Fixed Assets Management Software

Fixed Asset Management Software Key Features Masters Transaction Reports Utilities [email_address] http://www.fastfacts.co.in

Company Details C reate a company which will contain Fixed Assets and Depreciation details across ALL Financial years. F or de-centralized organisations, create a company for each Branch/Region/Accounting Unit .These can be later consolidated for organisational-level reporting

Parameter C onfigure Parameters for Asset Auto-numbering , Creating Additional Books of Depreciations, Auto-Backup periodicity, optional validations , and depreciation calculation dimensions.

Accounting Years – As per Books D efine Accounting Years as per books. A ny number of years can be defined. A year can be closed to disable any alteration in transactions. F or a year, Depreciation Calculation can be allowed to be edited manually.

Financial Years – Income Tax D efine Financial Year as per Income Tax. T his will be used for calculating Depreciation as per Income Tax. A Financial Year can be marked Closed to avoid any alteration in future.

Rates as per Books D efine Depreciation Codes , methods and rates for each accounting year. S elect WDV/SLM method A ctivate Multi Shift Depreciation for a Depreciation Code D efine Double Shift / Triple Shift Depreciation Rate

Rates as per - Income Tax Act D efine Depreciation Blocks for each Financial Year D efine Rate for each Block T his will be used for Depreciation Calculation as per I Tax

Rates of Depreciation – Additional Book I n case you have opted for Additional Depreciation Books define Depreciation Code/ Method / Rate for each Accounting Year A dditional Books can be created to have Depreciation computation other than requirements of Companies Act e.g. Parent Companies policies

Asset Category C reate a hierarchy of categories upto 3 Levels L evel 1 and Level 2 are mandatory L evel 3 is not mandatory

Asset Category D efault Depreciation Code and Income Tax Block Codes can be defined 1 00% Write off amount can be defined M ax Write off % can be defined P refix for auto-Asset ID generation can be defined for each cateogry

Departments D efine Department Code D epartment is one of the mandatory dimension of asset record R eports can be filtered on Department

Cost Centres D efine Cost Centre Code C ost Centre is one of the dimension of asset record R eports can be filtered on Cost Centre

Vendors D efine Vendor Code and update vendor details V endor details are mandatory for asset record S eparate vendor wise report can be printed

Users D efine User Code and address details U ser is one of the dimension of an asset A sset under user custody letter can be generated

Locations C reate hierarchy of locations upto 3 levels L ocations are mandatory for asset record L ocations are one of the grouping /filter option in reports L ocations are useful in physical verification process

Closing Balances W hen Asset details are to be entered from a cut-off date. S creen similar to Asset Acquisition with additional field for Accumulated Dep. A lternatively Closing Balance details can be imported from MS Excel File

Acquisition of Assets A sset Acquisition details can be entered with ease S everal Masters can be added from within the screen e.g. Vendor, User C ontrol R repeats previous record for faster data entry A sset ID is auto-generated / manually entered based on parameter selected O ver-riding Rate / Method for an asset can be defined

A sset Acquisition details can be entered with ease S everal Masters can be added from within this screen C ontrol R repeats previous record for faster data entry A sset ID is auto-generated / manually entered based on parameter selected Cost Breakup A sset Cost break-up details can be entered S eparate report available for cost break-up details E asy data entry with copy/paste functions

A sset Acquisition details can be entered with ease S everal Masters can be added from within this screen C ontrol R repeats previous record for faster data entry A sset ID is auto-generated / manually entered based on parameter selected Asset Cost break-up details can be entered Separate report available for cost break-up details Easy data entry with copy/paste functions Quantity Details Q uickly add several records for multiple quantities M ultiple entries can be generated for 1 or user defined quantity C ustom Physical ID can be generated

Sale/Discarding of Assets S ale / Discarding transaction of asset is recorded in this screen P rofit / Loss as per Books is auto-computed S ale value is reduced from the I Tax Block F or several transactions , bulk sale option can be used

Splitting of Assets S plit an asset in 2 or more assets G enerally required when selling part of an asset Cost and Depreciation Details are split across all financial years A uto Split based on quantity

