DISASTER RECOVERY IN RECORD MANAGEMENT PROGRAM
- 1. Question -what is disaster recovery -what should organization do to stabilize the condition of records and disaster site after emergence of the disaster RECORD MANAGEMENT LS 204
- 2. IBRAHIM NUHU UNIVERSITY OF DAR ES SALAAM
- 3. 1. WHAT IS DISASTER RECOVERY • A word recovery simply means the process of regaining possession or control of something. A disaster recovery is a process or set of procedures to recover records and infrastructure of any organization after the occurrence of disaster. It includes all operations after the initial response including restoration of the collections .Disaster recovery process is taken after the occurrence of disaster, it involves knowing what to do to recover the damaged materials,
- 4. Disaster recovery for records and information includes the five steps: 1. Assess damage. 2. Stabilize the situation. 3. Begin salvage operations. 4. Begin restoration procedures. 5. Resume operations.
- 5. CONT.…. .The following are the techniques that the organization should consider to stabilize the condition of records and the disaster site after emergence of the disaster.
- 6. CONT……… The techniques required depend on the nature of the disaster, 1. Reduce the air temperature and humidity and increase air circulation in the damage area to prevent the growth of mold and mildew and to prevent further damage to microfilm or magnetic media to prevention of mold and mildew in the water damaged, the wet carpets should be removed 2.Remove debris(waste) where possible to prevent further crushing of records housing ,magnetic or optical drives.
- 7. CONT 3. Isolate items infected with mold, mildew, hazardous chemical residue, or insects. Isolate a PC or LAN drive that is infected with a virus to protect the rest of the electronic systems. 4. Place water-damaged microfilm and magnetic media in clean, clear water, or rinse media and place in sealed plastic bags while still wet.
- 8. CONT 5. remove damaged materials from a disaster site.in case of flood or any water source disaster, The materials that are damaged should be removed , for example Wet paper records must be packed in appropriate cartons for drying. If very small volumes of paper records are wet, they may be packed and removed for air-drying . Some larger vendors offer packing as part of their recovery services. Vacuum drying could be used as a method of drying water-soaked documents by placing them into a vacuum chamber,
- 9. CONT 6.Considering the safety and security precautions: disaster site may contain the hidden hazards such as submerged objects ,and severed or loose electrical wires, use caution in these areas, make sure electrical equipment is grounded, standing water, wet carpeting, and wet records make the use of electrical equipment potentially hazards.
- 10. CONT. 7.commercial recovery service to stabilize the building in disaster site : controls to isolate contaminated areas from occupied areas. recovery service technicians performed plumbing and electrical repairs in the contaminated areas
- 11. CONCLUSION • In a nutshell it is important to begin the recovery of the records soon as possible after the disaster, Additional training for response team members should be provided where necessary, It is important to have the disaster recovery plan, not having a disaster recovery plan can put the organization at risk of high financial costs, reputation loss and even greater risks for its clients and customers.
- 12. REFERENCES ARMA International,(1995) Glossary of Records and Information Management Terms (Prairie Village, KS ARMA International (1995) Disaster Plan (Prairie Village, KS: ARMA International, 1995), 453. Barbara A. (1995) Records Disasters Can Happen to You!” in Proceedings of the 40th Annual Conference in Nashville, TN. Richmond, V(1991) Disaster Plan for the Virginia State Library and Archives (Virginia State Library and Archive