Fuel control in fleet management
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This document discusses fuel control for commercial vehicles and outlines strategies to reduce fuel consumption and theft. It notes that fuel costs account for over 40% of operating costs and that manual systems lack integration and allow for fuel theft and fraud. Telematics can help by providing real-time fuel usage data, managing driver behavior, and identifying exceptions. Recommendations include proactive driver training, managing fuel transactions electronically, investigating variances, and using fuel tank lock systems and sensors to prevent unauthorized access and measure fuel levels. Implementing comprehensive fuel control policies and an audit process can help fleets quantify savings opportunities.
Fuel control in fleet management
- 1. Fuel Control
- 2. 1. Why we need to control fuel 2. The role of telematics 3. How we reduce fuel consumption 4. How we reduce fuel theft and fraud Fuel Control
- 3. Fuel Control Challenges • > 40% of our operating costs • Increasing theft of fuel from vehicles • Fraudulent card and electronic transactions • Manual systems • Silos of information with very little integration • Lack of skilled staff (Office and Drivers)
- 4. 1. Average monthly distance travelled = 12’500 km 2. Average monthly fuel consumption = 6’875 L (55l/100km) 3. Average monthly fuel cost = R 75,625 (R11 x 6’875 L) 4. Average cost per km = R 6,05 (R11 p/l) 5. Average number of fuel transactions = 15 per month 6. Average tank capacity = 600L (R11 x 600 = R 6,600) 7. Total fuel cost per year = R 907’500 Let us look at a typical Heavy Commercial Vehicle
- 5. 1. 10 km unauthorised travel per day (260km x R6) = R 1’573 p/m 2. 20L theft per week(87 l/m x R11) = R 957 p/m 3. 2L of fuel spilt per week (8,7 l/m x R11) = R 95 p/m 4. Speeding and Idling waste of 0.5 L/100km = R 688 p/m Average monthly fuel lost = R 3’313 p/m Total fuel lost per year = R 39’756 p/a Let us look at a typical Scenario with a HCV
- 6. Which Fleet Are You? Fleet Size Fuel Spend Per Month Fuel Spend Per Year Potential Loss / Opportunity Per Year 10 R 0.76 M R 9.1 M R 0.40 M 50 R 3.8 M R 46 M R 2 M 100 R 7.6 M R 91 M R 4 M 200 R 15.2 M R 182 M R 8 M 500 R 37.8 M R 454 M R 20 M
- 7. We can’t manage what we don’t measure Real time data means we can instantly change driver behavior Telematics reports highlight problem areas and trends Telematics replaces almost all manually captured data Telematics assists with route compliance Telematics provides actual fuel used per trip* Small changes have huge impacts The role of Telematics * With CAN Bus data
- 8. Accurate Date, Time and Odometer at fill GPS location at time of fill – Reverse GIS = Supplier Name Drivers Name at time of transaction Route traveled since last fill CAN Bus measured fuel consumption since last fill* Fuel level probe records fuel level before and after the fill Reports calculate the variance after each fill Measured fuel consumption by Driver The role of Telematics Fuel Control is enhanced with CAN Bus and fuel level sensors. *CAN bus is available on American, European and some Japanese trucks
- 9. 1. Proactive engagement with Drivers 2. Training must include telematics data 3. Reward good driving performance 4. Zero tolerance for speeding and idling 5. Manage exceptions in real-time i. Over Speeding ii. Excessive idling iii. Off route / journey management iv. Unauthorised stops v. Sudden drop in fuel level How we reduce fuel consumption
- 10. 1. Lock down the vehicle fuel system 2. Revise the Driver’s code of conduct 3. Eliminate all part fills 4. Integrate your dispensing into the telematics system 5. Manage consumption from fill to fill 6. Investigate each variance 7. Incentivise your fuel control staff when detecting fraud 8. Provide a tip off line – Honesty Pays How to reduce fuel theft and fraud
- 11. The Complete Fuel Control Solution Products and Services: 1. Fuel Tank Lock Down Devices 2. Fuel Level Sensor 3. Fuel Pump Control Unit and Reporting 4. Automated Tank Gauging 5. Fuel Control Bureau Service
- 12. 1. Lock Down the Fuel Tank Anti-theft fuel sender Anti-siphon devices that prevent over filling and skimming Anti-theft drain plugs and pipe fittings We import the TankSafe units from the UK • Patented “impregnable” design prevents skimming and spilling • Robust design is attack proof • Tanks can be filled at 120 L/min • Standard fitment on Mercedes, MAN, Volvo and Iveco
- 13. 2. Fuel Level Sensor • Accurately measures the diesel level in the tank • Integrates with the MiX FM hardware • Samples fuel level every when parked and driving • Real-time alerts for sudden change in fuel level • Records fills to confirm fuel purchases
- 14. 3. Fuel Pump Control Unit • Integrates to fixed or mobile fuel pumps • Removes human error in fuel transaction capturing • Measures and records fuel dispensed • Prevents unauthorised fuel issues • Integrates to MiX Software • Issued vs. measured reporting for CAN bus vehicles
- 16. 4. Bulk Stock Automated Tank Gauging Real-Time Tank Level Dashboards
- 17. 5. Fuel Control Bureau Service • Implement our best practise procedures and policies • All fuel transactions are consolidated in one single database • Our software highlights exceptions for manual investigation • Analysts correct any exceptions with data and reprocess • Suspect transactions are escalated to our investigators • Clients notified of suspect transactions • Translate fuel savings into quantifiable rand values • Weekly and Monthly fuel management reports • Once-off investigations of specific incidents
- 18. Fuel Control Checklist An independent audit of fuel procedures and processes? A comprehensive code of conduct? Protect and control bulk fuel stocks? Protect diesel in the vehicle fuel tank? Electronic recording of fuel issues? Detailed analysis of fuel transactions? Investigative process to recover lost fuel? Can we help you with:
- 19. SAFETY | EFFICIENCY | COMPLIANCE | SECURITY Your partner for life.