E-Consult: Designing of Development for Thesis Advisory Model Based on Management Information System in IAIN Bukittinggi
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The document presents a design for a thesis advisory model called e-consult, developed as a management information system for IAIN Bukittinggi. It addresses challenges faced in traditional thesis advisory processes by enabling electronic consultations between students and their advisors, thereby improving accessibility and efficiency. The research employed a waterfall model approach in its development and is limited to the design phase, with future plans for validity and effectiveness testing.
![E-Consult: Designing of Development for Thesis
Advisory Model Based on Management Information
System in IAIN Bukittinggi
1st
Supriadi
Graduate Program
Universitas Negeri Padang
supriadi@iainbukittinggi.ac.id
3rd
Syafri Anwar
Faculty of Social
University State Padang
Padang, Indonesia
Syafri_anwar@gmail.com
2nd
Kasman Rukun
Faculty of Engineering,
Padang State University
Padang, Indonesia
kasman.rukun@gmail.com
4th
Khairani
Faculty of Social
University State Padang
Padang, Indonesia
yajikha58@gmail.com
Abstract—This research is a series of research related to the
development of thesis advisory model based on management
information system. This study aims to follow up the results of
preliminary research that has been done to design a thesis
advisory model at IAIN Bukittinggi, so the problems found in
the initial research can be resolved. This research was
conducted using research and development method with Borg
and Gall model, with system development chosen as waterfall
model. The results of this study produce a thesis advisory
application based on management information systems called
e-Consult. The term e-Consult means electronic consultations
that can be utilized by departments, faculty, and students. This
research is limited to the design process only, which will then
be tested for the validity, effectiveness ,and practicality in
further research.
Keywords— Thesis Advisory, MIS, e-Consult
I. INTRODUCTION
Thesis is one part of the final task in the form of
scientific work that must be completed by every student to
finish their undergraduate education (S1) in IAIN
Bukittinggi.[1]
Basically, it aims to exercise students’ ability to analyze
the problems seen in the social environment by using correct
research procedures then describing it in a systematic
written form using the rules of writing agreed on an
institution.
Each university applies that thesis writing is a subject
with a high credit.[2] It is even higher than other face to face
courses. Therefore, thesis writing is considered important
because the mark obtained by student will influence their
GPA at the end of study.[3]
Because of the importance of this course, the process of
thesis writing is usually supervised and advised by several
advisors.[4] The number of these advisors will depend on
the academic rules that apply to the college. These advisors
play the role in providing direction, input and guidance for
students in their thesis writing.
The process of thesis advisory between students and
advisor occurs through face to face interaction [5] with the
procedure on the agreement between students and advisors.
Face to face is a formal interaction that must be recorded in
a document to be accounted for.
Under normal conditions, the process of thesis advisory
through face to face interaction is relatively easy. Howevert,
in other conditions, such as out of town duty, seminars,
training and other national or international scientific forum
as well as official duty, the advisory process will face some
challenges.
These challenges include inadequate advisory time,
declined seriousness in advisory process, and long duration
of advisory process. Therefore, in the long run, it will slow
down students’ completion of their study and give an impact
on acreditation of the institution.
Initial research that has been done in IAIN Bukittinggi
2018 reveals that the lecturer's perception regarding the
development of thesis advisory model based on
management information system shows their expectation on
this system to regulate the process of thesis advisory
through an application. This can be seen from the following
graph:
Fig. 1: Lecturer’s Perception on the Planning for
Development of Thesis Advisry Application
1st International Conference of Innovation in Education (ICoIE 2018)
Copyright © 2019, the Authors. Published by Atlantis Press.
This is an open access article under the CC BY-NC license (http://creativecommons.org/licenses/by-nc/4.0/).
Advances in Social Science, Education and Humanities Research, volume 178
104](https://image.slidesharecdn.com/icoie027-200327150606/85/E-Consult-Designing-of-Development-for-Thesis-Advisory-Model-Based-on-Management-Information-System-in-IAIN-Bukittinggi-1-320.jpg)
![Among 32 items provided, eight of them reveals that
there is a desire from lecturers of IAIN Bukittinggi to have
thesis advisory application based on information
management system that will help bridge between busy
work and lecturer activities with the obligation to supervise
students' thesis . Hence, with the application, thesis advisory
can be conducted anywhere and anytime.
