How to Effectively Manage SharePoint Projects

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Your Key for .NET & SharePoint Success!

Dux Raymond Sy, PMP
http://innovative-e.com

June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com

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  In this presentation, you will learn the essential components to effectively
managing SharePoint projects

  In addition, you'll learn key techniques in:
  Establishing success criteria
  Defining project objectives
  Clearly identifying requirements
  Proper planning and appropriately managing expectations
  Developing relevant project plan
  Executing and controlling the project

Twitter: @meetdux Hashtag: #spex

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  Managing Partner, Innovative-e

  Author, “SharePoint for Project Management” by
O’Reilly Media

  For more information, connect with Dux
  E-Mail: dux.sy@innovative-e.com
  Twitter: twitter.com/meetdux
  LinkedIn: meetdux.com/li
  Blog: meetdux.com


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  Can’t We Just Focus on the Technology?

  Establish Success Criteria

  Clearly Identify Requirements

  Develop Relevant Project Plan

  Execute and Control the SharePoint Project

  Questions and Answers


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  Pilot deployment for IT then magically it becomes an enterprise production
deployment
  No planning
  Everything is ad-hoc
  No budget earmarked

  Heavily customized implementation
by techies lacking SharePoint skillz


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  Define Project Objectives





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  Define Project Objectives






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  Why is SharePoint being implemented?

  What is the priority?
  Time
  Budget
  Scope

  Identify key stakeholders
  Sponsor
  Customer
  Team


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  Project Phases
  Initiation
  Planning
  Execution
  Control
  Closing

  Roles and Responsibilities

  Project Communication

  Project Tracking


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  You can’t do it all!
  What business need should you solve first?
  What are common features that can be deployed?

  Project scope must be limited and specific
  What’s important? Time? Budget? Functionality?

  Tip: Involve decision makers in planning and prioritization

  Read “How to Prioritize Business Needs When Implementing SharePoint”
http://go.meetdux.com/sbyv


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  A clear, quantifiable statement of project intent
  Why is the project being undertaken?
  What will the project achieve?
  Who is the customer?
  When is the deadline?
  Where will the project be implemented?
  Any constraints?


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The current SharePoint 2007 intranet will be upgraded to
SharePoint 2010 throughout the university in order to increase
adoption and reduce IT support requirements.

The upgrade should be completed a month before Fall
semester begins.


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  Apart from the end product, what are the essential project artifacts
and or milestones that needs to be completed?

  For example:
  Governance Plan
  Training
  Content Migration
  SharePoint 2010 Installation and Configuration


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8 5 4 9 1 7 6 3 2 0


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SharePoint


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  Business requirements
  SharePoint shall increase user productivity by 15 percent

  User requirements
  The user shall be able to retrieve search results within five seconds of
submitting a search request that can support a maximum of 10,000
simultaneous search requests

  System requirements
  SharePoint server shall have two web front ends and a dedicated SQL Server
which has at least dual processors

  Watch: Best Practices in Gathering Requirements for SharePoint Projects
http://bit.ly/as6wgt


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  Define Project Goal






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  A Work Breakdown Structure (WBS) is a deliverable-based grouping of
project tasks and an effective way to define and organize all of the work
required to complete a project

SharePoint
2010
Upgrade

Content
Install
&

Governance
Training

Migration
Conﬁgure


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Duration
Work
Resource

Attend
SP
Exchange

Paint
This
Room

Install
SharePoint
2010

on
Single
Server


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Watch:
Project
Planning
101
http://bit.ly/3Md01E


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Committed
Sponsor

+

Project
Manager

IT
group

•  SharePoint
developer

•  SharePoint
infrastructure
Business
group

specialist

•  SharePoint
architect
•  SharePoint
business
analyst

•  SharePoint
trainer

•  SharePoint
designer


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  Making time to gather intelligence about the progress of the project is a
significant priority for the project manager

  What critical elements of a project do you track?
  Schedule
  Risks
  Changes
  _____________________
  _____________________

  Tracking with percentages doesn’t mean jack squat


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  Monitoring Progress

  Analyzing Status

  Correcting the Schedule

  Managing Changes


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E-Mail: dux.sy@innovative-e.com

LinkedIn: meetdux.com/li

Blog: meetdux.com

Twitter: meetdux

How did you like the presentation? http://meetdux.com/feedback/


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Thank You!

June 2nd and 3rd at Sheraton Grand Hotel Sacramento, California www.thespexchange.com

How to Effectively Manage SharePoint Projects

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