Essentials in Governance Excellence
0 likes474 views
The document outlines essential governance practices for nonprofit boards, emphasizing the roles and responsibilities of board members and chief executives. It details the foundational duties such as determining the organization's mission, financial oversight, and strategic planning, while also addressing the importance of board recruitment, engagement, and conflict management. The content serves as a comprehensive guide to promoting effective leadership and operational efficiency within nonprofit organizations.
Essentials in Governance Excellence
- 1. /emilydavisconsulting /AskEmilyD #nonprofit #governance BOARD SERVICE: ESSENTIALS IN GOVERNANCE EXCELLENCE Emily Davis Emily Davis Consulting January 20, 2016
- 2. /emilydavisconsulting /AskEmilyD #nonprofit #governance TURN ON YOUR TECH @AskEmilyD #BohemianFoundation #governance #nonprofit
- 4. /emilydavisconsulting /AskEmilyD #nonprofit #governance 30 seconds or less Name Organization & Role Question/ Challenge A LITTLE ABOUT YOU…
- 5. /emilydavisconsulting /AskEmilyD #nonprofit #governance QUICK POLL How many of you are… q Executive Directors or CEOs? q Nonprofit staff? q Serving on 1 committee? q Serving on 2 or more committees? q Interested in joining a board for the first time? q Currently serving on 1 board? q Currently serving on 2 or more boards?
- 6. /emilydavisconsulting /AskEmilyD #nonprofit #governance Why do we join? What scares us? Why would we leave? Why do we stay?
- 7. /emilydavisconsulting /AskEmilyD #nonprofit #governance ESSENTIALS OF BOARD LEADERSHIP
- 8. /emilydavisconsulting /AskEmilyD #nonprofit #governance 10 BASIC BOARD RESPONSIBILITIES 1) Determine mission & purpose 2) Select the chief executive 3) Support & evaluate the chief executive 4) Ensure effective planning 5) Monitor & strengthen programs & services 6) Ensure adequate financial resources 7) Protect assets & provide financial oversight 8) Build a competent board 9) Ensure legal & ethical integrity 10) Enhance the organization’s public standing
- 9. /emilydavisconsulting /AskEmilyD #nonprofit #governance 10 CHIEF EXECUTIVE RESPONSIBILITIES 1) Commit to the mission 2) The lead staff & manage organization 3) Exercise responsible financial stewardship 4) Lead & manage fundraising 5) Follow the highest ethical standards, ensure accountability, & comply with the law 6) Engage the board in planning & lead implementation 7) Develop future leadership 8) Build external relationships & serve as an advocate 9) Ensure the quality & effectiveness of programs 10) Support the board
- 10. /emilydavisconsulting /AskEmilyD #nonprofit #governance BOARD ROLES & RESPONSIBILITIES Set organizational direction
- 11. /emilydavisconsulting /AskEmilyD #nonprofit #governance Strategic Priorities Goals Objectives Tactics • Process not just a document • Roadmap • Input from board, staff, stakeholders • Narrative, resources, implementation tools STRATEGIC PLANNING
- 13. /emilydavisconsulting /AskEmilyD #nonprofit #governance BOARD ROLES & RESPONSIBILITIES Set organizational direction Provide oversight
- 14. /emilydavisconsulting /AskEmilyD #nonprofit #governance Nonprofit Lifecycles: Stage-Based Wisdom for Nonprofit Capacity
- 15. /emilydavisconsulting /AskEmilyD #nonprofit #governance Generative Fiduciary Governance as Leadership Strategic WHY are we going to do it? HOW are we going to do it? WHAT are we going to do? § Scanning your external environment § Comparative advantage § Strategic plans § Confronting challenges in traditions & values § What matters most to us? § What does this mean to us? § Framing the right issue § Tangible § Operations § Legal § Results § Resources § High performing boards address all three § Great boards know the differences § Fundraising in all three