Based on the findings of the initial research, the
researcher then designs an application that can be used as the
mediator on the process of online thesis advisory which is
later called e-Consult. This name is taken the word consult
which means consultation or advisory and "e" as the
abbreviation of electronic. These are combined to have the
meaning of electronic consultation between students and
advisors.
II. METHODS
A. Research Method
The research method used in this research is Research
and development method, a process used to validate and
develop a product.[6] The model used is the one developed
by Borg and Gall consisting of 4 main steps: introduction,
development, field test, and dissemination.[7]
In this piece of research, the researcher focuses more on
the second step i.e. product development. In this step, the
researcher set objectives, product specification, product
advantages, product limitations, work procedure, and
limited feasibility test as well as hypothetical design.
Meanwhile, the first step (preliminary) has been done in
previous research and the third and fourth step is part of the
next research.[8]
B. System Development Model
The system development model used is the waterfall
model because it is a systematic approach with the
sequences starting from needs analysis system, design,
coding, testing and maintenance. [9] This waterfall model is
also called the Linear Sequential Model. This model is the
most widely used model in Software Engineering. [10}
Fig.2. Waterfall System Development Model [10]
This system development model can be described as
follows:
1. Software needs analysis. At this stage, needs analysis is
collected with a focus on the software including the
information domain, the required functionality,
performance and interface.
2. Design. This process involves four attributes of a
program i.e. data structure, architecture, software,
interface representation, and procedural (algorithm)
details
3. Coding. At this stage, translating design into mechanical
language is done.
4. Testing. This process is done after the code is designed
with the focus on the function and the number of errors
to be corrected.
5. Maintenance. The activity at this stage includes any
adjustments or changes that evolve with the adaptation
of the software to the actual condition or situation after it
is submitted to users.[11]
III. RESULTS AND DISCUSSION;
A. Preparing
The initial research is the basic idea of the further
development of this system further. The further preparation
is related to the hardware and software needed in designing
this thesis advisory model such as preparation of compatible
computer / laptop, operating system, editor programming
language PHP / MySql, Browser and Xampp.
B. Designing
a) Use Case Diagram
Use Case is a diagram illustrating the interaction
between systems and users.[12] It works by describing the
type of interaction between the user of a system with its own
system, through a series of stories how a system is used
Analisys
Design
ode
Testing
Sistem
Engineering
Maintenence
Advances in Social Science, Education and Humanities Research, volume 178
105](https://image.slidesharecdn.com/icoie027-200327150606/85/E-Consult-Designing-of-Development-for-Thesis-Advisory-Model-Based-on-Management-Information-System-in-IAIN-Bukittinggi-2-320.jpg)
![Fig. 3 Use Case Diagram of e-Consult
b) Activity Diagram
Activity Diagram shows the activity of the system in
the form of a collection of actions, the flow of activities in
the system designed.[13] It also shows how each flow
begins, the possible decisions and how the system ends. The
activity diagram e-Consult can be seen as follows:
Fig. 4 Super Admin Activity Diagram
Figure 5 Department Admin Activity Diagram
Fig. 6 Lecturer Activity Diagram
Fig. 7 Student Activity Diagram
C. Input Designing for Super Admin
This application has been launched online on the
address: http//www.e-consult.iainbukittinggi.ac.id.
a) Form Login Designing
It is a page to input username and password for super
admin, admin, advisor and students in order to use this
application further.
Advances in Social Science, Education and Humanities Research, volume 178
106](https://image.slidesharecdn.com/icoie027-200327150606/85/E-Consult-Designing-of-Development-for-Thesis-Advisory-Model-Based-on-Management-Information-System-in-IAIN-Bukittinggi-3-320.jpg)
![Viewed from the value of its benefits, this application
has the following advantages: first: e-Consult is an online
thesis advisory application to help the thesis advisory
process run smoothly, automatically and computerizedly.
