Guide in Accomplishing Encoding Data in LIS Old Verson
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1. The document provides instructions for using a Learner Information System, including how to create and remove classes, enroll pupils through batch enrollment or individually, set class advisers, and search for pupil records. 2. It describes searching for pupils by name, and what to do if a matching record is found or not found, such as creating a new record. 3. The document also covers searching for pupils by Learner Registration Number (LRN), enrolling pupils found that way, and editing pupil profiles.
Guide in Accomplishing Encoding Data in LIS Old Verson
- 1. LEARNER INFORMATION SYSTEM LARRY B. SALIGA Megkawayan Elementary School Prepared by Larry B. Saliga
- 2. Click “Learner Information System” Prepared by Larry B. Saliga
- 3. Click “List of Classes” This will be our home tab. There are “updates and special instruction below please read.”Prepared by Larry B. Saliga
- 4. We are going to work on the current year only. Note: “Leave the pastPrepared by Larry B. Saliga
- 5. CREATING/ ADDING CLASSES Prepared by Larry B. Saliga
- 6. Click “Create Class” Prepared by Larry B. Saliga
- 7. Type “Class name or Section” Choose and Click “Grade Level” Click “Save” Prepared by Larry B. Saliga
- 8. A prompt will appear above “Class created.” Prepared by Larry B. Saliga
- 9. REMOVING CLASSES Prepared by Larry B. Saliga
- 10. Click “arrow down” beside View EnrollmentPrepared by Larry B. Saliga
- 11. Click “Remove” Prepared by Larry B. Saliga
- 12. A prompt will appear above “Class removed.” Prepared by Larry B. Saliga
- 13. SETTING ADVISER Prepared by Larry B. Saliga
- 14. Click “arrow down” beside View EnrollmentPrepared by Larry B. Saliga
- 15. Click “Set Adviser” Another window will appear This happens when dataPrepared by Larry B. Saliga
- 16. Click “Add Personnel” Prepared by Larry B. Saliga
- 17. Fill in all required filled Then click “Search” Prepared by Larry B. Saliga
- 18. This will “appear” Click “New Record” to create Prepared by Larry B. Saliga
- 19. Click “Complete Personnel Record” to createPrepared by Larry B. Saliga
- 20. Fill in all required filled Then click “save” Prepared by Larry B. Saliga
- 21. In here “Desiree Moreno” is added into the personnel. Repeat the same process until all school personnel are added.Prepared by Larry B. Saliga
- 22. Batch Enrolling Prepared by Larry B. Saliga
- 23. Click “View Enrollment Prepared by Larry B. Saliga
- 24. As you can see “No Enrollment found”. Prepared by Larry B. Saliga
- 25. Click “Batch Enroll” Prepared by Larry B. Saliga
- 26. 1. Here you can see list of names of pupils. 2. Select pupils who belongs to this class by clicking “ ”. 3. Pupils names without these Empty boxes “ ”. Means they not eligible for that class. In some browser it appears as a triangle with an exclamation pointPrepared by Larry B. Saliga
- 27. 1. Here you can see list of names of pupils. 2. Select pupils who belongs to this class by clicking “ ”. 3. After you have selected your pupil (s) click “Batch Enroll Selected” Prepared by Larry B. Saliga
- 28. 1. This will appear and 2. Click “Batch Enroll Selected Again” Prepared by Larry B. Saliga
- 29. 1. A prompt will appear above to confirm how many pupils are enrolled in this class. Prepared by Larry B. Saliga
- 30. 1. A prompt will appear above to confirm how many pupils are enrolled in this class. 2. Click “List of Classes ” Prepared by Larry B. Saliga
- 31. You can see here that 1 pupil has been enrolled in this class. Click “View Enrollment” Prepared by Larry B. Saliga
- 32. You can see here that 1 pupil has been enrolled in this class. Click “Profile” Prepared by Larry B. Saliga
- 33. Here you can see three types of information about the pupil. Prepared by Larry B. Saliga
- 34. There has been new features added to the system so we need to Update. Click “Update” Prepared by Larry B. Saliga
- 35. All fields needed to be field up. Prepared by Larry B. Saliga
