Handout Word 2003 Turning On & Working With Readability Statistics
- 1. TAA40104 – TAADEL301C HANDOUT: TURNING ON & USING MS WORD READABILITY STATISTICS TOOL Open a blank MS Word document From the Tools drop- down menu select Options From the Options Dialogue Box select Spelling & Grammar Tab Christopher Gregory Page 1 2/3/2010
- 2. Under Grammar title left mouse click the tick box to enable ‘Show Readability Statistics’. A green tick indicates ‘enabled’ Select OK button in Refer to image above the Options Dialogue Box, bottom right of box Save and Close the Word document You have now enabled Readability Statistics tool, which can be used next time you launch MS Word. Christopher Gregory Page 2 2/3/2010
- 3. How to access and use MS Word Readability Statistics tool: • Select Spelling & Grammar button in the Formatting tool bar • The Spelling & Grammar tool starts automatically. Work through the tool options (this checks spelling and grammar, giving you accept or change options) • Once the Spelling & Grammar tool has finished, the Readability Statistics are calculated automatically and displayed for your review OR • Select Tools menu • Select Spelling & Grammar tool • The Spelling & Grammar tool starts automatically. Work through the tool options (this checks spelling and grammar, giving you accept or change options) • Once the Spelling & Grammar tool has finished, the Readability Statistics are calculated automatically and displayed for your review Christopher Gregory Page 3 2/3/2010
- 4. • Assessing your Readability Statistics using the following guidelines Recommended statistics: • Sentence per Paragraph: 2 - 3 • Word per Sentence: 15 - 18 • Passive sentence: < 10% • Flesch Reading ease: higher the better (not mandatory) • Flesch-Kincaid Index: < 12 • Bullet points: 3 - 5 Christopher Gregory Page 4 2/3/2010