- 16. /emilydavisconsulting /AskEmilyD #nonprofit #governance BOARD ROLES & RESPONSIBILITIES Set organizational direction Provide oversight Ensure necessary resources
- 17. /emilydavisconsulting /AskEmilyD #nonprofit #governance 100% BOARD GIVING • Demonstrates personal commitment • Gives confidence to ask others • Encourages foundations to give • Creates board “ownership” • Board is ultimately responsible for financial stability of organization • Need policy
- 18. /emilydavisconsulting /AskEmilyD #nonprofit #governance COMMITMENT TYPES Board Giving Commitment Open Ended Flexible Specific
- 20. /emilydavisconsulting /AskEmilyD #nonprofit #governance SPHERES OF INFLUENCE New gifts Annual donors Midsize donors Major donors Planned giving
- 21. /emilydavisconsulting /AskEmilyD #nonprofit #governance Prospecting Identification Preparation Cultivating Build the Relationship Engage the Donor Ask for the Gift Stewarding Recognition Reporting Communicating Engagement FUNDRAISING PROCESS
- 22. /emilydavisconsulting /AskEmilyD #nonprofit #governance FUND DEVELOPMENT Diversity is key Individuals Membership Special events Foundation grants Government grants Corporate sponsorship Earned income Service clubs
- 24. /emilydavisconsulting /AskEmilyD #nonprofit #governance THE DIFFERENT HATS WE WEAR… Legal Hat Ambassador Hat Volunteer Hat
- 25. /emilydavisconsulting /AskEmilyD #nonprofit #governance WHAT DOES IT MEAN TO BE AN AMBASSADOR?
- 26. /emilydavisconsulting /AskEmilyD #nonprofit #governance BOARD’S ROLE* • Meeting & engaging with peopleConnector • Illustrating the work in a compelling wayStoryteller • Making the case for the futureVisionary • Asking for specific support or involvementCloser *Creation in Common
- 27. /emilydavisconsulting /AskEmilyD #nonprofit #governance ENSURE BOARD & PRESIDENT ENGAGEMENT* CEO is displacing board GOVERNANCE AS OBSERVATION CEO is in constructive partnership with board GOVERNANCE AS LEADERSHIP CEO is going thru the motions with the board GOVERNANCE AS ATTENDANCE CEO is displaced by board GOVERNANCE AS MICROMANAGEMENT C E O E N G A G E M E N T BOARD ENGAGEMENT * Source: Richard Chair et. al. “Governance as Leadership”
- 28. /emilydavisconsulting /AskEmilyD #nonprofit #governance ACTIVITY TIME! Write “board” in the space provided if you think it is a board responsibility. Write “staff” if you think it is a responsibility carried out by the staff. Write “both” if you think it is a responsibility shared by staff and board.
- 29. /emilydavisconsulting /AskEmilyD #nonprofit #governance Board Leads Shares values thru policies that put mission in action Hires, supports, assesses ED Opens funding resources in community Oversees financial due diligence Recruits & retains new board members ED Leads Develops/ Proposes policy questions Hires, supervises, motivates staff Develops & implements programs Shared Leadership Strategic plan Fundraising plan & strategies Evaluations Prep board meetings SHARED LEADERSHIP
- 30. /emilydavisconsulting /AskEmilyD #nonprofit #governance CEO’S ROLE IN GOVERNANCE • Differs from org to org • Accept that it takes time • Requires clarity • Recommended ex-officio • Present strategic issues of importance • Work closely on policy, fundraising, and public relations • Discuss assumptions and preferences • Accountable to the board, board accountable to stakeholders
- 33. /emilydavisconsulting /AskEmilyD #nonprofit #governance RECRUITMENT Great board member retention begins with a great recruitment process!
- 34. /emilydavisconsulting /AskEmilyD #nonprofit #governance WHO HAS… q A defined recruitment process? q A regular recruitment cycle? q A governance and/or nominating committee leading the process? q The ED/CEO leading the process?
