How to manage or edit list or library permission on share point online
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This document discusses how to manage permissions for lists and libraries in SharePoint Online. It covers how to access the permissions page, break inheritance, assign unique permissions to users, change permission levels, remove unique permissions, and restore inheritance. Specific steps are provided, such as selecting site settings, clicking on a list or library, and navigating to the permissions page from the ribbon to manage permissions.
How to manage or edit list or library permission on share point online
- 1. How to manage or EditList or LibrarypermissiononSharePointonline Thisis article isveryimportantfrequenttaskof anyif SharePointadministrator,assigningthe permission to listor Libraryavailable onSharePointsiteorpage. We use to getothertask intervalsbutwe use toget verymuchfrequentlyIcansay dailyaboutListand Librarypermissionandrelatedthe same. As an administratororownerof a library,list, we canchange permissionstoletthe authorized people access the data.By default,all sites,lists,andlibrariesinasite collectioninheritpermissionssettings fromthe site thatis directlyabove theminthe site hierarchy. Itmeanssite collectionlistorLibrarywill be inherittothe subsite of the same. So nowwe will startworkingonList or LibrarypermissionandsettingsforSharePointOnline. Today I will be working on belowtopics for SharePointList and Library Access the Permissionspage Break permission inheritance in SPOnline Assign uniquepermissions forparticularusers Changepermissionslevels in list or Library Removeuniquepermissions fromAny of List Restoreinheritance to delete all uniquepermissions Access the permissionPage: To access the permissionpage forSharePointsite ListorLibrary,selectsite settingfromgearbox on the top of page. Nowclickon the any of List or Library andopenthe same,make sure we will have some of data to showpermission. Nowclickon Librarysettingfromthe libraryRibbonpage andselectpermissionforthe Document Library
- 2. Break permissioninheritanceinSP Online Nowclickon Permissionribbononthe Topof page and selectStopinheritancepermission. Once we will clickonstop inheritance,itwill asktousfor confirmation,justclickonokand now we can see inheritance page isstopped.
- 3. Assignuniquepermissionsforparticularusers & Changepermissionslevelsinlist or Library We will assignaunique permissionforone of useron SharePoint. Followthe above pointssame asmentioned,now will be onthe permissionnpage where we need to selectGrantPermissionfromPermissionRibbon. Here Type username andcan share withthe same user,fromthe share page wizardandselectuser fromInvite option.
- 4. Nowwe will addsome more optionfromshare documentandLibarrywhichis available default. We will share the Librarywithsome unique Change permissionslevelsinlistorLibrary,clickon Showoptionfromshare wizardand selectanyof fromdefaultpermissionlevel.Referbelowscreen shots:
- 5. Once selectthe permissionlevel,clickonokShare button,one of email be goingtothe users.Now we will able toaccessthislistwithparticularusers. Remove unique permissionsfromAnyof List To remove unique permissionfromanyof liston SharePoint,we needtoselectListorLibrary and go to the Library settingpage byselectingfromLibrarysettingpage. SelectLibrary permissionsettingoptionavailableonthe settingpage and selectuserfromavailable listof users. Nowselectusersandclickon Delete Unique PermissionfromPermissionribbonpage. See below
- 6. Check permissionforusers on SharePointlistor Library. Go to the Listor Library andopenthe same,clickon List or Librarysettingfromribbonpage on the Top of page and selectLibrarysetting. NowselectpermissionforDocumentorListLibrary,here we will getoptionCheckpermissionfrom PermissionRibbonpage. Nowit will asktoenterusername whichyouwant to checkfor.
- 7. Once enterusername and click on checknow button,It will show permissiongiventoparticular userat downside. Thanks