Second: e-Consult is intended as a supplement to the direct
advisory model that has been carried out. Thirth: e-Consult
is a thesis advisory application based on management
information systems with complete features and can be
accessed anywhere and anytime. Fourth, e-Consult contains
complete information regarding guidance thesis advisory
needs. Facilitate its process, so that distance and time will
not be a problem Fifth: e-Consult is equipped with Thesis
Advisory Contract Sixth: e-Consult is also equipped with
Thesis Advisory Matrix and more advantage.
III. CONCLUSION
E-Consult is the result of application system engineering
built using the PHP programming language using
Dreamwaver with MySQL database that is capable of
performing functions as a digital mediator for students’
thesis advisory.
E-Consult is online and can work optimally in
accordance with its main function in online conditions. e-
Consult can stand alone in a domain, or become a
subdomain of an existing domain, with a capacity of +
100MB. It is very light to be accessed with computers that
have low specifications, including with the use of smart
phones.
REFERENCES
[1] IAIN Bukittinggi, (2015), Buku Pedoman Penulisan Tugas Akhir dan
Skripsi IAIN Bukittinggi, Bukittinggi: IAIN Bukittinggi Press
[2] Bird, S. J. (2001). Massachusetts Institut of Technology, USA,
Mentors, Advisors and Supervisors: Their Role in Teaching
Responsible. Science and Engineering Ethics 7
http://www.opragen.co.uk.
[3] Darmono, dan Hasan, Ani M, (2005), “Menyelesaikan Skripsi Dalam
Satu Semester”. Jakarta. Grasindo
[4] Green, Tuckman, (2002), Procrastination Across Variabels.
http//:www.mwsc. edu/psychology/research/psy302
[5] Hamid, Rusdiana, (2015), Causes of Student Delays in completing
Study at IAIN Antasari Banjarmasin, (Research Finding) not
publications
[6] Sugiyono, (2015), Metode Penelitian dan Pengembangan Reserach
and Development, Bandung: Alfabeta
[7] Gall, J., Borg. W., & Gall, M, (2003), Education Research: An
Introduction (7th ed). Boston: Pearson Education
[8] Fraenkel, Jack R. and Norman E.Wallen, (1993), How to Design and
Evalute Research in Education. New York: Mc Graw-Hill Inc.
[9] Janner Simarmata (2010), Rekayasa Perangkat Lunak, Yogyakarta:
Andi Offset
[10] Budi Sutedjo Dharma Oetomo, (2002), Perencanaan dan
Pembangunan Sistem Informasi, Yogyakarta: Andi Offset
[11] I.I.R. Unknown, (2011) Membuat Sendiri Aplikasi E-Commerce
dengan PHP dan MySQL Menggunakan Codeigniter dan JQuery.
Yogyakarta: Andi Offset
[12] Pressman, R.S. (2010), Software Engineering : a practitioner’s
approach, McGraw-Hill, New York
[13] Hill McGraw, (2008), System Analysis and Design Methods,
McGraw-Hill Companies. Inc., New York
Advances in Social Science, Education and Humanities Research, volume 178
111](https://image.slidesharecdn.com/icoie027-200327150606/85/E-Consult-Designing-of-Development-for-Thesis-Advisory-Model-Based-on-Management-Information-System-in-IAIN-Bukittinggi-8-320.jpg)
E-Consult: Designing of Development for Thesis Advisory Model Based on Management Information System in IAIN Bukittinggi
- 1. E-Consult: Designing of Development for Thesis Advisory Model Based on Management Information System in IAIN Bukittinggi 1st Supriadi Graduate Program Universitas Negeri Padang supriadi@iainbukittinggi.ac.id 3rd Syafri Anwar Faculty of Social University State Padang Padang, Indonesia Syafri_anwar@gmail.com 2nd Kasman Rukun Faculty of Engineering, Padang State University Padang, Indonesia kasman.rukun@gmail.com 4th Khairani Faculty of Social University State Padang Padang, Indonesia yajikha58@gmail.com Abstract—This research is a series of research related to the development of thesis advisory model based on management information system. This study aims to follow up the results of preliminary research that has been done to design a thesis advisory model at IAIN Bukittinggi, so the problems found in the initial research can be resolved. This research was conducted using research and development method with Borg and Gall model, with system development chosen as waterfall model. The results of this study produce a thesis advisory application based on management information systems called e-Consult. The term e-Consult means electronic consultations that can be utilized by departments, faculty, and students. This research is limited to the design process only, which will then be tested for the validity, effectiveness ,and practicality in further research. Keywords— Thesis Advisory, MIS, e-Consult I. INTRODUCTION Thesis is one part of the final task in the form of scientific work that must be completed by every student to finish their undergraduate education (S1) in IAIN Bukittinggi.