Enable collaboration and productivity without sacrificing security or user experience

Editor's Notes

• #2: Enabling collaboration while protecting content/data and providing a good ux Securing your data to drive employee engagement and productivity
• #3: Organizations and their content are not created equally. One of the data points from the research with Ponemon, is that on average 53% of an organizations’ sensitive data is unstructured, so just a little over half. Based on the Ponemon study, on average 53% of organizations’ sensitive data is unstructured and organizations have an average of almost 3 petabytes. Of data of unstructured data, 14% of the respondents had more than 5 petabytes, and consider unstructured data is growing. There is a lot of data, a lot to manage and not all content is created equal. There is marketing collateral and then there are employee and customers personal data, and then there is M&A and financial records or confidential R&D. It makes sense to use a combination of cloud and on-premises.
• #4: These are all the silos where we find unstructured data being stored in enterprises today. With that, you have content sprawled across several areas of management in an organization.
• #6: And there are some risks associated with that sprawl of data and how it effects digital transformation, as we can see here.
• #7: Further, a great amount of employees admit to using one of the worst ways to collaborate: email. That’s email attachments and not only does this create unnecessary risks, but it also takes up storage, creates inefficiencies, and increases the file sprawl. Using email attachments to collaborate also without uncertainty guarantees that once content leaves your four walls, you have zero visibility into what happens with that content. https://resources.axway.com/content-collaboration-efss/infographic-enterprise-file-sharing-and-content-collaboration
• #9: The respondents wanted to balance convenience with security an across all our research including a Benchmark study with Aberdeen, Security was the 1 concern, but as this outlines, it’s still very important to these organizations to balance it with user convenience. We’ve learned from our experiences as a leader in the market, if users don’t like the solution or they are not trained on the solution – they won’t use it and will turn to solutions that are riskier – for multiple reasons, one of which is IT does not have visibility into the content, which can create several challenges – one of which is compliance with regulations both corporate and government. 60% of respondents believe it’s important to have the flexibility to store files on-premises and the public cloud. And, it’s important to have seamless access to files regardless of where they are located. The other data point that was supported across the bodies of research is that it’s important to share with partners, but security is a challenge – organizations are still struggling with how to share with patners securely. And, this is not just a file or a collateral slick, this is share designs, customer information, one customer of ours used to need to share a logo with a design agency in time for print before a major sporting event – if that logo got out, they lost a lot of money. Secure external sharing sounds fairly simple, but it’s actually one of the most challenging use cases – for organizations to solve and remain compliant and seucre.
• #14: The IT Challenge compounds when you look at the makeup of IT Systems, the Enterprise environment today is made up of SaaS, On-Premise apps, Files in the cloud and on-premise And new applications are entering the enterprise at a rapid pace
• #15: Through the research, we found that 52% of study respondents say their organizations are concerned about storing all of its unstructured data in the public cloud/ Which leaves 48% responding that they are okay with storing their data in the public cloud. When you zoom out, this number really depends on the industry, size of the organization, and the type of content.   With the popularity of Office 365, several organizations have adopted cloud and some of the applications that are included in O365. Outside of that, organizations may still be apprehensive about some cloud applications.
• #16: We know that data breaches are a big concern to IT and Security leaders. Based on the research, 65% of respondents say data breaches in file sharing and content collaboration environments are likely. You might have heard a few months back in April that Box had a breach. A report by security research firm Adversis discovered that a few companies using Box were accidentally exposing their internal files. These breached files were being indexed by Google and there was the potential for leaking sensitive proprietary information. This breach was not a Box security issue, but rather it was how the admins set up Box or the fact that the administrators relied on the end-users to set security policies. Basically, users were able to share folders (not just a file, but all the files in the folder) and did not require authentication or access permissions. Now, imagine sharing a home directory outside the organization; that was essentially what happened. This was the cloud-version and it was indexed by Google, therefore the results could potentially show up in general population “searches.” Hence the breach. -- User Error and improper administration
• #17: That Box breach was a combination of user error and improper administrator controls. Without the proper tools to
• #18: We have done some research as well, finding out a lot about priorities and concerns of IT professionals in their digital transformation journey. One of those areas is effectively securing and managing unstructured data while also creating an environment where employees can collaborate.