Email Basics
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This document provides an overview of email basics. It discusses email addresses, which include a username and domain separated by an @ symbol. Popular free email providers include Gmail, Outlook, and Yahoo, which allow accessing email from any device with internet. Other common domains include .edu, .gov, and organization names. Email providers offer tools like chat, address books, calendars and profiles to help with communication and organization.
Email Basics
- 2. Email Basics Do you ever feel like the only person who doesn't use email? You don't have to feel left out. More than ever, email is easy to understand and use. In this lesson, you will learn what email is, how email addresses are written. We'll also discuss various types of email providers and the features and tools they include with an email account. Understanding email addresses To receive emails, you will need an email account and an email address. Also, if you want to send emails to other people, you will need to obtain their email addresses. It's important to learn how to write email addresses correctly, because if you do not enter them exactly right your emails will not be delivered or might be delivered to the wrong person. DigitalLifeAdvisor.com
- 3. Understanding email addresses Email addresses are always written in a standard format that includes a username, the @ (at) symbol, and the email provider's domain. The username is the name you choose to identify yourself, and the email provider is the website that hosts your email account. Review the example of how email addresses are written. User name often contain numbers and shortened version of a name to prevent duplicates. Some business and organizations provide email with their own website domain John.doe@outlook.com username at email provider DigitalLifeAdvisor.com
- 4. About email providers In the past, people usually received an email account from the same companies that provided their Internet access. For example, if AOL provided your Internet connection, you'd have an AOL email address. While this is still true for some people, today it's increasingly common to use a free web-based email service, also known as webmail. Anyone can use these services, no matter who provides their Internet access. Webmail providers Today, the top three webmail providers are Microsoft's Outlook.com (previously Hotmail), Google's Gmail and Yahoo. These providers are popular because they allow you to access your email account from anywhere with an Internet connection. You can also access webmail on your mobile device. DigitalLifeAdvisor.com
- 5. Other email providers Many people also have an email address hosted by their company, school, or organization. These email addresses are usually for professional purposes. For example, the people who work for this website have email addresses that end with @digitallifeadvisor.com. If you are part of an organization that hosts your email, they'll show you how to access it. Many hosted web domains end with a suffix other than .com. Depending on the organization, your provider's domain might end with a suffix like .gov (for government websites), .edu (for schools), .mil (for military branches), or .org (for nonprofit organizations). Information management software Many companies and organizations use an information management application, like Microsoft Outlook, for communicating and managing their email. This software can be used with any email provider, but is most commonly used by organizations that host their own email. DigitalLifeAdvisor.com
- 6. Email productivity features In addition to email access, webmail providers also offer various tools and features. These features are part of a productivity suite—a set of applications that help you work, communicate, and stay organized. The tools offered will vary by provider, but all major webmail services offer the following features: Instant messaging, or chat, text-based conversations with other users. An online address book, where you can store contact information for the people you contact frequently An online calendar to help organize your schedule and share that schedule with others A public profile that contains your name and basic contact information In addition, each provider offers some unique features. For instance, when you sign up for Gmail you gain access to a full range of Google services, including Google Drive, Google Docs, and more. Hotmail, on the other hand, offers connectivity with SkyDrive and Microsoft Office Web Apps. DigitalLifeAdvisor.com