Depreciation Calculation – As per Books C alculate depreciation for any period – Month / Quarter / Full Year D epreciation Period continuity maintained C alculate depreciation for any category at a time O nly Last depreciation entry allowed to be modified / deleted B ulk modification of Dep. Amount thru Excel Import

Depreciation Calculation – Income Tax C alculate Depreciation as per Income Tax block wise S tart from any financial year by entering Opening WDV

Depreciation Calculation – Additional Books C alculate Depreciation for Additional Books T his is same as calculating depreciation as per Books

Change of Asset Category R ecord change of category of any Asset I t does not change depreciation S chedules prior to change will show Previous Category S chedules post change will show New Category

Reclassification of Assets-Books C hange Depreciation Code for an asset retrospectively A uto computes change in accumulated depreciation S chedules prior to change are not affected

Reclassification of Assets-Additional Books C hange Depreciation Code for an asset retrospectively A uto computes change in accumulated depreciation S chedules prior to change are not affected

Change of Method E ffect change in Method F rom WDV to SLM or vise versa A uto computes difference in accumulated depreciation S chedules prior to change are un affected

Change of Rates E ffect change in Rate retrospectively A uto computes difference in accumulated depreciation S chedules prior to change are un affected

Assets Maintenance Contracts R ecord AMC details for each asset B ulk Update for quicker data entry A MC Reminder and reports available

Insurance R ecord Insurance details for each asset B ulk Update for quicker data entry I nsurance Reminder and reports available

Physical Verification R ecord Physical Verification Details F ilters for quicker data entry R ead Bar Code Scanner file for automated verification

Shifting of Asset – Transfer within same unit R ecord change of Department, location , cost centre and User S chedule prior to change will show previous value S chedule post change will show new value

Shifting of Asset – Transfer out to different unit R ecord shifting of assets to a different unit P rint Transfer Memo T his asset can be entered by the receiving unit as “Shifted-in” Asset S uch assets are removed during consolidation

Fixed Assets Register- Additional Books V

Fixed Asset Schedule Books- Ratewise

Fixed Asset Schedule Books- Categorywise V

Fixed Asset Schedule Books- Groupwise V

Fixed Asset Register - Grouped V

FA Schedule Comparision - Categorywise V

Depreciation Statement - Books V

Depreciation Statement – Shift wise Details V

Depreciation Statement – Additional Book V

Fixed Assets Schedule – Income Tax V

Asset Classification for Income Tax

Report – Asset Acquired Datewise V

Report – Asset Acquired Purchase Orderwise V

Report – Asset Acquired Vendor wise V

Report – Asset Cost Breakup C

Report – Addition made to an Asset C

Report – Physical Verification C

Report – Asset Maintenance C

Report – Asset Under User Custody C

Print Barcode – Barcode Printers P rint Bar Code labels on any PPLB compliant Bar Code Printer P rint one Bar Code and upto 4 human readable texts F ix bar code width , height

Report – Categorywise Summary c

Report – Asset Requiring Replacement c

Fixed Asset Listing Q uick Transaction listing generator D efine the columns for listing D efine the filters for listing E xport the result to MS Excel

Depreciation Amount Mismatch C

Asset Enquiry S earch for an asset / assets meeting given criteria V iew the assets in the grid V iew the control totals

View Fixed Asset at a Glance V iew complete asset history on screen V iew Cost Break-up, Sale , UDF and dependant assets V iew depreciation details

AMC & Warranty Reminder V iew AMC expiring on a given date V iew Warranty expiring on a given date U seful reminder for managing renewals

Bulk Update – Income Tax F or any change in the Income Tax Block Code , bulk update U pdate available based on Category and year

User Defined Fields C reate User defined fields for an asset 1 0 Text-type and 5 Date-type fields can be defined

Consolidate Data C onsolidate multiple database for corporate level reporting U seful for a multi branch organisation

Excel Import Import Closing Balance details / Asset acquisition details from MS Excel data Templates provided for easy import Step-by-step wizard points all errors and imports only when data fully validated

User Management U ser level menu access U ser level company access

Thank You [email_address] http://www.fastfacts.co.in

Fixed Assets Management Software

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Fixed Assets Management Software