Erp Implementation Project Planning
- 1. ERP IMPLEMENTATION PROJECT PLANNING PREPARED BY :- DARSHAN S.AMBHAIKAR Sinhgad Institute Of Management, Pune
- 2. AGENDA • What is an ERP System? • Why implement an ERP system? • Phases of Implementation • Project Planning • Conclusion • Questions and Answers
- 3. What is an ERP System – definitions Simplistic Definition ERP - Enterprise Resource Planning Detailed Definition “ERP means the techniques and concepts for integrated management of businesses as a whole from the viewpoint of the effective use of resources to improve the efficiency of enterprise”. ERP packages attempts to integrate all departments and functions across a company , onto a single computer system that can serve the particular needs of all the departments.
- 4. Historical system architectures • Traditionally, companies uses information systems that were developed several decades ago – legacy systems. Sometimes these systems were integrated with each other and sometimes they weren’t. Sometimes they were loosely interfaced and sometimes they were more tightly interfaced.
- 5. Why implement an ERP System? • Simplification of business processes • Enhance productivity, flexibility • Reduce costs and eliminate inefficiencies • Extend your business using internet • Enable new business and growth strategies • To support business goals – Integrated, on-line, secure, self-service processes for business – Eliminate costly mainframe/fragmented technologies • Improved Integration of Systems and Processes • Empower Employees
- 6. PHASES OF ERP IMPLEMENTATION
- 7. 1. Pre-Evaluation Screening • Decision for perfect package • Number of ERP vendors • Screening eliminates the packages that are not at all suitable for the company’s business processes. • Selection is done on best few package available.
- 8. 2.PACKAGE EVALUATION • Package is selected on the basis of different parameter. • Test and certify the package and also check the coordination with different department • Selected package will determine the success or failure of the project. • Package must be user friendly • Regular up gradation should available. • Cost
- 10. 3.PROJECT PLANNING PHASE • This is the phase which plans that designs the implementation process. • In this phase details of how to go about implementation , schedules and deadlines etc are decided. • Roles and responsibilities are identified and assigned. • This is phase which will decide when to begin, how to do it and when the project is supposed to be completed and what to do in contingencies. • Their is a committee for this and which is suppose to meet periodically through out cycle to review process and chart future course of action .
- 11. A.PROJECT SCHEDULE • This is the phase that designs the implementation process. • In this phase the details of how to go about the implementation are decided. • Time schedules, deadlines, etc for the projects are arrived at & the project plan is developed. • Roles are identified & responsibilities are assigned.
- 12. Project schedule (cont.) • The resources that will be used for implementation efforts are decided & the people who are going to be in-charge of implementation are identified. • Team members are selected & task is allocated. • This phase decides when to begin the project, how to do it & when is it suppose to be completed. • Planning is done by the committee constituted by team leaders.
- 13. B. DECISION OF THE PHASE • This phase plans ‘what to do’ in case of contingencies, how to monitor the progress of the implementation. • This phase also decides what control measures should be installed & what corrective measures or actions should be taken when things get out of control
- 14. C. TEAM LEADER • The project planning is usually done by a committee constituted by the team leaders of each implementation group. • The committee will be headed by the ERP in- charge (i.e. the CIO or COO). • The committee will meet periodically to review the progress & chart the future course of action.
- 15. PROJECT PLANNING PHASE Project schedule Decision of phase Team leader DESIGN IMPLEMENTATION PROCESS TIME SCHEDULES, DEADLINES, ETC RESOURCESARE NEEDED AND IMPLEMENTATION IDENTIFIED CONTINGENCIES, MONITOR THE PROGRAM, CONTROL MEASURES , CORRECTIVE ACTIONS PLANNING IS DONE BY TEAM LEADERS COMMITTEE WILL BE HEADED BY INCHARGE
- 16. OVERALL VIEW – PROJECT PLANNING • Designs implementation process • Time schedules • Deadlines • Development of project plan • Roles and responsibilities are assigned • Organizational resources use for implementation are decided
- 17. Overview-project planning cont. • Team leader, team members selection • When to begin project • How to do it • Budget • When it supposed to be completed • Plan in case of contingencies • How to monitor the progress • What control measures to be installed
- 18. CONCLUSION • ERP systems provide a mechanism for implementing systems where a high degree of integration between applications is required • The Business Case or Value Proposition for implementation must be outlined • To successfully implement a proper mix of people, processes and technology should be maintained • It is team process
- 20. THANK YOU