- 36. /emilydavisconsulting /AskEmilyD #nonprofit #governance WHERE DO YOU FIND CANDIDATES?
- 37. /emilydavisconsulting /AskEmilyD #nonprofit #governance NEXT GENERS Gen Y, Millennials Generation X
- 39. /emilydavisconsulting /AskEmilyD #nonprofit #governance EXPECTATIONS • Board descriptions • Terms • Time commitment • Financial commitment • Recruitment process • Orientation • Committee participation • Ongoing education • Board activities • Evaluation
- 40. /emilydavisconsulting /AskEmilyD #nonprofit #governance STEP 1: TIMELINE • Review docs & past recruitment • Design self-eval Month 1 • Conduct self-eval & demo matrix • Design application, interview questions & outreach messaging Month 2 • Add to website • Share with networks Month 3 • Schedule & conduct interviews • Invite to board meeting Month 4 • Host at board meeting • Make recommendations Month 5 • Inform candidates • Schedule orientation • Intro board buddies Month 6 • Debrief process • Gather feedback Month 7
- 41. /emilydavisconsulting /AskEmilyD #nonprofit #governance STEP BY STEP Evaluation Application Expectations Outreach Vetting Candidate Approval Wrap Up Debrief
- 48. /emilydavisconsulting /AskEmilyD #nonprofit #governance BOARD MEETINGS AGENDA • Frequency • Keep under 2 hours • Focus on governance • Strategic plan priorities, goals • Mission moments • Recognition • Consent agendas FACILITATION • Quorum • Attendees • Roberta’s Rules of Order • Avoid micromanagement • Accountability • Virtual vs. in person
- 49. /emilydavisconsulting /AskEmilyD #nonprofit #governance FOR EVERY MEETING • Serve mission • Location • Outcomes • Connect strategic plan • Agenda – out 3 days prior with add’l items • Honor time • Shared responsibilities – Minutes or notes (action items & deadlines) – Facilitation • Provide food • Follow up
- 50. /emilydavisconsulting /AskEmilyD #nonprofit #governance • Concentrate on outcomes & mission • Step up step back • Different perspectives & agendas • Behind-the-scenes prep • Solicit feedback • Allow space for questions • Use imagery FACILITATION TIPS
- 52. /emilydavisconsulting /AskEmilyD #nonprofit #governance IT’S NOT ABOUT YOU How does this serve the mission? Does it fit our strategic goals? What’s our capacity? What does success look like? Keep it high level!
- 53. /emilydavisconsulting /AskEmilyD #nonprofit #governance COMMUNICATION “Change happens by listening and then starting a dialogue, with the people who are doing something you don’t believe is right.” - Dr. Jane Goodall *Conversant
- 54. /emilydavisconsulting /AskEmilyD #nonprofit #governance CONFLICT MANAGEMENT • Don’t be afraid of conflict! • What is the process for conflict resolution? • Don’t take it personally • What is best for the mission? • How will you demonstrate excellent leadership?
- 55. /emilydavisconsulting /AskEmilyD #nonprofit #governance WHAT MAKES ‘EM TICK • Always YES • Wants to help everyone & everything • Caution! OVER-COMMITTED • Needs lots to stay engaged • Don’t let them sit around BUSY, BUSY, BUSY • Verbal & print • Use titles & acknowle dgment LIKES RECOGNITION • Stays focused & on track • Great for events • May get discouraged by others’ lack of support ORGANIZER • Lots of ideas for improvement • Pair with an Organizer to keep things moving CREATIVE *Abigail Harmon
- 57. /emilydavisconsulting /AskEmilyD #nonprofit #governance TAKE AWAY & COMMITMENT
- 59. /emilydavisconsulting /AskEmilyD #nonprofit #governance Emily Davis, MNM Emily Davis Consulting (720) 515-0581 emily@emilydavisconsulting.com emilydavisconsulting.com