Harnessing the Lifecycle: Planning and Implementing a Strategic Digital Collections Infrastructure at the OSU Libraries
Download as PPTX, PDF2 likes925 views
The document outlines the strategic planning and implementation of a digital collections infrastructure at Ohio State University Libraries, emphasizing the importance of digital preservation. It details the organizational steps and frameworks established to adapt to changing technological needs and improve the library's digital initiatives. Key components include the establishment of a digital preservation policy, realignment of workflows, and a roadmap for long-term management of digital assets.
![University Libraries | go.osu.edu/osul
DIGITAL CONTENT DISPOSITION MATRIX
Knowledge
Bank/
DSpace
MOR:
IMS
MOR:
TBD
Remote
Repository
Notes
Stakeholder scholarly content The Libraries may recommend deposit of research data in
appropriate subject-based community repositories (ex.
ICPSR)
OSU Digital Masters Theses /
Dissertations
[OhioLINK
ETD]
OSUL Publishing Program
Content
? Long-term preservation of the OSUL publishing program
currently is a mixture of systems: OJS and DSpace. In the
future, it may make sense to shift to a remote managed
process, utilizing the Public Knowledge Project’s private
LOCKSS network, allowing content to be managed directly
from OJS.
OSUL Images OSUL image content currently resides in both DSpace and
the IMS](https://image.slidesharecdn.com/ohiodig2015-708am-150914183226-lva1-app6892/85/Harnessing-the-Lifecycle-Planning-and-Implementing-a-Strategic-Digital-Collections-Infrastructure-at-the-OSU-Libraries-16-320.jpg)
![University Libraries | go.osu.edu/osul
DIGITAL CONTENT DISPOSITION MATRIX
Knowledge
Bank/
DSpace
MOR:
IMS
MOR:
TBD
Remote
Repository
Notes
OSUL Audio/Video Some A/V content currently resides in DSpace and the
ODEE streaming service
OSUL Institutional Records,
Manuscripts, and Personal
Papers
OSUL currently manages a number of archival documents
and OSUL collections such as oral histories (audio/video),
sheet music, newsletters, and course bulletins within the
IR. Content requiring selective or managed access like the
OSU presidential papers, or donor letters and papers
presently are not managed within any repository system.
OSUL Digital Exhibits OSUL exhibits currently reside in various websites, Omeka
and WordPress
OSUL Digital Monographs
[Hathi Trust,
Internet
Archive]
OSUL currently stores monographic content related to the
Google Books digitization project at HathiTrust and the
Brittle Books program in Internet Archives. Unpublished
monographs, rare books publications, and manuscripts
are also found within the IR – but for the purpose of this
report, this content is being referenced as Institutional
Records, Manuscripts, and Papers.](https://image.slidesharecdn.com/ohiodig2015-708am-150914183226-lva1-app6892/85/Harnessing-the-Lifecycle-Planning-and-Implementing-a-Strategic-Digital-Collections-Infrastructure-at-the-OSU-Libraries-17-320.jpg)
Harnessing the Lifecycle: Planning and Implementing a Strategic Digital Collections Infrastructure at the OSU Libraries
- 1. University Libraries | go.osu.edu/osul HARNESSING THE LIFECYCLE: PLANNING AND IMPLEMENTING A STRATEGIC DIGITAL COLLECTIONS INFRASTRUCTURE AT THE OSU LIBRARIES Emily Frieda Shaw Head, Preservation & Reformatting shaw.782@osu.edu Dan Noonan Digital Resources Archivist noonan.37@osu.edu Terry Reese Head, Digital Initiatives reese.2179@osu.edu
- 2. University Libraries | go.osu.edu/osul WHERE ARE WE GOING? Introduction Digital Preservation Policy Framework Strategic Digital Vision Digital Content Workflow Digital Preservation Task Force
- 3. University Libraries | go.osu.edu/osul 5 ORGANIZATIONAL STEPS & 3-LEGGED STOOL… Acknowledge Act Consolidate Institutionalize Externalize
- 4. University Libraries | go.osu.edu/osul DIGITAL CURATION LIFECYCLE & OAIS REFERENCE MODEL The goal of digital preservation is to maintain the ability to display, retrieve, and use digital material in the face of rapidly changing technological and organizational infrastructures.
