Development of Intelligent Alumni Management System for Universities

Asian Journal of Basic Science & Research
Volume 3, Issue 2, Pages 51-60, April-June 2021
ISSN: 2582-5267 www.ajbsr.net
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Development of Intelligent Alumni Management System for Universities
Nayyar Ahmed Khan1*
, Ahmed Masih Uddin Siddiqi2
& Mohammad Ahmad3
1*
Lecturer, Computer Science, College of Computing and IT, Shaqra University, Saudi Arabia.
2
Lecturer, Computer Science, College of Applied Medicine, Shaqra University, Saudi Arabia.
3
Lecturer, Computer Science, College of Science and Humanities-Dawadami, Shaqra University, Saudi Arabia.
DOI: Under assignment
Copyright: ©2021 Nayyar Ahmed Khan et al. This is an open access article distributed under the terms of the Creative Commons Attribution License, which
permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.
Article Received: 31 January 2021 Article Accepted: 27 April 2021 Article Published: 29 June 2021
1. Introduction
The need for communication between graduates and their colleges and universities increased in recent years to
learn a lot about them and their needs and the labor market needs. This research continues to contribute to building
a solid base among graduates and university students to learn more about the needs of the Saudi labor market of
qualified labor enough to strengthen the labor market in the field of information technology and new efficiencies.
Communication between graduates and university can be suitable for both sides the faculty also wants to keep in
touch with its graduates using web application, providing a channel for professional and social communication
between graduates themselves and the faculty [5]. The ALUMNI research focuses on design and implementation of
the system that would accomplish these needs.
A Faculty of Engineering and Computer Sciences- Faculty of Engineering and Computer Sciences graduate is a
person who has been studying at this faculty. During this period graduates establish a lot of social contacts with
their classmates and their teachers as well. After graduating, these contacts are usually broken and only rarely
continue. Generally, after a student leaves the university, he lost most of his contacts. However, the faculty does not
want this trend to continue [1]. Faculty can see its graduates as potential business partners with possibility of
cooperation after the studies. Graduates are very good source of information and critics that could help to improve
the quality of the faculty. Nowadays a need for social networks sites among people especially those working in
information technology field as graduates and all those involved in this vital area in this day and age. The main goal
of this research is to develop new software which is able to support Alumni Unit to well manage and monitor
alumni information. The system to develop in this research will able to support:
• The submitted solution will be a web-based application.
• The submitted solution will be available by the end of the second semester.
• Alumni information management, profiles, employment, surveys, and etc.
ABSTRACT
Alumni unit information management system allows communications between colleges and graduates. It represents way of how university can be in
touch with its graduates. Further, it is a system to communicate a space for graduates where they could exchange thinking and opinions of any
subject. Through their system, alumni can discover new employments opportunities they can apply for them. Alumni can also publish any
announcement approved by system administrator. The system should collect information about working experience of graduates. It can improve
communications and facilities teaching process. The current design focuses also on security, usability and accessibility.
Keywords: Alumni, Management, System.

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• Alumni unit notes and their automatic posting or dispatching.
• Alumni employers management, surveys and new requirement announces.
• Alumni club management.
• Alumni unit event management.
There are the problems we should face in the construction of the proposed system to pursue graduate students
including:
• Provide appropriate information to alumni so that he will be interested by alumni system.
• Allow alumni to create his profile and update its contents every time and everywhere.
• Make communication between system and user easy so that every alumnus can use the program.
• Allow private or government employers to seek alumni through their career improvement.
• Create forum discussion between all college alumni in organized way.
The main objective of this research – Alumni system- is to design and implement a system to follow the graduate
students at the College of Computer Engineering and Sciences. Other sub-goals are:
• Allow alumni to be linked to alumni unit through the web.
• Allow alumni to participate in program curriculum evaluation and improvement.
• Allow alumni to publish their competences and skills using their profiles.
• Allow alumni to find a job using this system.
• Allow private employers (company and government administrations) to seek alumni and hire them if there
is real need to be employed.
2. Objectives of the Study
It is very important for any system to be modelled very correctly and accurately before the development stage
begins. In order to develop the system various concerns have to be taken care of [2]. This portion will include the
system analysis results illustrated by UML Diagrams, class diagrams, activity diagrams, database diagram, entity
relationship diagram, and flowcharts to elaborate the system in details.
Fig.1. Components of the System

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At this stage, there are several activities carried out by research team and is:
• Identify users of the system
• Plan for the research
• Identify users of the system
There are three main users of our proposed system and employees who represent the university and administration
of the proposed system Graduate students and singled those Companies and government agencies and private [3].
Goal of the analysis phase to determine what is expected from the proposed alumni in order to achieve the
requirements of the user - Graduates and university staff and public and private institutions -
• User requirements can be divided into the following:
• Functional requirements: functions to be performed by the system for all user.
• Performance requirements: the speed of the system in tutors.
• Input requirements: a data.
• Output requirements: information.
• Quality requirements: reliability, security and ease of use and maintenance.
The design process translates requirements to represent the solution. Design focuses on the following:
• Architectural Design: integral system to parts of the software using the organization chart.
• Design data structures: A description of the data and files, as well as describe the relationships between
files.
• Algorithm Design: is the process of writing the logical steps to parts of the software in the system.
• User interface design: design home screens for entry into the system.
Goal of the implementation phase:
Production of all programs using a programming language for system performs all the functions described have
been prepared in the design phase [4].
The team performs the following tasks:
• Translating the design specifications for each part to program in a language compiler source.
• Translation program, research and correct the errors.
• Software test each part separately and then tested within the scope of the whole system and here you may
discover errors in the design.
Goal of the testing phase:
Determine access to the desired results when the system is running.