- 36. All fields needed to be field up. Prepared by Larry B. Saliga
- 37. All fields needed to be field up. When done scroll up then click “Update” Prepared by Larry B. Saliga
- 38. Question: What are you going to do with pupils not found in the list? Prepared by Larry B. Saliga
- 39. Answer: Diligently search for learner record by name and exhaust all possibility that an LRN already exists in the system An important first step is to determine if a learner already exists in the Learner Registry before he/she can be enrolled for the school year. 1.Before registration, learner uniqueness must first be established so that a learner is not assigned more than one LRN. There should only be one LRN per learner throughout the entire Basic Education Program. 2.Hence, it is important to search the learner by name. There is a possibility that a learner record already exists but with the wrong DOB since DOB was not a required field in the old version. 3. In this case, you must use the LRN that is already in the system and correct the learner’s date of birth. Prepared by Larry B. Saliga
- 40. FIRST WAY SEARCHING THE LEARNER BY NAME Prepared by Larry B. Saliga
- 41. Go back to the “List of Classes” Click “View Enrollment” Prepared by Larry B. Saliga
- 42. Click “Enroll Learner” Prepared by Larry B. Saliga
- 43. Click “Search” This is the first step in exhausting all means to locate pupils. Completely fill in all fields. Prepared by Larry B. Saliga
- 44. INCOMPLET E DATA Prepared by Larry B. Saliga
- 45. If you provide only First Name and Last Name this will appear Prepared by Larry B. Saliga
- 46. COMPLETE DATA Prepared by Larry B. Saliga
- 47. If you completely filled in all data a prompt will appear above If you want to verify if the record matches with what you search click “Preview Matched” Prepared by Larry B. Saliga
- 48. If the record match click “Enroll” Then you will be directed to Enrollment to completely fill all items If the record does not matched Click “cancel” to go back in the previous window to provide “birth date” to enroll a different learner. Prepared by Larry B. Saliga
- 49. USING BIRTH DATE IN SEARCHING Prepared by Larry B. Saliga
- 50. Then Click “Search A prompt will tell you the status of the pupil. To try again searching another item is being asked the “Birth date” For this case “Kate AJ Valle Batiancilla” has “No existing learner record found Prepared by Larry B. Saliga
- 51. ENROLLING NEW LEARNER Prepared by Larry B. Saliga
- 52. A prompt will tell you the status of the pupil. Click “New Record” Prepared by Larry B. Saliga
- 53. Click “New Record” Prepared by Larry B. Saliga
- 54. All fields need to field in correctly. Arrow down have choices Click this one and another window will appear for the choices of residences. Prepared by Larry B. Saliga
- 55. Check if data is correct before choosing Click the Barangay you need. Prepared by Larry B. Saliga
- 56. Prepared by Larry B. Saliga
- 57. All fields need to field in correctly. Prepared by Larry B. Saliga
- 58. All fields need to field in correctly. Prepared by Larry B. Saliga
- 59. When done scroll up then click “Enroll” Prepared by Larry B. Saliga
- 60. SECOND WAY SEARCH BY LRN For Learners with LRN but not in the List Prepared by Larry B. Saliga
- 61. Click “Search by LRN” Prepared by Larry B. Saliga
- 62. Enter LRN then Click “Search” Prepared by Larry B. Saliga
- 63. Click “Enroll” Prepared by Larry B. Saliga
- 64. Click “Enroll” Enter all required filled. Note: Editing will not be aloud in this area. Prepared by Larry B. Saliga
- 65. EDITING Prepared by Larry B. Saliga
- 66. Click “View Enrollment” Prepared by Larry B. Saliga
- 67. Click “Profile ” Enter all required filled. Prepared by Larry B. Saliga
- 68. Click “Update ” Prepared by Larry B. Saliga
- 69. Click “Update ” when Done In here editing is allowed by the system. Prepared by Larry B. Saliga
- 70. QUESTIONS Prepared by Larry B. Saliga
- 71. Prepared by Larry B. Saliga