agreements with the outside vendors are available and renewed periodically. Ensured that all purchases including hardware and software are regularized and there are appropriate documents. Successfully interacted with the finance team on budget variance and forecasting for preparing the departmental budget and common costs. Self was successful in ensuring effective functioning of the customer service desk ensuring the desk always has a receptionist who caters to the customers. 1997 June – 2000 May : Al-Habtoor, Dubai UAE As Secretary cum Document Controller Duties & Responsibilities Coordination with all construction managers, Engineers, Supervisors and other functional / departmental heads.
- 5. Page 5 Responsibilities include handling multiple project correspondences, records and filing, telephone calls and other related duties.. 1994 July – 1997 Mar : Al-Kothari Sons Co., Dammam, K.S.A as Secretary cum Document Controller Duties & Responsibilities To prepare Memos, letters, FAX, emails, messages and report for the business. I am responsible for all Secretarial work in Project and appropriate documentation, filing system. Etc.. Maintain the daily documents IN/OUT register and ensure that documents are delivered to the concerned person. PERSONAL PROFILE Date of Birth : 1-6-1969 Marital Status : Married Nationality & Religion : Indian – Christian Languages proficiency : English, Hindi, Malayalam & Tamil Passport Status : F 3558526 Date of Exp. 13/06/2015 Place of Issue – Kozhikode Visa Status : Employment Visa (Presently Working in Doha Qatar/ NOC available) Experience in GCC : 12 Years (Secretary and Document Controller) HIGHLIGHTS A good getter and ways view life in a positive frame A good listener and observer, takes a professional approach in all modes of life. DECLARATION I hereby declare that the above said information is true to the best of my knowledge and belief. SIGNATURE (SUDEENDRAN.PK) Place: Doha Qatar Date: 10th March 2015