Documentation table
- 1. Documentation What is it? Why do you need it? Ideas generation This is a process of creating, developing and communicating ideas which can be visual or abstract, but also the ideas generation includes different processes through the idea, also concept and process but the overall idea is wanted so they can bring it to reality. This document is needed so that ideas can be produced but also to see if they can be processed into learning and also improvements, it allows people to share their ideas but also if it is able to be produced within reality. Proposal This type of documentation is when you want to put ideas into place to meet the different media goals, so this could be needing to know about your target audience, but also investigating in case there is any other competition which you maybe at. You need a proposal document because this would be put in place for a producer to follow if they wanted to produce a new film (for example) then they would follow this document to see what is age appropriate for their target audience and what they can and can’t include due to the different regulations of television. Script A script is a type of documentation used to write a film or broadcast, an example of this could be that someone has written a script for a character for them to know what they need to say when they are on set. You would need this type of documentation when you come to film for your production, this would be because cast members would need to follow this on set so they know what they need to say in the role of their character. Storyboard A visual shot by shot plan of the film or a section of the film, containing a visual plan, timings, information about shot movement and movement within the shot, diagetic and non-diagetic sound, special and visual effects and editing. 1. It provides a visualisation of your written plans – what do you think your ideas are going to actually look like through a lens. 2. It organises a scene in a script very specifically into shots rather than narrative beats 3. It allows you to effectively time the different shots – based on how much content there is in the shot – and so lets you consider in more detail the pace of the scene 4. It allows you to make sure that you are paying attention to the grammar of a scene – the 180
- 2. Rule, the use of Shot/Reverse POV/Shot (the Kuleshov Effect), line of sight shooting… 5. It allows you to check the logistics of your planned movement within the shot and of camera movement within the shot 6. It allows you to plan for the use of sound – both diagetic and non-diagetic – within the shot 7. It allows you to plan the editing linking shots 8. Along with a production script it provides a detailed blueprint for the departments managing the practical aspects of production planning – costume, location, props… Lighting Plans A lighting plan documentation should be put in place for the crew to know if they need a specific light putting in place on set, an example of this could be a redhead lighting or as small as an LED lighting. You would need one of these put in place to see when and where you would need the different lighting, if one of these documents was not put in place then this could raise health and safety problems due to if someone does not know they are on set then they could injury themselves or something else could severally go wrong. Production Schedule This usually is a timetable which shows the different services which are going to be used at the certain time or what you have done where and when, with the different locations. This should be put in place due to it needs to be there for health and safety regulations; this is because everyone needs toknow what is going on at what time an example of this could be that if they were to be filming outside then it should be in the production schedule. Location Recce This type of documentation is used to see if the certain location is safe to film in, and if not then the production team would need to see what rules and regulations that it might not follow. A location recce would be needed because if a certain set was not safe to be filmed on then a risk assessment or a health and safety check would need to be put in place to make sure that none of the crew are at risk.
- 3. Risk Assessment This documentation is needed on set because it assesses overall if it is safe on set to film your production, but it also assesses the hazards. This would be needed to put into place because it needs to identify the hazards of the certain set and if there is any problems and what they could do with the certain problem which may be occurring. Budget A budget sheet would be needed so you know how much money you have spent but also if you can finically afford to produce your idea. This is important to have because then you can see how much money you have spent on the one set and how much money you have left to spend on another thing, an example of this could be new makeup for cast. Call Sheets A call sheet is needed because the schedule would show where cast members are in the day but it also shows where they may be needed for the particular set that they are on in at the time - this needs to be done for every single day of filming. This would be needed to have when shooting for a media production because it shows the crew where they are needed for the set time but they are also being told what time they may need to be ready for. Equipment Booking Forms An equipment booking form document would be needed so the production team know how much equipment they may have lost or need extra for the certain day/time of shoot. This is needed as it shows the production team how much the certain person has taken out of their equipment and how low they maybe on tripods or cameras for example; from here they could hire more for on set (this would only be if its needed else they are wasting money). Contributor Release Forms A contributor release form would be needed for your actors to agree to be in your production, this would be because if they didn’t and then they did not want to be in the film then legally they do not have to, however if they signed it then you legally have permission to put them in it as they have signed the form. This would be one of the most important forms of documentation, this is because your actors are needed to sign consent to be in your film; this would be because if they didn’t and they didn’t want to be in it and you still feature them in it then you are breaking the rules and regulations of television but also the law.