Functions of Management by Asst. Prof. Pratibha Dabhade-Raysoni
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The document outlines the essential functions of management, including planning, organizing, staffing, directing, and controlling, each with relevant examples from educational institutions. It emphasizes the interrelated and continuous nature of these functions, illustrating how they collectively contribute to effective management. Additionally, it highlights the importance of decision-making, motivation, cooperation, and proper record-keeping in organizational success.
Functions of Management by Asst. Prof. Pratibha Dabhade-Raysoni
- 1. FUNCTIONS OF MANAGEMENT By Asst. Prof. Pratibha Dabhade-Raysoni MIT S. D. B. Ed. College, Alandi Devachi, Pune
- 4. PLANNING •It is the first and most important function of management. As a saying goes ‘Well began is half done’. Therefore every manager have to plan his work. •It is the primary function as nothing can be achieved without planning. Planning determine in advance what needs to be done. •Planning is done by different level managers.
- 5. Examples ➢ Drafting policies ➢Determination of the goal and objectives of an institution ➢Academic calendar of an institution ➢Annual planning of a particular subject ➢Planning of staff meeting in every month ➢Planning of PTA meetings etc PLANNING
- 10. •The term organizing means allocating and arranging work to all human resources. Once objectives are planned, a structure is developed to achieve them. •Here organizing means to deal with human as well as physical resources. •It help to determine the role and authority of each human resource in any institution. ORGANIZING
- 11. Example For conduction of any event in any institution, after planning of that event, work is divided and responsibilities are assigned to one and all. -Annual social gathering - Sports -National seminar -Faculty development programme ORGANIZING
- 15. •It aims at regulating activities in a group. Once the top level managers assigned work to lower level managers, they need to ensure that work is being done and everything is going on smoothly. •It is done to know whether progress and performance is in the desired direction. CONTROLLING
- 16. Example ➢Calling a staff meeting once a fortnight to take review of the work done. ➢Sudden visit of a principal when teachers conducting lectures in the classroom. •It must be kept in mind that through controlling an employer keep a check on their employees. CONTROLLING
- 20. •The term staffing means recruitment. After the vacancy is created it is the job of the higher level manager to hire new staff. •It involves selection and training of future managers. •It involves placing of right persons at the right jobs. STAFFING
- 21. Example ➢Appointment of a new teacher in place of one goes on medical leave ➢Filling up vacant post due to retirement of senior teachers. STAFFING
- 25. •This function of management also known as actuating. Directing includes supervision and motivation of employees. •It is the process of leading human resources. Here managers keeps their staff in action. Direction should be done in positive, corrective and creative manner. DIRECTING
- 26. Examples General example- Manager leads and direct subordinates working under him. Regarding educational institution- HOD’s in any educational institution leads and direct staff working under him Principal leads and direct the teaching and non- teaching staff DIRECTING
- 30. •The term co-operation means working together as a team or a harmonious unit. •In any educational institution, all the human resources working together need to work as a unit. They should build good rapport with higher as well as lower level managers. CO-OPERATING
- 31. Examples General example- During foundation day celebration programme in any company entire employees work together, so the functions goes off well. Regarding educational institution- During the prize distribution programme in school/ college, the entire staff works together, so the functions goes off well. CO-OPERATING
- 33. •Co-ordinating means to divide the work group wise and organize working relationships in order to achieve the desired goal. •It is the process of trying to unite together all activities performed in an institution. CO-ORDINATING
- 34. Examples General example- When company works in different shifts – 2 to 4 shifts Regarding educational institution- When school works in two shifts i.e. primary and secondary section. CO-ORDINATING
- 37. •Decision making is a part and parcel of management. All levels of managers have to take decisions which can be centralized or decentralized in nature. •Whatever be the case it decides the fate of that organization. DECISION MAKING
- 38. Examples General example- Increments of the employees, promotion of employees, transfer of employees, such major decisions are taken by higher level management. Regarding educational institution- Increments in the salaries of the teachers, promotion of teachers, transfer of teachers, fee hike such major decisions are taken by higher level DECISION MAKING
- 42. •A leader has to lead from the front. It is the process of influencing followers. •The leader is role model for the group to emulate. The leader represents the group ion the internal and external situations. LEADING
- 43. Examples General example- If manager (leader ) is punctual in his work then and then only he can expect same thing from the employees working under him. Regarding educational institution- If teacher is punctual in her work then only she can tell her students to do the same. LEADING
- 46. •The term motivation means to keep the human resources going. •Motivation is very important function which is done by higher level managers for their lower level managers. •It help to enhance the work and performance of the lower level managers. •Motivation can be in the form of appraisal, praise in words, increase in salary, increments and promotions to a higher post. MOTIVATING
- 47. Examples General example- Award given for the 100% attendance of the employees Regarding educational institution- Certificates issued for the best reader of the library – monthly / yearly – can be a teacher or a student MOTIVATING
- 50. •The term records refer to all the paper work done in an institution. •Every level of manager should keep a record of the work done by him in an academic year as well as for the department that has been given to him. •Records helps for the future reference too. •But in this technical age some record kept in the hard copy form and other in the soft copy. RECORDS
- 51. Examples General example- Employees attendance – Muster / Biometry Regarding educational institution- General register in which all the details of each student in the school is written. RECORDS
- 53. •Financing is very important part of every institution. money is required to conduct all type of curricular, co- curricular activities in the school. •A budget should be drafted every year showing the detailed information of sources finance and sources of expenditure in an academic year. This also helps in proper utilization of available financial resources. FINANCING
- 54. Examples Audit is done in every educational institution at the end of the financial year. FINANCING
- 55. ✓Functions of management are circular in nature, as beginning of one function marks the end of the previous one. This is a never ending continuous cycle as functions of management are repeated again and again. ✓They are interrelated, interdependent and continuous in nature. ✓They are a comprehensive unit and cannot be viewed in isolation. Let’s conclude….