[1] Basically, it aims to exercise students’ ability to analyze the problems seen in the social environment by using correct research procedures then describing it in a systematic written form using the rules of writing agreed on an institution. Each university applies that thesis writing is a subject with a high credit.[2] It is even higher than other face to face courses. Therefore, thesis writing is considered important because the mark obtained by student will influence their GPA at the end of study.[3] Because of the importance of this course, the process of thesis writing is usually supervised and advised by several advisors.[4] The number of these advisors will depend on the academic rules that apply to the college. These advisors play the role in providing direction, input and guidance for students in their thesis writing. The process of thesis advisory between students and advisor occurs through face to face interaction [5] with the procedure on the agreement between students and advisors. Face to face is a formal interaction that must be recorded in a document to be accounted for. Under normal conditions, the process of thesis advisory through face to face interaction is relatively easy. Howevert, in other conditions, such as out of town duty, seminars, training and other national or international scientific forum as well as official duty, the advisory process will face some challenges. These challenges include inadequate advisory time, declined seriousness in advisory process, and long duration of advisory process. Therefore, in the long run, it will slow down students’ completion of their study and give an impact on acreditation of the institution. Initial research that has been done in IAIN Bukittinggi 2018 reveals that the lecturer's perception regarding the development of thesis advisory model based on management information system shows their expectation on this system to regulate the process of thesis advisory through an application. This can be seen from the following graph: Fig. 1: Lecturer’s Perception on the Planning for Development of Thesis Advisry Application 1st International Conference of Innovation in Education (ICoIE 2018) Copyright © 2019, the Authors. Published by Atlantis Press. This is an open access article under the CC BY-NC license (http://creativecommons.org/licenses/by-nc/4.0/). Advances in Social Science, Education and Humanities Research, volume 178 104
- 2. Among 32 items provided, eight of them reveals that there is a desire from lecturers of IAIN Bukittinggi to have thesis advisory application based on information management system that will help bridge between busy work and lecturer activities with the obligation to supervise students' thesis . Hence, with the application, thesis advisory can be conducted anywhere and anytime. Based on the findings of the initial research, the researcher then designs an application that can be used as the mediator on the process of online thesis advisory which is later called e-Consult. This name is taken the word consult which means consultation or advisory and "e" as the abbreviation of electronic. These are combined to have the meaning of electronic consultation between students and advisors. II. METHODS A. Research Method The research method used in this research is Research and development method, a process used to validate and develop a product.[6] The model used is the one developed by Borg and Gall consisting of 4 main steps: introduction, development, field test, and dissemination.[7] In this piece of research, the researcher focuses more on the second step i.e. product development. In this step, the researcher set objectives, product specification, product advantages, product limitations, work procedure, and limited feasibility test as well as hypothetical design. Meanwhile, the first step (preliminary) has been done in previous research and the third and fourth step is part of the next research.[8] B. System Development Model The system development model used is the waterfall model because it is a systematic approach with the sequences starting from needs analysis system, design, coding, testing and maintenance. [9] This waterfall model is also called the Linear Sequential Model. This model is the most widely used model in Software Engineering. [10} Fig.2. Waterfall System Development Model [10] This system development model can be described as follows: 1. Software needs analysis. At this stage, needs analysis is collected with a focus on the software including the information domain, the required functionality, performance and interface. 2. Design. This process involves four attributes of a program i.e. data structure, architecture, software, interface representation, and procedural (algorithm) details 3. Coding. At this stage, translating design into mechanical language is done. 4. Testing. This process is done after the code is designed with the focus on the function and the number of errors to be corrected. 