- 5. University Libraries | go.osu.edu/osul DIGITAL PRESERVATION POLICY FRAMEWORK Facilitated by DigCCurr experience… TRAC Gap Analysis… Benchmark Analysis… Draft to stakeholders… Revision & Adoption… go.osu.edu/OSULDigPrsvPolicy http://bit.ly/OSUL-Dig-Prsv-Case-Study
- 6. University Libraries | go.osu.edu/osul PREPARING FOR CHANGE 2011 – New Libraries Strategic Plan 2013 – Re-envisioning the Digital Initiatives environment: approach and architecture – Programmatic vs. project-driven approach to planning – Services platform vs. individualized software components 2013 – IT Division restructured and grown – Infrastructure Support (7 staff) – Applications Development & Support (8 staff) – Digital Initiatives (1 faculty) 2013 – New Head, Digital Initiatives hired University Libraries
- 7. University Libraries | go.osu.edu/osul PREPARING FOR CHANGE 2013/14 – Infrastructure and support moved back in-house from central IT – Servers / VMs – Storage All of these changes allowed better control of: – Planning for digital preservation – Allocation of resources (infrastructure & people) – Development directions & priorities University Libraries
- 8. University Libraries | go.osu.edu/osul REALIGNING ORGANIZATIONAL THINKING 2013 – Strategic Digital Initiatives Working Group (SDIWG) formed – Chaired by Head, Digital Initiatives – Key stakeholders within Libraries – Charge: develop framework & recommendations to strategically evolve OSUL’s digital library program to meet current & future needs 2013 / 14 Products – Guiding Principles – 2013 – Digital Preservation Policy Framework – White Paper – Master Objects Repository report University Libraries
- 9. University Libraries | go.osu.edu/osul GUIDING PRINCIPLES – Value statements defining how we move forward as well as evaluate current projects University Libraries • We build services, not products • We focus on the user • We carefully weigh when to Build vs Buy vs Borrow • We work with partners • We develop modular services, not monolithic systems • We embrace research as a core, fundamental value • We develop for change • We strive to stay grounded in the real world • We don’t keep everything forever • We are driven by standards • We will build in assessment
- 10. University Libraries | go.osu.edu/osul WHITE PAPER Implementation of a Modern Digital Library at The Ohio State University Libraries – Analysis of the current environment – Vision of future environment – Gap analysis – Recommendations and goals for moving ahead University Libraries
- 11. University Libraries | go.osu.edu/osul MASTER OBJECTS REPOSITORY REPORT Purpose – OSUL roadmap to a trusted digital repository – Initial implementation of recommendations in the Digital Preservation Policy Framework Charge – Define Master Objects & Derivative Objects – Define environment and high-level repository management processes for our digital storage system – Recommend procedures for proper deposit and registration of objects including workflows and metadata – Recommend hardware-agnostic processes – Recommend additional software, as appropriate – Identify other relevant issues University Libraries
- 12. University Libraries | go.osu.edu/osul BEYOND THE SYSTEMS Redefining workflows – Laying out clear paths for curation, preservation, access – Clear definitions around systems and their us • i.e., how do we manage video, audio; what goes in the Institutional Repository, and what doesn’t – Building a tolerance for iterative development • Listening to stakeholders as we fine tune connections University Libraries
- 13. University Libraries | go.osu.edu/osul TRYING TO BE TRANSPARENT University Libraries
- 14. University Libraries | go.osu.edu/osul LEVERAGING CHANGE A chance to refocus – Rethinking discovery and the roles of audience, design, and purpose – Supporting a formal digital exhibits program, and a matrix for understanding types and levels of preservation Refocus on outside partnerships with a renewed commitment to data sharing and being good partners – Systematic evaluation of content at the edges, often stored in single use vendor products. University Libraries
- 15. University Libraries | go.osu.edu/osul 10,000FTPOVWORKFLOW
- 16. University Libraries | go.osu.edu/osul DIGITAL CONTENT DISPOSITION MATRIX Knowledge Bank/ DSpace MOR: IMS MOR: TBD Remote Repository Notes Stakeholder scholarly content The Libraries may recommend deposit of research data in appropriate subject-based community repositories (ex. ICPSR) OSU Digital Masters Theses / Dissertations [OhioLINK ETD] OSUL Publishing Program Content ? Long-term preservation of the OSUL publishing program currently is a mixture of systems: OJS and DSpace. In the future, it may make sense to shift to a remote managed process, utilizing the Public Knowledge Project’s private LOCKSS network, allowing content to be managed directly from OJS. OSUL Images OSUL image content currently resides in both DSpace and the IMS
- 17. University Libraries | go.osu.edu/osul DIGITAL CONTENT DISPOSITION MATRIX Knowledge Bank/ DSpace MOR: IMS MOR: TBD Remote Repository Notes OSUL Audio/Video Some A/V content currently resides in DSpace and the ODEE streaming service OSUL Institutional Records, Manuscripts, and Personal Papers OSUL currently manages a number of archival documents and OSUL collections such as oral histories (audio/video), sheet music, newsletters, and course bulletins within the IR. Content requiring selective or managed access like the OSU presidential papers, or donor letters and papers presently are not managed within any repository system. OSUL Digital Exhibits OSUL exhibits currently reside in various websites, Omeka and WordPress OSUL Digital Monographs [Hathi Trust, Internet Archive] OSUL currently stores monographic content related to the Google Books digitization project at HathiTrust and the Brittle Books program in Internet Archives. Unpublished monographs, rare books publications, and manuscripts are also found within the IR – but for the purpose of this report, this content is being referenced as Institutional Records, Manuscripts, and Papers.
- 18. University Libraries | go.osu.edu/osul LOOKING AHEAD Develop a long-term management and preservation plan for the Libraries’ master digital objects, including: • A detailed environmental scan of services currently available to provide digital preservation services for the Libraries • Identification of additional local and external services • Recommendations detailing what content will preserved where • An outline of cost and staffing considerations for each local and external service currently in use
- 19. University Libraries | go.osu.edu/osul CONTACT INFO Emily Frieda Shaw shaw.782@osu.edu 614.292.5085 Dan Noonan noonan.37@osu.edu 614.247.2425 Terry Reese reese.2179@osu.edu 614.292.8263
Editor's Notes
- #4: The five stages of organizational response to digital preservation are: Acknowledge: Understanding that digital preservation is a local concern; Act: Initiating digital preservation projects; Consolidate: Seguing from projects to programs; Institutionalize: Incorporating the larger environment; and Externalize: Embracing inter-institutional collaboration and dependency.
- #5: The five stages of organizational response to digital preservation are: Acknowledge: Understanding that digital preservation is a local concern; Act: Initiating digital preservation projects; Consolidate: Seguing from projects to programs; Institutionalize: Incorporating the larger environment; and Externalize: Embracing inter-institutional collaboration and dependency.