Erp module(finance and accounts) anand and sameer

ERP MODULE
FINANCE AND ACCOUNTS

INTRODUCTION TO FINANCIAL
MODULE
 The financial module is the core of many ERP software
systems
 It can gather financial data from various functional
departments, and generates valuable financial reports
 Types of reports: general ledger, trail balance, as balance
sheet and quarterly financial statements.

 takes care of all accounts related entries and their impact on
the whole system.
 Total flow of money (Cash/Bank) and total expenditures are
reflected here.
 The management is able to take their important financial
decision, Budgeting etc.
 Can come to know about company’s financial position at any
point of time

REPORTS COVERED
 Trial Balance
 Trading A/c
 Profit & Loss A/c
 Balance Sheet
 Debtor’s Balance
 Creditors Balance
 Cash/Bank Fund position

FUNCTIONS
 ACCOUNTING
 FINANCIAL ERP MODULE provides a fully integrated
accounting module than cover financial accounting, analytic
accounting, third party management, taxes
management, budgets, assets, etc.
 Has more than 50 extra modules for specific accounting
features: electronic bank transfers, assets
management, automatic invoicing, analytic controls, financial
indicators, statements management, etc.

 KEY POINTS
 Multi-company, multi-currencies, multi analytic axes,
 Real-time consolidation of multiple charts of accounts,
 Very good ergonomy for fast encoding of entries and
invoices,
 An integrated analytic/cost accounting,
 Lots of customizables reports

 BENEFITS
 Avoid re-encoding everything, all documents are pre-
generated,
 Accountants decisions may have impact on the whole
system,
 Cross reporting with others modules.

 ANALYTIC ACCOUNTING
 The analytic accounting is the core of all management modules
of ERP. It is perfectly integrated with all operations that have a
(direct or indirect) cost or revenue.
 As an example, for services companies, the analytic accounting
is used as the financial part of project management.
 As all tools are integrated, it gives the user a full control and
automatisation of his company:
• Plannings are integrated with budgets,
• Project management is integrated with contracts and affairs
managmeent, etc.

 KEY POINTS
 Work with one or multiple analytic plans,
 Many sub-modules available to integrate best management
practices,
 Nearly all transactions are automated to simplify
encodings, etc.

 BENEFITS
 Timesheets or tasks are analytic costs on projects,
 Manufacturing operation reports costs on cost centers,
 Sales, purchases and invoices are also costs on analytic
accounts,
 Holidays, expenses tracking, etc.

 ASSETS MANAGEMENT
 For businesses from foundries to pharmaceuticals, tracking a
complex fixed asset inventory becomes really easy with ERP.
 makes one avoid loosing millions of dollars each year in tax
overpayment, regulatory non-compliance, and inefficiency.
 Manages one’s assets easily with ERP. This module is fully
integrated to the financial and analytic accounting modules

 KEY POINTS
 Different methods of costing,
 Easy asset management

 BENEFITS
 Fully integrated to the financial an analytic accouting
modules
 Track changes on asset from any document in ERP

 BANK INTERFACES
 ERP support electronic banking and invoicing through
different modules. It allows you to communicate automatically
with banks to send payment orders and receive bank
statements automatically.
 It usually supports CODA (Belgium+Luxemburg), SEPA (New
European Standard), BVR/V11/DTA (Switzerland), Check
printing (US), EDI (with SAP).

 KEY POINTS
 Payment preparation system (advances, prioritizes, treasury
management),
 Automatic reconciliation of entries

 BENEFITS
 Fully integrated with accounting so that you never have to
encode anything,
 It prepares the propositions of payments according to
purchases, sales, invoices, etc.
 Visibility of payments from any module: CRM, sales
management, etc.

 BUDGETS
 The ERP finance-budgets module allows you to manage
financial and analytic budgets.
 one can manage the same budgets from three different
points of views, according to the user role:
• Accountant: work on master and consolidated budget
• Project manager: work on analytic budgets on his projects
• Department manager: get a consolidated view on budget
positions

 KEY POINTS
 Workflows on budgets (ex: a budget must be validated before
launching a project),
 Three different points of view on the same budgets
 Analytic and financial budgets integration
 Mulitple axes

 BENEFITS
 Integrated to purchases, sales, timesheets and expenses
notes
 Analytic budgets are integrated to the project management
module

 PAYMENTS MANAGEMENT
 KEY POINTS
 Different roles for encoding payments, approving payments
and sending to bank
 Manages one’s treasury accross different bank accounts
 Multi-Currency management facilities
 Support electronic bank formats and check printing

 BENEFITS
 Fully integrated with the accounting system to avoid double
encoding,
 Import and automatic reconciliation when encoding bank
statements.

FINANCIAL MODULE IN
GARMENT INDUSTRY

Erp module(finance and accounts) anand and sameer

 Startup
 - Select Company
 - Change Years
 - Financial Years
 - User Defined Books
 - Setup
 - Multicolumn Setup
 - Cheque printing Setup

 Masters
 - Chart Of Account
 - Miscellaneous Charges
 - PO Other Charges Link
 - Item Master
 - Budget Allocation
 - TDS Master
 - TDS Rates

 Sale / Purchase Forms
 - Cheque Book Master
 - Cost Category
 - Cost Center
 - Item Opening Stock

 Voucher Entry
 - Bank Payment / Bank Receipt
 - Cash payment / Cash Receipt
 - Contra
 - Journal
 - Debit Note / Credit Note
 - Credit Expense
 - Purchase
 - Purchase Return
 - Local Sales
 - Export Sales
 - Sales Return
 - TDS Payment
 - Exchange Rate Gain / Loss wizard
 - Generate TDS certificate nos.
 - Closing Stock

 Export Finance
 - Packing Credit (PCL)
 - Setup
 - Entry
 - Re-payment / Interest
 - Quarterly Interest
 - Register
 - Forward Booking

 FDBP (Foreign Bills Demand Purchase)
 - Setup
 - Purchase
 - Crystallization
 - Collection
 - Realization
 - Register

 Tools
 - Diagnostic Tool
 - Voucher Mismatch Detection
 - A/C wise Trial Balance Differences
 - Style Update Tool
 - Update Group Balances
 - Carry Forward Balances
 - Difference in Matching
 - Re-Numbering Books

FUNCTIONS
 Manages the entire monetary transactions of the company.
 Maintains the credit/debit sheets for buyers and
suppliers/vendors.
 Maintains the accounts and their respective transactions.
 Maintains salary records and appraisal/incentive databases
of the employees.
 Indicates the progress of the company.
 All this is important because “BUSINESS IS DONE FOR
PROFIT”

ADVANTAGES
 All financial data available at hand.
 Quick response to any query made.
 Monitors the financial state of the company.
 Indicates priorities for the company.
 Helpful in determining the budget.
 Buyer/ Supplier transaction history easily available

Pre-data required
1. Cash Petty Cash vouchers
2. Bank Voucher (cheque book counter foil, pay-in
slips, Advises, Demand Draft (receipt vouchers to mention
Invoice number) (payment vouchers to mention Bill number)
3. Debit Credit Note Vouchers
4. Journal Voucher
5. Purchase Bills (to mention P.O. number)
6. Sales invoices (rough)

Erp module(finance and accounts) anand and sameer

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