2. 2
Exercise
• Attempt the Exercise on page 8 of the workbook individually.
• Review the Exercise as a group.
3. 3
Lesson 2 Objectives
In this lesson, you will learn how to:
• Create a new presentation
• Enter text into a presentation
• Save a new presentation
• Close a presentation
• Open an existing presentation
• Add a new slide
• Saving a presentation with a different name
• Save a presentation as another file type
• Switch between open presentations
4. 4
Entering Text in a Presentation
Key concepts:
• You can add text to the Text Placeholders, Text Boxes,
and Shapes. The Title Text placeholder is represented by
the dotted border.
• When entering text into text placeholders, it is important to
recognise good practice when doing so. This includes:
• Using short, concise phrases
• Using bullet points
• Using numbered lists.
5. 5
Creating a New Presentation
Steps:
1. Click the FILE tab
2. In the Backstage View, click the New button
3. Choose the Blank presentation option.
6. 6
Entering Text in a Presentation
Steps:
1. Create a new Blank Presentation.
2. Click the Title Text placeholder.
3. Type Worldwide Telephony Trading.
4. Click outside the Title Text Placeholder to deselect it.
7. 7
Saving a New Presentation
Steps:
1. Click the FILE tab
2. In the Backstage view, click the Save button
3. Select Computer to choose the location.
4. Choose a folder under Computer or click Browse.
8. 8
5. In the Save As dialog that opens, select Local Disk (C:).
6. Double click the ICDL Student Folder and type WTS Presentation in the File
Name box.
7. Click the Save button.
9. 9
Closing a Presentation
Steps:
1. Open Land Tour from the Student Folder.
2. Click the FILE tab
3. Click the Close button
4. You can also click the Close button at the to-right corner of the PowerPoint
Window.
10. 10
Opening an Existing Presentation
Steps:
1. Click the FILE tab
2. In the Backstage view, click the Open button
3. Select Computer to choose the location.
4. Choose a folder under Computer or click Browse.
11. 11
5. In the Open dialog that opens, select Local Disk (C:).
6. Double click the ICDL Student Folder and select WORLD01.pptx.
7. Click the Open button.
12. 12
Adding a New Slide
Steps:
• Open WORLD01.pptx from the Student Folder.
• In the HOME tab, click the top part of the New Slide button in the Slides group.
• Click on Slide 1 in the Slides/Outline pane.
13. 13
Saving a Presentation with a different name
Steps:
1. Click the FILE tab
2. In the Backstage view, click the Save As button
3. Select Computer to choose the location.
4. Choose a folder under Computer or click Browse.
14. 14
5. In the Save As dialog that opens, select Local Disk (C:).
6. Double click the ICDL Student Folder and type WTS Qtr 1 in the File
Name box.
7. Click the Save button.
15. 15
Saving a Presentation as another File Type
Steps:
1. Open WORLD01.pptx from the Student Folder.
2. Click the FILE tab
3. In the Backstage view, click the Save As button
4. Select Computer to choose the location.
5. Choose a folder under Computer or click Browse.
16. 16
6. In the Save As dialog that opens, select Documents.
7. Click the Save as type down arrow and select Outline/RTF from the list.
8. Click the Save button.
17. 17
Switching between open Presentations
Steps:
1. Open Meeting5.pptx and Meeting6.pptx from the Student Folder.
2. In the VIEW tab, click the Switch Windows button in the Window group.
3. Select a presentation from the list displayed.
18. 18
Lesson 2 Review
In this lesson, you learnt how to:
• Enter text into a presentation
• Save a new presentation
• Close a presentation
• Create a new presentation
• Open an existing presentation
• Add a new slide
• Rename an existing presentation
• Save a presentation as another file type
• Switch between open presentations
19. 19
Lesson 3 Objectives
In the next lesson, you will learn how to:
• Insert/remove a graphical object into/from a master slide
• Apply a theme
• Apply a background colour
• Change slide orientation
• Change the magnification
• Create speaker notes
• Switch views
• Add a new slide with specific slide layout
Editor's Notes
#3:Introduce the students to the lesson by highlighting the lesson objectives using your own words.
#4:Inform the students that in Microsoft PowerPoint 2013, placeholders are boxes with dotted borders that contain content and reside within a slide layout. All built-in slide layouts that come with PowerPoint contain content placeholders.
Emphasize that when creating their presentations, most contents (titles, text, charts and graphic objects) will be contained inside a placeholder.
Explain the concepts as outlined in the slide.
#5:Inform the students that they have to access the Backstage view perform this task.
Guide the student on how to create a new Blank presentation for the first time in PowerPoint 2013.
#6:Ask the students to create a new Blank Presentation.
Guide the students on how to type text into a presentation using the keyboard.
Inform the students that they can learn to type faster if they don’t already know how using software like Typing Master.
Emphasize the importance of speed when typing.
#7:Inform them that there are several ways to access the location for saving a Presentation from the Backstage view.
Guide the students on how to save a new presentation.
#8:Continuation from slide 5 – selecting a location in the computer to save the presentation.
#9:Highlight the three ways of closing a presentation.
Guide the students on how to close a PowerPoint presentation.
#10:Inform the students that there are several ways to access the location when opening an existing presentation from the Backstage view. In this case, they will browse through the computer and select a specific location.
Guide the students on how to open an existing presentation.
#11:Continuation from slide 9 – selecting a location where the existing presentation is stored.
#12:Inform the students that can add more slides to their existing presentation through various ways. In this case, they will do this from the HOME tab.
Guide them on how to add a new slide into the presentation.
#13:Highlight the importance of naming presentation using different names e.g. when drafting.
Inform them that there are several ways to access the location for saving a presentation from the Backstage view.
Guide the students on how to save a presentation using a different name.
#14:Continuation from slide 12 – selecting a location where the presentation is stored.
#15:Highlight the importance of saving PowerPoint presentations as another file type - make your presentation readable or editable by someone who does not have Microsoft PowerPoint or has an older version of PowerPoint.
Show and explain to the students the various file formats available in the list such as;
PowerPoint Template
PowerPoint 97-2003 Presentation
PDF – Portable Document Format
PowerPoint Show
Outline/Rich Text Format (RTF)
MPEG – Video e.t.c
Inform the students that there are several ways to access the location for saving a presentation as another file type from the Backstage view.
Guide the students on how to save a presentation as another file type.
#16:Continuation from slide 14 – selecting the location where the presentation is stored.
#17:Explain the importance of the feature that allows one to switch between multiple open presentations.
Open the presentations to be used in this activity – Meeting5 and Meeting6.
Guide the students on how to switch between presentations when working with them.
#18:Review the session objectives to show students that you have actually covered everything stated at the beginning of the lesson.
#19:Inform the students of the topics they will cover in the next session of PowerPoint 2013.