5. Maintenance. The activity at this stage includes any adjustments or changes that evolve with the adaptation of the software to the actual condition or situation after it is submitted to users.[11] III. RESULTS AND DISCUSSION; A. Preparing The initial research is the basic idea of the further development of this system further. The further preparation is related to the hardware and software needed in designing this thesis advisory model such as preparation of compatible computer / laptop, operating system, editor programming language PHP / MySql, Browser and Xampp. B. Designing a) Use Case Diagram Use Case is a diagram illustrating the interaction between systems and users.[12] It works by describing the type of interaction between the user of a system with its own system, through a series of stories how a system is used Analisys Design ode Testing Sistem Engineering Maintenence Advances in Social Science, Education and Humanities Research, volume 178 105
- 3. Fig. 3 Use Case Diagram of e-Consult b) Activity Diagram Activity Diagram shows the activity of the system in the form of a collection of actions, the flow of activities in the system designed.[13] It also shows how each flow begins, the possible decisions and how the system ends. The activity diagram e-Consult can be seen as follows: Fig. 4 Super Admin Activity Diagram Figure 5 Department Admin Activity Diagram Fig. 6 Lecturer Activity Diagram Fig. 7 Student Activity Diagram C. Input Designing for Super Admin This application has been launched online on the address: http//www.e-consult.iainbukittinggi.ac.id. a) Form Login Designing It is a page to input username and password for super admin, admin, advisor and students in order to use this application further. Advances in Social Science, Education and Humanities Research, volume 178 106
- 4. b) Super Admin Home Menu c) Super Admin Data Menu It contains college data including lecturer, position, students, department, and faculty. d) Department Admin Menu on Super Admin To appoint an admin of department is the responsibility of super admin. Without appointing this admin, the app account will not work. e) Super Admin Report Menu This menu contains the report for super admin regarding students, advisor, and approved students’ thesis. f) Super Admin Profile Edit Menu This menu is used to update or change user name and password given by the super admin. g) Super Admin Logout Menu This menu is used to logout from the application by simply clicking the logout menu icon. D. Input Designing for Department Admin a) Department Admin Home Menu Department Admin is an extension of super admin with the responsibility of technical issues related to the input process of students, thesis titles, and advisor. Advances in Social Science, Education and Humanities Research, volume 178 107
- 5. b) Student Menu on Department Admin It contains the options to add, edit, and delete students and their thesis title. c) Department Admin Report Menu It contains the report to department admin regarding students and approved thesis. d) Department Admin Profile Edit Menu This menu is used to update or change user name and password used by department admin. e) Department Admin Logout Menu This menu is used to logout from the application by simply clicking the logout menu icon. E. Input Designing for Advisor a) Advisory Home Menu The lecturers appointed as a thesis advisor and added by department admin can access this page. b) Advisory Process Menu It contains students’ data advised by the given lecturer that include registered number, name, thesis title, and total number. c) Student Detail Menu This menu show detail data on advisors and their advised students. Advances in Social Science, Education and Humanities Research, volume 178 108
- 6. If the detail data icon is clicked, it will bring up the file that has been uploaded by students to be read and corrected as shown in the following figure: The above figure has already shown thesis uploaded by students for its improvement and suggestions from the advisor. Screen it in scroll down, the menu will look like the following figure: d) Advisor Report Menus It contains reports for advisors regarding their students and approved thesis. e) Advisor Information Menu This menu is only for the advisor and is not available for other accounts. On this menu, advisors can share a variety of general information that can be accessed by all related student and detected in the notification menu as a response to student associated accounts. F. Input Designing for Advisor a) Student Home Menu Students who have signed up and have been approved by the department admin and have been given access rights can access this menu. b) Thesis Advisory Contract Menu Before using the advisory menu, every student who logged for the first time will automatically be shown an advisory contract. They are required to read and understand its contents as well as agree to the contract. Without approving the contract, the further process can not proceed. The advisory contract page can be seen below: The above figure shows when the advisory data menu is selected, the contract will pop up to be read, understood and then approved by clicking the icon I agree with this contract as it is shown below: Advances in Social Science, Education and Humanities Research, volume 178 109