54
Test the new system must meet the following:
 Get rid of the linguistic and logical errors and executive.
 Determine user input errors.
 Assess the security of the system and speed performance.
 Discover any missing document and documenting the system.
 To test a new system usually use a sample of data and compare the output with the result obtained
from the same sample manually.
 Must contain this sample on all possible cases to make sure there is no logical errors.
3. Software Engineering of System
The following section presents the complete set of functional and non-functional. Functional requirements are
listed first,
• Graduate students.
• Supervisors of the employees of the university system.
• Companies or institutions that have the powers to communicate with graduate students.
System requirements
Alumni
 Allows alumni who have graduated college and have a number to complete their resumes through the
system easily and conveniently.
 Update his/her information.
Company
 Gives the ability to give privileges to the companies and institutions are free.
 Search throughout system about specific CV.
University
 Allows the University to follow orders and their status.
 Counting system applications and the number and classified and watched.
Non-Functional Requirement:
• The System should be easy to use for all users performance.
• Easy to use GUI.
• The System should be Subject to maintenance if necessary.

55
• The system shall be capable of restoring.
• The System should be flexibility.
• The System should be secure.
• The System should be Capacity.
Fig.2. Use Case Analysis of the System
Fig.3. Activity Diagram of the System

56
Fig.4a. Sequence-I Diagram of System
Fig.4b. Sequence -II Diagram of System

57
Fig.4c. Sequence -III Diagram of System
4. Database Analysis of the System
Fig.5. ER Diagram

58
Fig.6. Database Schema Diagram
5. Deployment of the System
To work well, a computer/server that has the following requirements:
• I5 intel core or higher
• 1TB of storage
• 16GB of RAM
Fig.7. Architecture of Application Deployment
SQL server
Data Base
Application
Server
(C#)
Web Server
Web pages
using ASP.Net)

59
Software that have been used when implementing this system.
Software Name Description
1 Microsoft windows pro 10 The base operating system
2 Microsoft Word 2013 Used in creating all phases of the project documents.
3 Draw.io
Drawing application tool will be necessary to draw UML
diagrams.
4 Adobe Photoshop CS6
This graph utility will be used to design backgrounds, Icons
and edit images.
5 Visual studio 2015 To design the pages and write codes.
6 Android Android Studio Program
7 WS_FTP95 ver. 5.08 To upload files to the web server
8 Adobe acrobat reader To read to documents that will be added to the website.
9 MySQL Database
10 IIS Web server Hosting the project files on Server
System includes the following:
• SQlserver 2008 program
• SQ Language
• C#.Net Language
• Visual Stodio 2010 program
• ASP .Net 2010 .net 4.5
• Photoshop CC
• CSS + HTML5 code
6. Conclusion
The system designed is entitled to be used by the university domain for managing the information of the Alumni to
be made available for the companies. This would empower the job prospects and job availability for the fresh
graduate and the alumni students to the max. The system is really helpful for the working of the university and the
graduates from the university. The administration will also be finding the system to be really helpful and easy to
handle information of the alumni and manage the information without any issues and problems. The companies
giving job to the graduates can verify authentic and secure data from the system directly without failure.

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Declarations
Source of Funding
This research did not receive any specific grant from funding agencies in the public, commercial, or not-for-profit
sectors.
Competing Interests Statement
The authors declare no competing financial, professional and personal interests.
Ethical Approval
Ethical approval for this research was given based on institutional guidelines.
Consent to participate
The consent to participate in this research was sought for and approved by the subjects to be used.
Consent for publication
We declare that we consented for the publication of this research work.
Availability of data and material
Authors are willing to share data and material according to the relevant needs.
References
[1] Olorunfemi and Ashaolu, Olorunfemi A. I. and Ashaolu, M.O. A Pragmatic Approach in Engineering
Education Teaching Methods and Industry Partnership, 2012, www.sefi.be/wp-content/abstracts/1261.pdf.
[2] P.H.Waghodekar, Industry-Institution Partnership: Impact on Globalisation, Journal of Engineering Education
Transformations, 12(2): p.36-44, 1998.
[3] P.H.W. Aghodekar, D.B. Limaye, Institution's Role in Industry Institution Partnership, The Journal of
Engineering Education, 9(4): p.47-55, 1996.
[4] K.B. Raina, B.S. Rathore, J.S. Saini, Linkage between Institute and Industry, Journal of Engineering
Education Transformations, 6(2): p.1-7, 1992.
[5] Powers, D.R., Higher Education in Partnership with Industry, 1988.

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