Glosarry2
- 1. GLOSSARY AGN: It is a public institution of national order, responsible for: •Formular, guide and control the archiving policy. • Coordinate the national archives system. •Recuperar, preserve and disseminate the documentary heritage of the country and that custody. DOCUMENTARY GROUNPING: It is a set of documents generated by an administrative unit in the exercise of their functions. Archives: Activities related to all of the archival work, ranging from the drafting of the document to their elimination or permanent preservation. FILE: Set of documents, whatever its date, form and material, accumulated in a natural process by a person or public or private entity. CENTRAL FILE: It is a set of documents organized according to administrative academic units that produce them and transferred from your file management. HISTORICAL ARCHIVE: Unit responsible for organize, retain, manage, describe and disseminate institutional documentary memory TOTALFILE: Concept that refers to the whole process of the documents in its life cycle. LIBRARY: Place where the books ordered his reading or consultation are conserved. Entire unit formally established and enabled with staff and resources to provide library services and information. CATALOGUE: Series ordered all materials or matters that handle a file, or the moral and physical entities involved in the processing of them.
- 2. DOCUMEN TATION CENTER: Is a unit of information that collects, manages, and diffuses a particular knowledge area documentation or produced by an agency or institution is limited to that. LIFE CYCLE: Successive stages which cross documents from their production or reception, until their final disposition. DOCUMENTARY CLASSIFICATION: The process of documentary organization phase, in which are identified and established documentary groupings based on the organico-funcional structure of the producing entity (background, section, series or issues). DOCUMENTARY CONSERVETION: A set of preventive or corrective measures taken to ensure the physical and functional integrity of archive documents. CONSULTATION DOCUMENT: Access to a document or group of documents in order to know the information they contain. DOCUMENTARY CUSTODY Save or possession of documents by an institution or person, which implies legal responsibility in the management and conservation of the same, whatever that is owned. DIGITIZATION: Conversion of analog materials to digital format for storage on a computer. DOCUMENTARY DIPLOMATIC: Discipline studying the internal and external features of documents subject to the formal rules that govern their development, in order to show the evolution of the document types and determine their value as sources for the story. FINAL DISPOCITION OF DOCUMENTS: Decision resulting from the assessment made at any stage of the life cycle of documents, recorded in withholding tables or tables of documentary assessment, with a view to its total preservation, elimination, selection or reproduction. DOCUMENT: Recorded information, matter what your shape or the medium used.
- 3. VITAL DOCUMENT: They are those who possess a critical value for your company, and are unique and irreplaceable, therefore require special to be stored and preserved. FILE: Complex documentary unit formed by a set of documents generated organic and functionally a producer instance in the resolution of a matter. FOLIATION: Act of listing sheets. DOCUMENTARY INVENTORY: Instrument of information retrieval that describes in an accurate and precise series or Affairs of a documentary. BOOK: A set of sheets of paper together by some means, that make up a whole bound with cover and cover. PAGE: Written or printed on one side.