Equivalent Record Form Application Procedures
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This document outlines the procedures and requirements for processing an Equivalent Record Form (ERF) for civil service positions. It details 15 required documents that must be submitted, including an accomplished ERF form, updated service record, transcripts, performance evaluations, personal data sheets, and certificates. It also provides the qualification standards for head teacher and principal positions at elementary and secondary levels, specifying required experience, education, training, and civil service eligibility.
Equivalent Record Form Application Procedures
- 1. EQUIVALENT RECORD FORM (ERF) PROCEDURES by DR. JOY KENNETH S. BIASONG DM-HRD, Ed.D., Ph.D.-TM
- 2. Equivalent Record Form Personal Data Name Date of Birth Employee Number Item Number Authorized Position Title Authorized Salary
- 3. Educational Attainment & Civil Service Eligibility Title, Degree, Highest Educational Attainment Name of the Institution Year Taken CS Examination Rating Date
- 4. Service Record Equivalent Units Total Number of Years in Teaching Areas of Equivalents Professional Study Teaching Experience Administration & Supervision Experience Latest Efficiency Rating
- 5. Requirements for Processing of Equivalent Record Form (ERF) 1. Accomplished ERF ( 5 original copies) 2. Updated Service Record ( 3 original copies) 3. Transcript of Records ( Certified true copy from the School Registrar) - one copy ( Undergraduate and Graduate Studies)
- 6. 4. Certification from the School Registrar * Number of academic units earned * Completion of academic requirement * Graduate of MA, Ed.D.
- 7. 5. Performance Appraisal Form for the last 3 school years (Certified photocopy signed by the AO, District Supervisor, School Head) (3 copies) 6. Personal Data Sheet – 3 original copies (CS Form 212) 7. Sworn Statement with documentary stamps – 1 original copy
- 8. 8. Last Appointment – 3 certified photocopies 9. Latest Payslip/ Payroll – 1 certified photocopy 10. Class Program 11. Organizational Chart 12. Plantilla- 1 certified photocopy
- 9. 13. Certificates ( Training, Seminar, Workshop) 14. Certification that the incumbent of the position to be reclassified is qualified to occupy the new position. 15.List of teachers under the supervision of the proposed appointee For MT ( 5-7 teachers per subject area in the same organizational unit For MT ( certification of teachers on total number of MT 1 and MT 2 in the district
- 10. DepED Order No. 39 S. 2007 Modified Qualification Standards for the Positions of Head Teachers and Principals For Elementary Level Head Teacher I – Experience: TIC for 1 year or Teacher for 3 years Head Teacher II – Experience: HT for 1 year or TIC for 1 year or Teacher for 4 years
- 11. Head Teacher III Experience: HT for 2 years, or TIC for 2 years or Teacher for 5 years For Secondary Level Head Teacher I Experience: TIC for 1 year or Teacher for 3 years Head Teacher II Experience: HT for 1 year or Teacher for 4 years
- 12. Head Teacher III Experience: HT for 2 years or Teacher for 5 years Head Teacher IV Experience: HT for 3 years or Teacher for 5 years Head Teacher V Experience: HT for 4 years or MT for 3 years Head Teacher VI Experience: HT for 5 years or MT for 4 years
- 13. For Principal Item ( Elementary and Secondary Level) Principal I Experience: Head Teacher for 1 year or TIC for 2 years or Master Teacher for 2 years or Teacher for 5 years Principal II Experience: 1 year as principal Principal III Experience: 2 years as principal Principal IV Experience: 3 years as principal
- 14. Qualification Standards For Elementary Level Education: Bachelor’s degree in Elementary Education or Bachelor’s degree with 18 professional education units Appropriate field of specialization for Head Teacher Units in Management for Principal Training: 24 hours of relevant training Eligibility: RA 1080 (Teacher)
- 15. Qualification Standards For Secondary Level Education: Bachelor’s degree in Secondary Education or Bachelor’s degree with 18 professional education units Appropriate field of specialization for Head Teacher Units in Management for Principal Training: 24 hours of relevant training Eligibility: RA 1080 (Teacher)
- 16. Thank you for listening!