Digital Forensics, eDiscovery & Technology Risks for HR Executives
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The document discusses digital forensics and eDiscovery as crucial areas of concern for HR executives, emphasizing the necessity for professional expertise to mitigate technology risks. It outlines the process of capturing and preserving digital evidence and the importance of litigation holds to avoid legal penalties. Moreover, it highlights the role of employee monitoring and acceptable use policies in enhancing data security and overall productivity.
Digital Forensics, eDiscovery & Technology Risks for HR Executives
- 1. Digital Forensics, eDiscovery, & other Technology Risks for the HR Executive The Lorenzi Group
- 2. p@SSw0rDz Facebook LinkedIn Match.com • Less is More, hire a professional This line of questioning could open discrimination issues
- 3. Concepts of Security are Changing • The only thing you should be secure about is that nothing is secure • Organized Crime • Random • Employees • Hacktivists
- 4. Greatest Risk to Business? • Employees, Contractors, Vendors & Partners • Inside vs. Outside • Don’t stop protecting outside…..
- 5. Virtual Machines & Child Porn • The virtual world is going virtual • CP (or CSAI – See-S-eye) is an addiction • Pirated media a (profitable) hobby • High bandwidth, “ghost” (vmware) The only thing you need to know: Liability is HUGE.
- 6. Digital Forensics & eDiscovery • 2 Step Process • Capturing and preserving everything • Preparing the “Useful” information
- 7. SMILE! Digital Forensics Digital Forensics Using a 35mm Camera Create a Forensic Image (Preserve Data) Take a Picture Restore the Forensic Image Develop the Film Analyze the Information Choose the Pictures you want Report (and Testify) as necessary Build a Scrapbook
- 8. E-Z eDiscovery 1. Convert paper to electronic images 2. Combine images with Digital Forensics results 3. Filter out Unnecessary Info 4. Review Results 5. Submit
- 9. SPOLIATION • The alteration and/or destruction of data • Examples: • Resending an email • Opening a Word document • Deleting a picture • Turning on a computer
- 10. Litigation Hold Legal Notice Starts the moment litigation becomes reasonably possible Requires parties to preserve all potential evidence Failure to abide could bring sanctions, fines, dismissal of case, & criminal charges
- 11. The IT Department – Your BEST Friend… and WORST Enemy • Digital Forensics is all about 3 things: • Process • Experience • Defensibility • CAN IT do some/all of it? Maybe. • SHOULD IT do some/all of it? NO.
- 12. Any time… You think internal is better/cheaper/faster… • Remember: • Legal, Financial, & Criminal Liability • IT fear of public speaking • Interpersonal relationships…… (ask about this)
- 13. Employee Monitoring • It’s not Big Brother, it’s SMART Business • Improves Data Security Exponentially • Mistakes • Desperate • Criminal • Makes Compliance Easier • Can provide Productivity metrics • Termination Justification • Training Needs • Resource Allocation • Cost Saving Opportunities Examples: Lockheed, Fidelity, USPS, Kaiser Permanente
- 14. BYOD • Stored Communications Act • Employee Owned/Company Paid • Company Owned
- 15. EADV Electronic Devices and Social Media Misuse Major initiative for 2012
- 16. ADA • EU says websurfing is an addiction • What does the US say? • REALLY????
- 17. Thoughts Social Media is good Acceptable Use Policies are required Detailed Background Checks are better than FB pages Ongoing Training & Reminders are critical
- 18. Thank You Rob Fitzgerald The Lorenzi Group 866-632-9880 x123 www.thelorenzigroup.com