Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners
Download as PPTX, PDF1 like209 views
The document outlines the implementation of the Japanese American Digitization Project, which has received over $600,000 in funding through various grants and has expanded to involve multiple CSU campuses and partners. It emphasizes the importance of collaboration, effective grant writing, and clear project management while highlighting the challenges faced in executing grants, such as community expectations and partner dynamics. Additionally, it provides insights from project advisors and digital archivists on maintaining project momentum, adapting to changes, and assessing success indicators.
Granting Wishes: Roles and Challenges Implementing Grants with Multiple Partners
- 1. GRANTING WISHES: ROLES & CHALLENGES IMPLEMENTING GRANTS WITH MULTIPLE PARTNERS
- 2. CSU ARCHIVES COLLABORATION ● Japanese American Digitization Project has been funded three times for over $600,000 by a NEH Planning Grant, a National Parks Service Japanese American Confinement Sites Program and an NEH Implementation Grant. ● First collaboration among CSU Archives--started with 6, now 15 CSU campuses and 2 other partners. Hopefully lead to other projects. ● The NEH Implementation Grant is one of the few grants listed as an example on the grants page for NEH’s Humanities Collections and Reference Resources
- 4. DIRECTOR’S PERSPECTIVE FORMULATING A PROJECT ● Generate a persuasive grant idea. Brainstorm. Come up with sellable idea/a hot topic. What is trending in the past. ● Conceptualize a grant project...beyond the idea. ● Meet with colleagues at conferences or workshops Collaboration--the new current buzzword. Collaborate not only with archivists/librarians but with scholars and other stakeholders. ● Determine what is needed to accomplish the goals of this project. ● Formulate an excellent implementation team. Figure out which grantors fit the bill.
- 5. Japanese Farmer’s Lease Cancelled in 1942 CSUDH Archives
- 6. GRANT WRITING DETAILS ● Writing the grant: work plans, significance of grant, methodology, sustainability and project outcomes. ● It is important to devise or visualize the entire project including an advisory committee, letters of support, consultants, employees, and extras the grantors will like such as exhibitions, papers, or presentations. ● Anticipate not only what they want to hear but also what you see as way the grant will evolve with tech changes or emerging trends. ● Budget issues. Cost share confusion.
- 7. Barracks at Manzanar Cal Poly SLO Archives
- 8. APPLYING FOR GRANTS ● Talk to the grants officer at professional meetings— listen. Or contact them. This is essential. ● Believe what you write. Write a clear and concise proposal. ● Follow the directions. Did your proposal fit the grantor’s requirements. ● Send draft to project officers—take the suggestions. ● Finish the grant before the deadline.
- 9. Tule Lake Stockade Letter SJSU Archives
- 10. RESULTS So what has the $600,000 gotten us? ● 2-3 Employees. ● An unknown number of consultants. ● Work with collaborators has been great (Project Archivist may have another opinion). ● Getting the funds to collaborators has been difficult. ● Community expectations range from pleased to critical. ● Always keeping an eye out for new collections and ways to extend the project.
- 11. Sakaye Shigekawa-Only Woman in USC Chemistry Lab, 1936 CSU Fullerton Oral History
- 12. CONSULTANT PERSPECTIVE & ROLES ● Assist director with project scope, planning, & management ● Writing/adjusting grants and reports ● Site visits ● Focus on technical needs and specifications ● Keep work flowing & adjust workflow as need be ● Problem solving, implementation, hands-on work as needed ● Research & deal with emergent issues ● Expand contextual aspects (web site, exhibits, teaching guides) ● Documentation ● Assessment
- 14. ALL GRANT PROJECTS ARE NOT EQUAL ● Loss of Administrative or Financial Support ● Lack of Defined Vision ● Gap Between Goals & Reality ● Changing or Inadequate Leadership ● Reluctant Partners or Difficult Personalities ● Follow-Through Issues ● Loss of Momentum ● Temporal Challenges ● Varying Staff Support ● Technical Change ● Shortage of Resources
- 15. Intake Photos from Tule Lake SJSU Archives
- 16. INDICATORS OF SUCCESS ● Ongoing Vision (Energy & Commitment) ● Noble, Realistic Goals (Mind the Gap) ● Consistent Leadership & Expert Advisors ● Eager Partners with Good Follow-Through ● Talent in the Trenches ● Expandable Collaboration ● Balanced & Distributed Workload ● Learning from Doing ● Technological Expertise & Agility ● Good Tools ● Flexible Adjustments (More or Less) ● Ongoing Reality Checks to Gauge Success
- 17. HIRABAYASHI ARTICLE WRITTEN FOR CSUJAD
- 18. Ishibashi Family Party DECEMBER 6, 1941 CSUDH Archives
- 19. Ishibashi Family & Friends at Poston in 1942 CSUDH Archives
- 20. Digital Archivist’s Perspective: Implementing the Grant http://kingofwallpapers.com/iceberg.html
- 21. http://www.boatus.com/magazine/2013/August/the-nuts-and-bolts-of-nuts-and- bolts.asp Getting Down to Business...
- 22. Digital Archivist The Many Hats of the Digital Archivist
- 23. Excel Spreadsheet Tab-Delimited File Digital Object
- 25. California State University Japanese American Digitization Project Website: www. CSUJAD.com
- 26. Digital Archivist Project Manager The Many Hats of the Digital Archivist
- 27. Basecamp
- 28. Digital Archivist Project Manager Supervisor The Many Hats of the Digital Archivist
- 29. Training Students and Scanners ● Scanning standards and best practices ● Metadata project standards, file naming conventions ● Handling fragile archival material
- 31. Digital Archivist Project Manager Supervisor Cataloger The Many Hats of the Digital Archivist
- 32. Cataloger ● Solidify project metadata standards ● Actually CATALOG the materials that CSUDH is contributing….. (*remember Greg’s 15K figure?)
- 33. http://www.jonsherwood.com/single-post/2016/06/17/Living-in-the- Tension Reconciling the Past, Present, and Future
- 34. http://www.gabi-software.com/software/gabi-software/gabi/benefits/ Focusing on the Pros ● New skills ● New people ● New resource ● New Possibilities!
- 35. MORE INFORMATION
- 36. CONTACTS Gregory L. Williams Director Archives and Special Collections gwilliams@csudh.edu http://archives.csudh.edu Rachel Mandell CSUJAD Digital Archivist rmandell@csudh.edu Maureen Burns IMAGinED Consulting moaburns@gmail.com http://imageminders.net/