- 7. c) Student in Advisory Menu This menu contain data on major and co advisor regarding their registered number, nmae, and total number of advised students as it is shown in the figure below: d) Advisory Data Menu This shows detail data about students and their advisor. In addition, this menu is basically the starting menu to the process of thesis advisory. For more details follow the following explanation: When icon of advisory process is clicked, the following menu will appear: Fill the type of script and the message in this section. Next, the layer will show please click advisory list icon to continue on the file input. After it is clicked, it will show following menu: e) Report Menu This menu contain reports to students including Advisory Letter, Letter of Thesis of Approval, and Advisor Data. These reports allow students to see and print out as the written proof of their advisory process: The report menu of letter of approval us the result of the program from students and advisor on the thesis advisory process. After studets click Letter of Thesis Approval menu, it will show the following figure: Advances in Social Science, Education and Humanities Research, volume 178 110
- 8. Viewed from the value of its benefits, this application has the following advantages: first: e-Consult is an online thesis advisory application to help the thesis advisory process run smoothly, automatically and computerizedly. Second: e-Consult is intended as a supplement to the direct advisory model that has been carried out. Thirth: e-Consult is a thesis advisory application based on management information systems with complete features and can be accessed anywhere and anytime. Fourth, e-Consult contains complete information regarding guidance thesis advisory needs. Facilitate its process, so that distance and time will not be a problem Fifth: e-Consult is equipped with Thesis Advisory Contract Sixth: e-Consult is also equipped with Thesis Advisory Matrix and more advantage. III. CONCLUSION E-Consult is the result of application system engineering built using the PHP programming language using Dreamwaver with MySQL database that is capable of performing functions as a digital mediator for students’ thesis advisory. E-Consult is online and can work optimally in accordance with its main function in online conditions. e- Consult can stand alone in a domain, or become a subdomain of an existing domain, with a capacity of + 100MB. It is very light to be accessed with computers that have low specifications, including with the use of smart phones. REFERENCES [1] IAIN Bukittinggi, (2015), Buku Pedoman Penulisan Tugas Akhir dan Skripsi IAIN Bukittinggi, Bukittinggi: IAIN Bukittinggi Press [2] Bird, S. J. (2001). Massachusetts Institut of Technology, USA, Mentors, Advisors and Supervisors: Their Role in Teaching Responsible. Science and Engineering Ethics 7 http://www.opragen.co.uk. [3] Darmono, dan Hasan, Ani M, (2005), “Menyelesaikan Skripsi Dalam Satu Semester”. Jakarta. Grasindo [4] Green, Tuckman, (2002), Procrastination Across Variabels. http//:www.mwsc. edu/psychology/research/psy302 [5] Hamid, Rusdiana, (2015), Causes of Student Delays in completing Study at IAIN Antasari Banjarmasin, (Research Finding) not publications [6] Sugiyono, (2015), Metode Penelitian dan Pengembangan Reserach and Development, Bandung: Alfabeta [7] Gall, J., Borg. W., & Gall, M, (2003), Education Research: An Introduction (7th ed). Boston: Pearson Education [8] Fraenkel, Jack R. and Norman E.Wallen, (1993), How to Design and Evalute Research in Education. New York: Mc Graw-Hill Inc. [9] Janner Simarmata (2010), Rekayasa Perangkat Lunak, Yogyakarta: Andi Offset [10] Budi Sutedjo Dharma Oetomo, (2002), Perencanaan dan Pembangunan Sistem Informasi, Yogyakarta: Andi Offset [11] I.I.R. Unknown, (2011) Membuat Sendiri Aplikasi E-Commerce dengan PHP dan MySQL Menggunakan Codeigniter dan JQuery. Yogyakarta: Andi Offset [12] Pressman, R.S. (2010), Software Engineering : a practitioner’s approach, McGraw-Hill, New York [13] Hill McGraw, (2008), System Analysis and Design Methods, McGraw-Hill Companies. Inc., New York Advances in Social Science, Education and Humanities Research, volume 178 111